Indian Army Department Of Military Affairs Desk Pads, Water Jugs, LED TV Procurement 2025
Bid Publish Date
21-Oct-2025, 5:28 pm
Bid End Date
31-Oct-2025, 6:00 pm
EMD
₹27,000
Location
Progress
Quantity
1550
Category
Acrylic sign holder T shap
Bid Type
Two Packet Bid
Categories
12
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for multiple office and facility items including Desk Pads, Water Jugs, Business Letter Heads, DO Letters, Sofa sets, Centre tables, Book shelves, Carpets, Corner stands, Conference tables, Chairs, LED TVs (55” & 65”), and related office furniture and signage. The tender covers 17 items with an estimated value to be ascertained and an EMD of ₹27,000. Key qualification includes conformity to ECO-Mark and potential sample approval prior to bulk supply. The scope emphasizes standardization, packaging, and test reports from AHSP/NABL/ILAC or Central Government Labs. The option clause permits quantity fluctuations up to ±25%. Unique aspects include service center requirements in consignee states and advance sample approvals.
Technical Specifications & Requirements
- Product categories span generic writing pads (Type, Binding, Paper), pad dimensions, page counts, and paper grammage; jug specifications include capacity (ml), wall thickness (mm), lid material, and jug material.
- Paper and print requirements: Paper format, colour, grammage, and print information; ECO-Mark conformity confirmed.
- Testing: Availability of test reports from AHSP/NABL/ILAC accredited labs; on-demand submission of reports to prove specification conformance.
- Additional items include furniture dimensions, seating configurations, and electronics (LED TV 55” and 65”) with standard electrical compliance expectations.
- Mandatory pre-supply steps include advance sample submission and buyer approval; failure to approve may adjust delivery timelines.
Terms, Conditions & Eligibility
- EMD: ₹27,000. Submit as specified; ensure GST and PAN documentation.
- Delivery: Option to extend or adjust delivery as per quantity variation up to ±25% and delivery period alignment with original order terms.
- Service centers: OEM must maintain functional centers in each consignee state; establish within 30 days if none exist.
- Payment: Advance sample approvals required; bulk delivery contingent on buyer’s approval; post-approval supply as per contract. Warranty and penalties not explicitly listed; follow standard GEM terms.
- Documentation: Evidence of ECO-Mark, test reports, OEM authorizations, and printing information for letter heads. Sample submission timeline: 5 days post-award; approval or modification cycle within 5 days.
Key Specifications
-
Desk Pads: Type of Paper, Binding, Front/Back Cover materials, Paper Colour, Paper Format, Line Spacing (mm), Pad Length and Width (mm), Pages, Paper GSM
-
Jugs: Capacity in ml, Wall Thickness (mm), Material of Jug and Lid
-
Letter Heads/DO Letters: Paper Grammage, Paper size, Packaging (count per packet), Information for Printing
-
Furniture: Sofa set, Centre table, Book shelf, Corner stand, Conference tables, Chairs, Adjustable height table; dimensions per item
-
LED TVs: 55 inch and 65 inch models; general LCD/LED standards, power and plug compliance
-
Testing: AHSP/NABL/ILAC or Central Government Lab certificates; ECO-Mark conformity
Terms & Conditions
-
Option clause allows ±25% quantity variation at contract award and during currency
-
Advance sample submission required; 3 samples; buyer approval dictates bulk production
-
Functional Service Center in each state; 30-day establishment if absent
Important Clauses
Payment Terms
Advance sample approval required; payment released post-approval and as per contract milestones
Delivery Schedule
Delivery period aligned to original order with potential extension when option quantity is exercised; minimum 30 days for added time
Penalties/Liquidated Damages
Not explicitly listed; follow standard GEM terms for delays and non-conformities
Bidder Eligibility
-
EMD submission and bid security
-
Conformity to ECO-Mark and lab test reports
-
State-wise service capability or readiness to establish within 30 days
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Desk Pads - Writing (V2) (Q4) , Water Jugs (Q4) , Business Letter Head or DO Letter (V2) (Q4) , Sofa set seater , Centre table , multicabinet book shelf , carpet , Corner stand , Conference table , Chair revolving , Conference table adjustable hight , Electonic boom barier , Camp Stool , Acrylic sign holder T shap , Invitetion card , LED TV fifty five inch , Smart TV sixty five inch , Bench for office area
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 12
GeM-Bidding-8431622.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
CATALOG-Specification-4
CATALOG Specification
CATALOG-Specification-5
CATALOG Specification
CATALOG-Specification-6
