Uttar Pradesh Rajya Vidyut Utpadan Nigam Limited ARECA-II Controller Spare Parts Tender Lucknow 2026 - BHEL Make, Door-delivery
Bid Publish Date
27-Jul-2026, 8:03 am
Bid End Date
31-Aug-2026, 11:00 am
Location
Progress
Key Highlights
- • 25% quantity variation allowed under option clause with contracted rates
- • Door-delivery on road transport; transit insurance included
- • 10% advance payment with PO; 90% on dispatch within 30 days
- • M/s BHEL Make subject spares specification
- • 12-month commissioning-based warranty or 18 months from supply
- • Interchangeability and warranty certificates required for acceptance
- • RTGS payment details mandatory in supplier invoices
- • ATC/Corigendum requires certificate uploads for eligibility
Tender Overview
The Uttar Pradesh Rajya Vidyut Utpadan Nigam Limited (UPRVUNL), Lucknow, invites bids for the supply of subj ect spares described as ARECA-II Controller components under a BHEL make framework. The scope is strictly the supply of goods with door delivery, via road transport, and all related packing included. The procurement includes a 10% interest-free advance and 90% payment on dispatch, with RTGS details required in invoices. A 12-month guarantee from commissioning (or 18 months from supply, whichever occurs first) applies. The ATC permits quantity variation up to 25% during and after contract, and sourcing must align with fixed contracted rates. This tender emphasizes formal certificates and documentation to qualify, and emphasizes a BHEL-made subject with logistics arranged on-site. The absence of BOQ items suggests a focused, equipment-spares purchase targeting reliable supplier partnerships in the power-generation sector.
Technical Specifications & Requirements
- Scope of supply: Only supply of Goods (no services)
- Delivery: Material shall be dispatched through road transport, insured for transit risk, on door delivery basis
- Documentation: Hand Receipt, Tax Invoice, Interchangeability Certificate, Guarantee/Warranty Certificate
- Payment terms: 10% advance with PO, 90% on dispatch within 30 days of delivery at site stores; RTGS details required in invoice
- Warranty: 12 months from commissioning or 18 months from supply, whichever is earlier
- ATC highlights: Option to increase/decrease quantity up to 25% at bid/contract stage; delivery period adjusts accordingly
- Packaging: Packaging & Forwarding inclusive; freight as applicable
- OEM/Manufacturing: M/s BHEL Make subject spares
- Compliance: Certificates/documents must be uploaded per ATC/Corrigendum
Terms, Conditions & Eligibility
- Delivery terms include door delivery, road transport with transit insurance
- Payment authority: Dy. CAO, CFA&BO, 2x500MW DTPS Anpara, Sonebhadra (UP) 231225
- Advance payment: 10% of PO value; balance 90% on dispatch, taxes/duties at actuals
- Warranty: 12 months post-commissioning or 18 months from supply
- Required documents: Hand Receipt, Tax Invoice, Interchangeability Certificate, Warranty certificate
- Quantity variation: ±25% during/within contract at contracted rates; extended delivery period governed by formula
- Vendor eligibility: Must upload all requested certificates/documents; non-submission risks rejection
Key Specifications
-
Product/service names: ARECA-II Controller spares (BHEL Make)
-
Delivery method: door-to-door road transport, insured
-
Quantities: ±25% variation permitted under option clause
-
Warranty: 12 months from commissioning or 18 months from supply
-
Documentation: Hand Receipt, Tax Invoice, Interchangeability Certificate, Warranty Certificate
-
Payment terms: 10% advance; 90% on dispatch within 30 days
-
Certification: Interchangeability certificate; certificates uploaded per ATC
Terms & Conditions
-
Delivery terms include door delivery via road transport with insurance
-
Payment terms specify 10% advance and 90% on dispatch within 30 days
-
Quantity variation up to 25% at contracted rates with extended delivery rules
Important Clauses
Payment Terms
10% advance with PO; 90% on dispatch within 30 days, RTGS details required on invoice
Delivery Schedule
Delivery period begins from last date of original delivery order; option quantity extension affects delivery time as per formula
Penalties/Liquidated Damages
Not explicitly stated; extended delivery times governed by option clause and contract terms
Bidder Eligibility
-
Upload all required certificates per ATC/ATC Corrigendum
-
Experience in supplying BHEL-made spares or similar power equipment
-
GST registration and PAN; financial stability evidenced by statements
Tender Data
Bid Details
Quantity
8
Category
INTELLIRAP CTRL RLYCRD BFRCRD
Bid Type
Single Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
5 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
INTELLIRAP CTRL RLYCRD BFRCRD , ARECA-II Controller
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
90
Delivery Locations
1
Delivery Cities
Sonbhadra
Delivery Pincodes
231225
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| ADALAT VERMA | 231225,DTPS, Anpara Thermal Power Plant | Sonbhadra | Uttar Pradesh | 231225 | 4 | 90 | - |
Authority Records
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Documents 6
GeM-Bidding-9604094.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
4 Updates Update
Extended Deadline
31-Aug-2026, 5:30 am
Opening Date
31-Aug-2026, 6:00 am
Update
Extended Deadline
22-Aug-2026, 5:30 am
Opening Date
22-Aug-2026, 6:00 am
Update
Extended Deadline
17-Aug-2026, 5:30 am
Opening Date
17-Aug-2026, 6:00 am
Update
Extended Deadline
11-Aug-2026, 5:30 am
Opening Date
11-Aug-2026, 6:00 am
Required Documents
Hand Receipt
Tax Invoice
Interchangeability Certificate
Guarantee/Warranty Certificate
RTGS/Bank details for payment
GST registration and PAN
Experience certificates (BHEL make spares or related power equipment)
OEM authorization (if applicable)
Any other certificates requested in ATC/ATC Corrigendum
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for ARECA-II Controller spares tender in Lucknow?
Bidders must submit all ATC-required certificates, provide M/s BHEL Make spares details, and include 10% advance with PO and 90% on dispatch. Ensure door-delivery logistics, road transport insurance, and RTGS payment details on invoice; comply with amendment clauses and percentage variation up to 25%.
What documents are required for UP RUVN tender participation in 2026?
Submit Hand Receipt, Tax Invoice, Interchangeability Certificate, and Guarantee/Warranty Certificate; include GST registration, PAN, and OEM authorization where applicable. Ensure certificates align with ATC/ Corrigendum if issued and attach RTGS/payment details.
What are the payment terms for the BHEL spares contract in UP?
Payment comprises 10% advance with PO and 90% on dispatch, payable within 30 days of delivery to site stores; taxes and duties extra at actuals; account details must be provided for RTGS transfers.
What are the warranty terms for ARECA-II Controller spares procurement?
Warranty runs for 12 months from commissioning or 18 months from supply, whichever occurs earlier; guarantee certificate must accompany delivery and be valid for the term.
When is delivery time extended under the option clause for UP RUVN?
Delivery time extends based on (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extensions may continue up to the original delivery period under contract terms.
What standards or certifications are required for eligibility?
Interchangeability Certificate is mandatory; ensure compliance with BHEL-made spares requirements and attach OEM authorization if applicable; upload all certificates per ATC/ Corrigendum to avoid rejection.
What is the scope of supply in this UP RUVN tender?
Scope is strictly the supply of Goods (subject spares) with door-delivery; no services included; packaging and forwarding are included in the bid; freight to be borne per contract terms.
What is the logistics arrangement for the spares delivery?
Materials shall be dispatched via road transport, insured for transit, and delivered door-to-door; ensure proper packing suitable for road travel and include transit risk insurance with the shipment.