Controller General Of Defence Accounts Stationery Supplies Tender Ajmer Rajasthan 2026 - 25% Quantity Option Clause and Pre-Dispatch Inspection
Progress
Key Highlights
- • Organization: Controller General Of Defence Accounts
- • Location: Ajmer, Rajasthan
- • Category: Wide range stationery and office supplies (Colour Pencil, Ribbon, Paper, Markers, etc.)
- • Quantity flexibility: up to 25% increase during contract and currency period
- • Delivery: from last date of original delivery order; extended delivery time formula applied
- • Pre-dispatch inspection: required; buyer bears external inspection fees; in-house testing funded by seller
- • Documents required: PAN, GSTIN, cancelled cheque, EFT mandate certified by bank
- • Vendor code creation: required as part of bid submission
- • No BOQ items listed; focus on timeliness and compliance with inspection terms
Tender Overview
Controller General Of Defence Accounts invites bids for a comprehensive stationery and office supplies procurement in Ajmer, Rajasthan covering items such as Colour Pencil, Full Flower Ribbon, Luxor Fine Writer, Spiral Ring, Plastic Scale, Cutter Blade, Colour Paper A4, Fevi Bond, Trace Paper A4, Staedtler and Pilot markers, and assorted stationery consumables. Estimated quantity and value are not disclosed; however, the tender emphasizes a broad catalog and bulk-scale supply. Unique aspects include a flexible quantity option of up to 25% during both initial and currency periods, with delivery timelines anchored to the original delivery order’s end date. The process includes a rigorous pre-dispatch inspection regime at seller premises, with inspection costs borne by the buyer, ensuring contract compliance before dispatch. This procurement targets consistent supply for defence-related administrative needs through CGDA’s Ajmer location.
Technical Specifications & Requirements
- Product categories: stationery and office supplies (e.g., Colour Pencil, Fevi Bond, VHS markers, A4 papers, ribbons, Lamination Roll, OHP sheets, Sharpener, Stapler pins, EVA sheets, etc.)
- Inspection: pre-dispatch inspection at seller premises; testing by external agency or buyer’s representative; buyer bears external inspection fees; in-house testing cost borne by seller
- Delivery: period linked to last date of original delivery order; option to extend delivery time with 30-day minimums; quantity adjustments allowed up to 25%
- Documentation: include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank
- No BOQ items listed; emphasis on wide-scope stationery supply and timely delivery
Terms, Conditions & Eligibility
- EMD/affiliations: not specified in data; bidders must comply with standard bid documentation including PAN, GSTIN, cancelled cheque, EFT mandate
- Delivery: start after order; extended timelines governed by option clause; minimum 30 days when increasing quantity
- Inspection: pre-dispatch inspection required; fees borne by buyer; rejection rights preserved
- Compliance: vendors must be prepared for 7-day inspection readiness and prompt email communication
- The terms require bidders to adhere to the generic terms and perform per CGDA’s inspection and delivery regime
Key Specifications
-
Procurement category: stationery and office supplies
-
Delivery windows linked to original delivery order; 30-day minimum extension when increasing quantity
-
Up to 25% quantity variation during contract and currency period
Terms & Conditions
-
Option Clause enabling quantity variation up to 25%
-
Pre-dispatch inspection at seller premises; buyer bears external lab/testing charges
-
Submission of PAN, GSTIN, cancelled cheque and EFT mandate
Important Clauses
Payment Terms
No specific payment terms provided; standard bid terms imply payment after delivery and acceptance per CGDA policies
Delivery Schedule
Delivery period begins from last date of original delivery order; option to extend with minimum 30 days; quantity adjustments allowed
Penalties/Liquidated Damages
Not specified; inspection regime and rejection rights implied through pre-dispatch checks
Bidder Eligibility
-
Submit PAN and GSTIN documents
-
Demonstrate ability to supply broad stationery catalog in Ajmer, Rajasthan
-
Commit to pre-dispatch inspection and associated terms
Tender Data
Bid Details
Quantity
562
Category
Colour Pencil
Bid Type
Two Packet Bid
Bid Validity
70 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
2
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Colour Pencil , Full Flower Ribbon half Inch , Full Flower Ribbon 1 Inch , Luxor Fine Writer 0.5 , Spiral Ring , Plastic Scale 1ft , Cutter Blade , Colour Paper all colour A4 , Whitner , Fevibound , Trace Paper A4 , Trace Roll 3ft , Sketch Colour , Poster Colour , Fevi stick , Stapler Pin , Ivory Sheet A4 , Ivory Sheet Big Size , Spiral Sheet Transparent and Blue , Pencil , Pen Uniball , Pen Pilot V7 , Permanent Marker , Temporary Marker , Staedtler Marker , Tape half inch , Tape 1 inch , Double side tape , Rubber , Sharpener , Lamination Roll , Slide Sheet OHP , Drawing Sheet , Ribbon , Thermacol Sheet , Sparkle Powder
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Ajmer
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Ajmer | Ajmer | - | - | 10 | 15 | - |
Authority Records
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Documents 5
GeM-Bidding-10017295.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
17
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Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
EFT Mandate certified by bank
Any vendor code creation documents
Frequently Asked Questions
Key insights about RAJASTHAN tender market
What documents are required for the CGDA stationery tender in Ajmer Rajasthan?
Bidders must submit PAN Card, GSTIN, and a Cancelled Cheque along with an EFT Mandate certified by bank. Vendor code creation documents are also required. Ensure documents remain valid and reflect current organization details for successful bid participation.
How does the 25% quantity option clause work in this CGDA tender?
The purchaser may increase or decrease quantity up to 25% of the bid quantity at contract placement and during currency at contracted rates. Delivery time extends based on a calculated formula, with a minimum of 30 days when increasing quantity.
What is the delivery start rule for CGDA Ajmer stationery supply?
Delivery period begins from the last date of the original delivery order. If the option clause is exercised during extended period, the additional time uses the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What is required for pre-dispatch inspection in this stationery tender?
Pre-dispatch inspection occurs at the seller premises; the buyer bears external inspection charges. Sellers provide facilities for in-house testing, and the buyer may appoint an External Inspection Agency or use internal testing as decided.
What categories of items are covered under the CGDA Ajmer stationery procurement?
The tender enumerates a broad stationery catalog including Colour Pencil, Ribbon, Luxor Fine Writer, Spiral Ring, Colour Paper A4, Fevi Bond, Markers, Stapler Pins, and related office supplies.
What are the key eligibility criteria for bidding this CGDA procurement?
Eligibility requires submission of PAN, GSTIN, cancelled cheque, and EFT mandate; ability to supply a wide range of stationery in Ajmer; willingness to comply with pre-dispatch inspection and related terms.
What are the payment expectations for the CGDA stationery contract?
Payment terms are not explicitly stated; bidders should anticipate standard government terms post-inspection and delivery acceptance. Ensure readiness to furnish all required financial documents and compliance records for timely processing.
What standards or compliance are referenced in CGDA Ajmer stationery tender?
No explicit standards are listed in the data. Bidder readiness hinges on inspection compliance, accurate documentation (PAN, GSTIN, EFT mandate), and adherence to the purchase and delivery terms outlined by CGDA.