CATALOG Specification
CATALOG-Specification-7
CATALOG Specification
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
17 Items Sign in to view GEM price trends Sign in for GEM prices
Sofa set seater
3 + 2 B4, E2 Sofa set
Centre table
Centre table with glass top
multicabinet book shelf
multicabinet 1210x850x480
carpet
Carpet 4 x 6 Feet
Corner stand
Corner stand 500W x 1680 x 400
Conference table
Conference table 6 pers with ovel shaped table
Chair revolving
Chair revolving as per colour
Conference table adjustable hight
Conference table with edjustable hight as per sample
Electonic boom barier
5 meter and remotely opearted
Camp Stool
Camp stool foldable as per sample
Acrylic sign holder T shap
Acrylic sign holder T shaped double sided portrait style menu frame 5 x7 inch
Acrylic sign holder T shap
Acrylic sign holder T shaped double sided portrait style menu frame 3 x 5 inch
Acrylic sign holder T shap
Acrylic sign holder T shaped double sided portrait style menu frame A4 size
Invitetion card
Invitetion card with cover as per sample
LED TV fifty five inch
LED TV 55 inch smart TV with britness nits 200-299
Smart TV sixty five inch
LED Smart TV 65 inch
Bench for office area
Bench for office area 4 seater
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Sofa set seater | 3 + 2 B4, E2 Sofa set | 1 | set | buyer.chiefengineer@shillong | 25 | |
| 2 | Centre table | Centre table with glass top | 1 | set | buyer.chiefengineer@shillong | 25 | |
| 3 | multicabinet book shelf | multicabinet 1210x850x480 | 2 | set | buyer.chiefengineer@shillong | 25 | |
| 4 | carpet | Carpet 4 x 6 Feet | 1 | set | buyer.chiefengineer@shillong | 25 | |
| 5 | Corner stand | Corner stand 500W x 1680 x 400 | 1 | set | buyer.chiefengineer@shillong | 25 | |
| 6 | Conference table | Conference table 6 pers with ovel shaped table | 1 | set | buyer.chiefengineer@shillong | 25 | |
| 7 | Chair revolving | Chair revolving as per colour | 6 | set | buyer.chiefengineer@shillong | 25 | |
| 8 | Conference table adjustable hight | Conference table with edjustable hight as per sample | 1 | set | buyer.chiefengineer@shillong | 25 | |
| 9 | Electonic boom barier | 5 meter and remotely opearted | 1 | set | buyer.chiefengineer@shillong | 25 | |
| 10 | Camp Stool | Camp stool foldable as per sample | 2 | set | buyer.chiefengineer@shillong | 25 | |
| 11 | Acrylic sign holder T shap | Acrylic sign holder T shaped double sided portrait style menu frame 5 x7 inch | 5 | set | buyer.chiefengineer@shillong | 25 | |
| 12 | Acrylic sign holder T shap | Acrylic sign holder T shaped double sided portrait style menu frame 3 x 5 inch | 5 | set | buyer.chiefengineer@shillong | 25 | |
| 13 | Acrylic sign holder T shap | Acrylic sign holder T shaped double sided portrait style menu frame A4 size | 5 | set | buyer.chiefengineer@shillong | 25 | |
| 14 | Invitetion card | Invitetion card with cover as per sample | 200 | set | buyer.chiefengineer@shillong | 25 | |
| 15 | LED TV fifty five inch | LED TV 55 inch smart TV with britness nits 200-299 | 1 | set | buyer.chiefengineer@shillong | 25 | |
| 16 | Smart TV sixty five inch | LED Smart TV 65 inch | 1 | set | buyer.chiefengineer@shillong | 25 | |
| 17 | Bench for office area | Bench for office area 4 seater | 10 | set | buyer.chiefengineer@shillong | 25 |
Technical Specifications
7 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERIC | Type of Pads | Executive Pad / Slip Pad |
| GENERIC | Type of Binding | Staple-Bound, Cloth-Bound |
| GENERIC | Type of Paper in the Pad | Cream Laid Paper Conforming to IS 1848 : Part 1, Cream Wove Paper Conforming to IS 1848 : Part 1 |
| MATERIAL | Front Cover material of the Pad | Cardboard |
| MATERIAL | Back Cover material of the Pad | White pulp Board |
| PAPER LAYOUT DESIGN | Colour of Papers in the Pad | White, Cream or Ivory (Off-white or light beige color) |
| PAPER LAYOUT DESIGN | Paper Format | Ruled, Plain |
| PAPER LAYOUT DESIGN | Space between Ruled Lines (In mm) | 4 mm to 6 mm, 10 mm to 12 mm |
| DIMENSIONS | Length of Pad (In mm) | 221 to 260 |
| DIMENSIONS | Width of Pad (In mm) | 141 to 180 |
| DIMENSIONS | Number of Pages in the Pad | 100 |
| DIMENSIONS | GSM of the Paper in the Pad | 65 |
Required Documents
Experience Criteria
Past Performance
Bidder Turnover
Certificate (Requested in ATC)
OEM Authorization Certificate
OEM Annual Turnover
Additional Doc 1 (Requested in ATC)
Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | Darshan Traders Under PMA | Make : NA Model : OPD SLIP / PAD | 31-10-2025 11:59:00 | |
| 2 | G.D. TRADERS Under PMA | Make : NA Model : OPD SLIP / PAD | 31-10-2025 14:54:09 | |
| 3 | Kamakhya Associates Under PMA | Make : NA Model : OPD SLIP / PAD | 31-10-2025 16:00:39 | |
| 4 | KESHAV SALES Under PMA | Make : NA Model : OPD SLIP / PAD | 31-10-2025 12:23:44 | |
