HPGCL Panipat Foam Concentrate Tender IS 4989 V2 Fire Fighting 2026
Progress
Tender Overview
Haryana Power Generation Corporation Limited (HPGCL) invites bids for foam concentrate for producing mechanical foam fire fighting (V2) conforming to IS 4989 (Q3) at Panipat, Haryana 132101. The procurement covers foam concentrate with IS 4989 packing, shelf life, and marking requirements. The tender references an option clause allowing ±25% quantity variation at contract placement or during currency, with delivery timeframe adjustments based on the original period and a minimum 30 days extension. There are no BOQ items listed, indicating a single-material or pre-bill scope. This procurement targets reliable supply of compliant foam concentrate to support fire protection for power generation assets in Panipat. The emphasis on IS 4989 compliance and packing/marking per IS clauses highlights quality and traceability expectations for bidders. A key differentiator is the explicit option clause enabling scope adjustments at contracted rates, affecting delivery planning and logistics. Unique aspects include the absence of BOQ items and the inclusion of IS 4989 Clause 5 (packing) and Clause 6.5 (shelf life). Bidders should align to V2 formulation standards and IS 4989 packaging norms to ensure eligibility.
Technical Specifications & Requirements
- Product category: Foam concentrate for mechanical foam fire fighting (V2)
- Standard: IS 4989 (Q3) – conformance specifics implied by packaging and shelf-life clauses
- Colour, physical/chemical, and fire performance requirements: referenced under technical categories; exact test methods not detailed in data
- Packing: as per IS 4989 Clause 5; ensure correct container labeling and lot tracking
- Shelf life: as per IS 4989 Clause 6.5; verify long-term stability and storage indicators
- Marking: compliant with IS 4989 marking conventions; include batch, expiry, and manufacturer details
- Delivery/site context: supply to Panipat, Haryana; delivery lead times tied to original order period
- Quantity flexibility: option to increase/decrease by 25% of bid quantity during and after contract
- Warranty/after-sales support: not explicitly stated; bidders should clarify post-sale service expectations
Terms, Conditions & Eligibility
- Option Clause: quantity may be varied by up to ±25%; extended delivery time calculated as (additional quantity / original quantity) × original delivery period, min 30 days
- Delivery period: starts from the last date of the original delivery order; extension rules apply if option exercised
- IS 4989 compliance: mandatory for packing, shelf life, and marking; no alternative standards acceptable
- Payment terms: not specified in data; bidders should seek defined terms during clarification
- EMD/Performance bonds: not disclosed; bidders must confirm bid security requirements
- BOQ: no items listed; implies material-specific procurement with defined spec in IS framework
- GST/PAN/Documentation: standard government tender submissions likely required; exact documents not enumerated here
Key Specifications
-
Foam concentrate for mechanical foam fire fighting (V2)
-
Conformity to IS 4989 (Q3)
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Packing as per IS 4989 Clause 5
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Shelf life per IS 4989 Clause 6.5
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Marking in compliance with IS 4989
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Colour, physical and chemical properties unspecified beyond category
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Delivery to Panipat, Haryana (PIN 132101)
Terms & Conditions
-
Option to modify quantity by ±25% at contract award and during currency
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Delivery period adjustments based on original period with minimum 30 days
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Packing, shelf life, and marking must follow IS 4989
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IS 4989 compliance is mandatory for acceptance
-
BOQ items not listed; material-specific procurement
-
Payment terms and EMD details are not specified in the data
Important Clauses
Payment Terms
Not specified in tender data; bidders must obtain terms during clarification and milestone-based payments may apply
Delivery Schedule
Delivery period begins after the last date of the original delivery order; option-based extensions use a formula with minimum 30 days
Penalties/Liquidated Damages
Not detailed in data; bidders should confirm LD provisions and performance bonds if applicable
Bidder Eligibility
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Experience supplying IS 4989-compliant foam concentrates or equivalent firefighting chemicals
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Registered bidder with GST and valid PAN
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Ability to meet delivery to Panipat, Haryana within stipulated periods
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Willingness to comply with option clause and IS 4989 packing/marking standards
Tender Data
Bid Details
Quantity
2000
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
5 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
8
OEM Avg. Turnover
1
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
FOAM CONCENTRATE FOR PRODUCING MECHANICAL FOAM FOR FIRE FIGHTING (V2) Conforming to IS 4989 (Q3)
Payment Timelines
Payments shall be made to the Seller within 21 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Panipat
Delivery Pincodes
132105
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Rakesh Kumar | 132105,Chief Engineer/PTPS, HPGCL | Panipat | Haryana | 132105 | 2000 | 30 | - |
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Documents 4
GeM-Bidding-9833385.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
Experience Criteria
Past Performance
Bidder Turnover
Certificate (Requested in ATC)
OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Generic Requirement | Type of Foam Concentrate | AFFF, Type 3 |
| Technical Requirement | Colour | Clear liquid |
| Technical Requirement | Physical and Chemical Requirement | As per Table 1, Clause 4.2 of IS 4989 |
| Technical Requirement | Fire Performance Requirement | As per Table 2, Clause 4.2 of IS 4989 |
| Packing & Marking | Packing (As per clause 5 of IS 4989) | HDPE containers |
| Packing & Marking | Shelf life (As per clause 6.5 of IS 4989) | 10 years |
| Packing & Marking | Marking | As per clause 7 of IS 4989 |
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for Panipat foam concentrate tender in Haryana 2026
To bid, verify IS 4989 (Q3) compliance for foam concentrate, prepare packing/marking details per IS 4989 Clause 5 and 6.5, and confirm delivery to Panipat. Clarify EMD, payment terms, and the ±25% option clause with the buyer. Ensure GST and PAN validation in submission.
What documents are required for IS 4989 foam tender Haryana
Submit GST certificate, PAN, company profile, experience certificates for firefighting chemicals, financial statements, and OEM authorizations if applicable. Include technical compliance proofs for IS 4989 conformance, packing marks, shelf-life data, and delivery capability to Panipat.
What are the IS 4989 packing and shelf-life requirements
Packing must follow IS 4989 Clause 5 with appropriate labeling and batch tracking. Shelf life must be as per Clause 6.5, including expiry dating and storage conditions. Suppliers should provide material safety data sheets and stability certificates to demonstrate conformity.
When is the delivery deadline for foam concentrate to Panipat
Delivery period begins after the original delivery date; if quantity is increased, extended time is (additional quantity / original quantity) × original period, with a minimum of 30 days. Exact calendar dates to be confirmed in the purchase order.
What are the EMD and payment terms for this procurement
EMD details are not disclosed in the data; bidders must seek confirmation. Payment terms are not specified; bidders should obtain terms during clarification and align with standard government practice once defined.
How does the ±25% option clause affect delivery planning
The buyer may modify order quantity by ±25% at contract award or during the currency. Delivery timelines adjust using the stated formula, ensuring a minimum 30 days extension; bidders should factor flexibility into inventory and logistics.
What standards and certifications are mandatory for this foam
Mandatory standard is IS 4989 for foam concentrate (V2) with packing and shelf-life governed by IS 4989 Clauses 5 and 6.5. Suppliers must demonstrate compliance with these clauses and provide marking as per IS 4989.
Is there a BOQ for this tender and how to submit
No BOQ items are listed; submission centers on a single foam concentrate specification conforming to IS 4989. Prepare technical bid with IS 4989 compliance, packaging, and delivery capabilities; follow standard bidder submission process and ensure all requested documents are ready.