GEM

Indian Army Department Of Military Affairs Desk Pads, Water Jugs, LED TV Procurement 2025

Posted

21 Oct 2025, 05:28 pm

Deadline

31 Oct 2025, 06:00 pm

EMD

₹27,000

Location

EAST KHASI HILLS , MEGHALAYA

Progress

Issue21 Oct 2025, 05:28 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1550

Category

Acrylic sign holder T shap

Bid Type

Two Packet Bid

Categories 7

SOFA STOOL BOOK CENTRE TABLE SOFA SET TELEVISION SUPPLY BOOK SHELF

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for multiple office and facility items including Desk Pads, Water Jugs, Business Letter Heads, DO Letters, Sofa sets, Centre tables, Book shelves, Carpets, Corner stands, Conference tables, Chairs, LED TVs (55” & 65”), and related office furniture and signage. The tender covers 17 items with an estimated value to be ascertained and an EMD of ₹27,000. Key qualification includes conformity to ECO-Mark and potential sample approval prior to bulk supply. The scope emphasizes standardization, packaging, and test reports from AHSP/NABL/ILAC or Central Government Labs. The option clause permits quantity fluctuations up to ±25%. Unique aspects include service center requirements in consignee states and advance sample approvals.

Technical Specifications & Requirements

  • Product categories span generic writing pads (Type, Binding, Paper), pad dimensions, page counts, and paper grammage; jug specifications include capacity (ml), wall thickness (mm), lid material, and jug material.
  • Paper and print requirements: Paper format, colour, grammage, and print information; ECO-Mark conformity confirmed.
  • Testing: Availability of test reports from AHSP/NABL/ILAC accredited labs; on-demand submission of reports to prove specification conformance.
  • Additional items include furniture dimensions, seating configurations, and electronics (LED TV 55” and 65”) with standard electrical compliance expectations.
  • Mandatory pre-supply steps include advance sample submission and buyer approval; failure to approve may adjust delivery timelines.

Terms, Conditions & Eligibility

  • EMD: ₹27,000. Submit as specified; ensure GST and PAN documentation.
  • Delivery: Option to extend or adjust delivery as per quantity variation up to ±25% and delivery period alignment with original order terms.
  • Service centers: OEM must maintain functional centers in each consignee state; establish within 30 days if none exist.
  • Payment: Advance sample approvals required; bulk delivery contingent on buyer’s approval; post-approval supply as per contract. Warranty and penalties not explicitly listed; follow standard GEM terms.
  • Documentation: Evidence of ECO-Mark, test reports, OEM authorizations, and printing information for letter heads. Sample submission timeline: 5 days post-award; approval or modification cycle within 5 days.

Key Specifications

  • Desk Pads: Type of Paper, Binding, Front/Back Cover materials, Paper Colour, Paper Format, Line Spacing (mm), Pad Length and Width (mm), Pages, Paper GSM

  • Jugs: Capacity in ml, Wall Thickness (mm), Material of Jug and Lid

  • Letter Heads/DO Letters: Paper Grammage, Paper size, Packaging (count per packet), Information for Printing

  • Furniture: Sofa set, Centre table, Book shelf, Corner stand, Conference tables, Chairs, Adjustable height table; dimensions per item

  • LED TVs: 55 inch and 65 inch models; general LCD/LED standards, power and plug compliance

  • Testing: AHSP/NABL/ILAC or Central Government Lab certificates; ECO-Mark conformity

Terms & Conditions

  • Option clause allows ±25% quantity variation at contract award and during currency

  • Advance sample submission required; 3 samples; buyer approval dictates bulk production

  • Functional Service Center in each state; 30-day establishment if absent

Important Clauses

Payment Terms

Advance sample approval required; payment released post-approval and as per contract milestones

Delivery Schedule

Delivery period aligned to original order with potential extension when option quantity is exercised; minimum 30 days for added time