| 5 | KHANDAL SUPPLIERS Under PMA | Make : NA Model : OPD SLIP / PAD | 31-10-2025 12:37:35 | |
| 6 | M/S SHREE HANUMAN TRADERS Under PMA | Make : NA Model : OPD SLIP / PAD | 31-10-2025 10:10:28 | |
| 7 | MANOJ ENTERPRISE Under PMA | Make : NA Model : OPD SLIP / PAD | 31-10-2025 10:12:10 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | Darshan Traders( MSE Social Category:General ) Under PMA | Item Categories : Desk Pads - Writing (V2),Water Jugs,Desk Pads - Writing (V2),Desk Pads - Writing (V2),Desk Pads - W | |
| L2 | KHANDAL SUPPLIERS Under PMA | Item Categories : Desk Pads - Writing (V2),Water Jugs,Desk Pads - Writing (V2),Desk Pads - Writing (V2),Desk Pads - W | |
| L3 | KESHAV SALES Under PMA | Item Categories : Desk Pads - Writing (V2),Water Jugs,Desk Pads - Writing (V2),Desk Pads - Writing (V2),Desk Pads - W | |
| L4 | MANOJ ENTERPRISE( MSE Social Category:General ) Under PMA | Item Categories : Desk Pads - Writing (V2),Water Jugs,Desk Pads - Writing (V2),Desk Pads - Writing (V2),Desk Pads - W | |
| L5 | Kamakhya Associates( MSE Social Category:General ) Under PMA | Item Categories : Desk Pads - Writing (V2),Water Jugs,Desk Pads - Writing (V2),Desk Pads - Writing (V2),Desk Pads - W | |
| L6 | G.D. TRADERS( MSE Social Category:General ) Under PMA | Item Categories : Desk Pads - Writing (V2),Water Jugs,Desk Pads - Writing (V2),Desk Pads - Writing (V2),Desk Pads - W | |
| L7 | M/S SHREE HANUMAN TRADERS( MSE Social Category:General ) Under PMA | Item Categories : Desk Pads - Writing (V2),Water Jugs,Desk Pads - Writing (V2),Desk Pads - Writing (V2),Desk Pads - W |
Frequently Asked Questions
Key insights about MEGHALAYA tender market
What documents are required for this Indian Army tender in 2025?
Bidders must submit EMD of ₹27,000, GST and PAN, ECO-Mark conformity, AHSP/NABL/ILAC test reports, OEM authorization, service center proof, and advance sample documentation. Ensure printing information for letter heads and packaging details per packet. Include financial statements and past experience certificates when applicable.
How to meet eligibility criteria for Army desk pads and furniture tender 2025?
Meet ECO-Mark conformity; provide lab test reports from AHSP/NABL/ILAC or Central Government Lab; establish or prove functional service centers in each consignee state; submit advance samples within 5 days of award; ensure OEM authorization and ability to print letter heads as specified.
What are the technical standards and testing requirements for this bid?
Requirements include ECO-Mark conformity, AHSP/NABL/ILAC test reports, and on-demand submission of reports proving specification conformance. Paper grammage, paper format, and binding types for desk pads must align with listed generic/material specifications; LED TVs require standard electrical compliance.
When is the delivery window and how are quantity variations handled for Army procurement?
Quantity may vary up to ±25% at contract placement and during contract currency. Delivery timeline adjusts based on the extended quantity calculation, with a minimum extension of 30 days. Delivery starts after the last date of the original delivery order.
What are the payment terms for the Indian Army furniture and AV equipment tender?
Advance sampling is required; bulk payments follow buyer approval and contract milestones. Payment terms align with GEM standard terms; ensure timely submission of approved samples to avoid schedule delays.
What is required for advance sample submission in this Army bid?
Submit 3 advance samples within 5 days of award; buyer to approve or provide modifications within 5 days. If approval is delayed by the buyer, the delivery period is reset without LD for the delay; major deviations may lead to contract termination.
Are there service centers requirements for this Army procurement in multiple states?
Yes, bidders must have or establish a functional service center in each consignee state for carry-in warranty; on-site warranty items may exempt this. Establishment must occur within 30 days of award; payment release follows documentary evidence of the center's existence.
What items are covered under this Army tender and what are the packaging rules?
Items cover desk pads, water jugs, letter heads, DO letters, and office furniture plus LED TVs. Packaging requires packaging counts per packet for letter heads; test reports must accompany shipments when claimed. Ensure ECO-Mark and lab test documentation accompany bids.
Explore More Opportunities
Unlock Tender Documents
Sign up now to access all documents
Documents 12
GeM-Bidding-8431622.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
CATALOG-Specification-4
CATALOG Specification
CATALOG-Specification-5
CATALOG Specification
CATALOG-Specification-6
CATALOG Specification
CATALOG-Specification-7
CATALOG Specification
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS