Uttarakhand Horticulture Board Event Management Tender Dehradun 2025 – National Trade Show & Seminar Services
Bid Publish Date
19-Dec-2025, 6:02 pm
Bid End Date
29-Dec-2025, 7:00 pm
EMD
₹50,000
Value
₹25,00,000
Location
Progress
Key Highlights
- • Event management focus for national scope in Dehradun, Uttarakhand
- • EMD of ₹50,000 can be submitted via Fixed Deposit Receipt (FDR) pledged to UHB
- • FDR endorsement required; hard copy must reach within 5 days after bid end/opening
- • Contract quantity/duration can vary ±25% at issue and post-issuance
- • ATC document governs additional terms; no BOQ items published
Tender Overview
Organization: Uttarakhand Horticulture Board, Uttarakhand Department of Horticulture, Location: Dehradun, Uttarakhand 248001. Procurement: Event/Seminar/Workshop/Exhibition management services (national scope) including conceptualization and planning for buyer premises and full-day activities. Estimated value: ₹2,500,000 with EMD of ₹50,000. No BOQ items published. The buyer allows a +/− 25% adjustment in contract quantity or duration at contract issue and in post-issuance, aligning with project scale. Unique aspect: ATC documents available; EMD can be submitted as an FDR certified by bidder’s bank and pledged to the Chief Executive Officer, UHB. This tender targets professional event management firms capable of large-scale coordination in the Dehradun region.
Technical Specifications & Requirements
- Product/Service: Event management including conceptualization, planning, coordination, logistics for national events/expos.
- Scope: Full-day programs; buyer premises; conceptual design, vendor coordination, on-site management (no explicit material requirements in BOQ).
- EMD/FDR: ₹50,000 option via fixed deposit receipt, pledged to UHB; FDR proof must be uploaded with bid and hard copy delivered within 5 days after bid end/opening.
- ATC/Attachments: Bidders must review ATC document uploaded by the buyer; forms of EMD/Performance Bank Guarantee are allowed; no specific technical specs published.
- Delivery timing: No explicit dates disclosed; contract quantity/duration may adjust up to 25%.
- Experience: Not explicitly stated; ATC implies professional event management capability.
Terms, Conditions & Eligibility
- EMD: ₹50,000; EMD may be deposited as an FDR or equivalent; release conditions per ATC.
- Quantity/Duration flexibility: Up to 25% adjustment at bid issue and post-issuance.
- Payment terms: Not specified in data; final terms to be per contract and ATC.
- Documents: Upload FDR proof with bid; hardcopy to be submitted within 5 days of bid end/opening; ensure attendance of ATC documents.
- ATC/BOQ: Review attached ATC for additional conditions; no explicit BOQ items.
- Qualification: No explicit years of experience; bidders must comply with ATC and EMD norms; GST/PAN not specified in available data.
Key Specifications
-
Event management service for national-level exhibitions and workshops
-
Estimated contract value: ₹2,500,000
-
EMD amount: ₹50,000; EMD can be FDR endorsed to UHB
-
Delivery/implementation: no explicit dates; ±25% quantity/duration adjustment
-
ATC document governs additional terms not listed in BOQ
Terms & Conditions
-
EMD amount of ₹50,000 can be submitted as FDR pledged to UHB
-
Contract quantity or duration can be adjusted by ±25%
-
Hardcopy EMD/FDR must reach within 5 days after bid end/opening
Important Clauses
Payment Terms
Payment terms to be defined in ATC; no explicit schedule provided here
Delivery Schedule
No fixed deadlines disclosed; scope allows post-award adjustments within ±25%
Penalties/Liquidated Damages
Not specified in available data; to be clarified in ATC
Bidder Eligibility
-
Demonstrated capability in national-level event management
-
Compliance with EMD submission via FDR to UHB
-
Ability to operate with flexible quantity/duration up to ±25%
Tender Data
Bid Details
Quantity
1
Bid Type
Single Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
12
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Trade shows and expos; Conceptualization and Planning; Buyer premise; Full day
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 4
GeM-Bidding-8740636.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
PAN card
Proof of experience certificates (if applicable as per ATC)
Financial statements or solvency documents (as per ATC)
EMD submission: Fixed Deposit Receipt (FDR) pledged to Chief Executive Officer, UHB
Scan of FDR proof uploaded with bid; hardcopy delivered within 5 days of bid end/opening
Technical bid documents as per ATC (if provided)
OEM authorizations or agency letters if required by ATC
Frequently Asked Questions
Key insights about UTTARAKHAND tender market
How to bid for the Dehradun event management tender in Uttarakhand 2025
Bidders must submit the EMD ₹50,000 via FDR pledged to UHB and upload FDR proof with the bid. Review ATC for eligibility and delivery terms; deliver hard copy FDR within 5 days of bid end/opening; ensure streaming of ATC documents and compliance with 25% quantity/duration flexibility.
What documents are required for Uttarakhand Horticulture Board tender submission
Required documents include GST registration, PAN card, experience certificates (if required by ATC), financial statements, and EMD proof (FDR). Upload scanned copies with bid and provide hard copies within 5 days of bid end/opening; refer to ATC for any OEM authorizations.
What is the EMD amount and mode for this Dehradun procurement
EMD is ₹50,000. It can be submitted as a Fixed Deposit Receipt endorsed to the Chief Executive Officer, UHB, with bank certification that withdrawal requires pledgee approval; the bidder must upload the FDR proof and deliver the hard copy within 5 days after bid end/opening.
Are there any quantity or duration adjustments in this tender
Yes, contract quantity or duration can be adjusted by up to 25% at the time of contract issuance, and post-issuance adjustments remain capped at 25%; bidders must accept revised quantities/durations as per ATC.
What are the delivery or implementation terms for this Uttarakhand tender
No fixed delivery dates are disclosed; the ATC governs terms. Professionals must plan for national-level event management with on-site coordination and full-day programming, aligning with 25% variance in scope as per the buyer’s clause.
Where can bidders find the ATC and additional contract terms
Bidders should access the ATC document uploaded by the buyer in the tender portal. It contains all supplementary conditions, EMD formats, and any OEM/authorization requirements applicable to Uttarakhand Horticulture Board event management procurement.
What qualifications are expected for bidders for this event tender
While explicit years of experience aren’t stated, bidders must demonstrate capability in national-level event management, provide EMD as FDR to UHB, and comply with ATC terms; entities should showcase prior expo/conference coordination and vendor management experience.