Penalties/Liquidated Damages

Not explicitly listed; follow standard GEM terms for delays and non-conformities

Bidder Eligibility

  • EMD submission and bid security

  • Conformity to ECO-Mark and lab test reports

  • State-wise service capability or readiness to establish within 30 days

Bill of Quantities (BOQ) 17 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Sofa set seater 3 + 2 B4, E2 Sofa set 1 set buyer.chiefengineer@shillong 25
2 Centre table Centre table with glass top 1 set buyer.chiefengineer@shillong 25
3 multicabinet book shelf multicabinet 1210x850x480 2 set buyer.chiefengineer@shillong 25
4 carpet Carpet 4 x 6 Feet 1 set buyer.chiefengineer@shillong 25
5 Corner stand Corner stand 500W x 1680 x 400 1 set buyer.chiefengineer@shillong 25
6 Conference table Conference table 6 pers with ovel shaped table 1 set buyer.chiefengineer@shillong 25
7 Chair revolving Chair revolving as per colour 6 set buyer.chiefengineer@shillong 25
8 Conference table adjustable hight Conference table with edjustable hight as per sample 1 set buyer.chiefengineer@shillong 25
9 Electonic boom barier 5 meter and remotely opearted 1 set buyer.chiefengineer@shillong 25
10 Camp Stool Camp stool foldable as per sample 2 set buyer.chiefengineer@shillong 25
11 Acrylic sign holder T shap Acrylic sign holder T shaped double sided portrait style menu frame 5 x7 inch 5 set buyer.chiefengineer@shillong 25
12 Acrylic sign holder T shap Acrylic sign holder T shaped double sided portrait style menu frame 3 x 5 inch 5 set buyer.chiefengineer@shillong 25
13 Acrylic sign holder T shap Acrylic sign holder T shaped double sided portrait style menu frame A4 size 5 set buyer.chiefengineer@shillong 25
14 Invitetion card Invitetion card with cover as per sample 200 set buyer.chiefengineer@shillong 25
15 LED TV fifty five inch LED TV 55 inch smart TV with britness nits 200-299 1 set buyer.chiefengineer@shillong 25
16 Smart TV sixty five inch LED Smart TV 65 inch 1 set buyer.chiefengineer@shillong 25
17 Bench for office area Bench for office area 4 seater 10 set buyer.chiefengineer@shillong 25

Technical Specifications 7 Items

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Type of Pads Executive Pad / Slip Pad
GENERIC Type of Binding Staple-Bound, Cloth-Bound
GENERIC Type of Paper in the Pad Cream Laid Paper Conforming to IS 1848 : Part 1, Cream Wove Paper Conforming to IS 1848 : Part 1
MATERIAL Front Cover material of the Pad Cardboard
MATERIAL Back Cover material of the Pad White pulp Board
PAPER LAYOUT DESIGN Colour of Papers in the Pad White, Cream or Ivory (Off-white or light beige color)
PAPER LAYOUT DESIGN Paper Format Ruled, Plain
PAPER LAYOUT DESIGN Space between Ruled Lines (In mm) 4 mm to 6 mm, 10 mm to 12 mm
DIMENSIONS Length of Pad (In mm) 221 to 260
DIMENSIONS Width of Pad (In mm) 141 to 180
DIMENSIONS Number of Pages in the Pad 100
DIMENSIONS GSM of the Paper in the Pad 65

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Required Documents

1

Experience Criteria

2

Past Performance

3

Bidder Turnover

4

Certificate (Requested in ATC)

5

OEM Authorization Certificate

6

OEM Annual Turnover

7

Additional Doc 1 (Requested in ATC)

8

Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria

9

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

What documents are required for this Indian Army tender in 2025?

Bidders must submit EMD of ₹27,000, GST and PAN, ECO-Mark conformity, AHSP/NABL/ILAC test reports, OEM authorization, service center proof, and advance sample documentation. Ensure printing information for letter heads and packaging details per packet. Include financial statements and past experience certificates when applicable.

How to meet eligibility criteria for Army desk pads and furniture tender 2025?

Meet ECO-Mark conformity; provide lab test reports from AHSP/NABL/ILAC or Central Government Lab; establish or prove functional service centers in each consignee state; submit advance samples within 5 days of award; ensure OEM authorization and ability to print letter heads as specified.

What are the technical standards and testing requirements for this bid?

Requirements include ECO-Mark conformity, AHSP/NABL/ILAC test reports, and on-demand submission of reports proving specification conformance. Paper grammage, paper format, and binding types for desk pads must align with listed generic/material specifications; LED TVs require standard electrical compliance.

When is the delivery window and how are quantity variations handled for Army procurement?

Quantity may vary up to ±25% at contract placement and during contract currency. Delivery timeline adjusts based on the extended quantity calculation, with a minimum extension of 30 days. Delivery starts after the last date of the original delivery order.

What are the payment terms for the Indian Army furniture and AV equipment tender?

Advance sampling is required; bulk payments follow buyer approval and contract milestones. Payment terms align with GEM standard terms; ensure timely submission of approved samples to avoid schedule delays.

What is required for advance sample submission in this Army bid?

Submit 3 advance samples within 5 days of award; buyer to approve or provide modifications within 5 days. If approval is delayed by the buyer, the delivery period is reset without LD for the delay; major deviations may lead to contract termination.

Are there service centers requirements for this Army procurement in multiple states?

Yes, bidders must have or establish a functional service center in each consignee state for carry-in warranty; on-site warranty items may exempt this. Establishment must occur within 30 days of award; payment release follows documentary evidence of the center's existence.

What items are covered under this Army tender and what are the packaging rules?

Items cover desk pads, water jugs, letter heads, DO letters, and office furniture plus LED TVs. Packaging requires packaging counts per packet for letter heads; test reports must accompany shipments when claimed. Ensure ECO-Mark and lab test documentation accompany bids.