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Eastern Coalfields Limited Procurement of Compressor, Receiver Dryer, Expansion Valve and Related Parts Rajmahal Jharkhand 2025

Bid Publish Date

16-Nov-2025, 12:40 pm

Bid End Date

15-Dec-2025, 5:00 pm

EMD

₹2,350

Location

GODDA , JHARKHAND

Latest Corrigendum Available

Progress

Issue16-Nov-2025, 12:40 pm
Corrigendum11-Dec-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

50

Category

COMPRESSOR, Part No.-RD510725OP

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: EMD not applicable to OEM or their authorized dealers
  • • Technical standards or certifications: Not specified in tender data
  • • Unique conditions: Quantity variation up to 25% during contract and currency; delivery time recalculated per formula with minimum 30 days
  • • Critical eligibility criteria: Non-liquidation, non-bankruptcy status; GST and PAN documentation; EFT mandate
  • • Warranty/AMC requirements: Not specified
  • • Penalties/Performance bonds: Not specified
  • • Delivery/Installation: Rajmahal Area Stores, Lalmatia, Godda, Jharkhand; installation if scope includes
  • • Submission requirements: PAN, GSTIN, cancelled cheque, EFT mandate; original EMD copy within 5 days

Categories 21

AGITATORS COMPRESSOR EVAPORATOR VERTICAL COOLER WATER COOLED ENGINE COOLER DESERT COOLER VALVE REFRIGERATION SYSTEM TEA KETTLE BULK MILK COOLER RADAR AND SONAR SYSTEMS AND COMPONENTS GLUCOSE MONITORS AIR BLOWER HOT AIR BLOWERS RING BLOWERS OR DRYERS ROOT BLOWER GEYSER TURBINE PUMPS PARTS OF GUNS

Tender Overview

Eastern Coalfields Limited (Coal India Limited) invites bids for a bundled supply of multiple mechanical components including COMPRESSOR, Receiver Dryer, Expansion Valve, Thermostat, Blower Motor, 24V Motor, Binary Switch, Evaporator Core Assembly, and Blower Assembly with 11 BOQ items referenced by part numbers such as RD510725OP, RD570621P, RD56868OP, RD442724, RD568400P, RD569470P, RD212063P, RD5504924, and RD54640OP. Estimated value is not disclosed; EMD is ₹2350. Delivery location is the Rajmahal Area Stores, Bara Simra-Lalmatia, Godda, Jharkhand (814165). The clause allows quantity variation up to ±25% at contracted rates; delivery period adjusts accordingly, with a minimum extension of 30 days. This tender requires compliance with the buyer’s special terms and non-liquidation conditions.

  • Organization: Eastern Coalfields Limited
  • Location: Rajmahal Area, Lalmatia, Godda, Jharkhand
  • Category: Mechanical components for mining equipment
  • Key differentiator: 25% quantity variance window under option clause; specific EMD and RBI/EMD methods per GEM rules.

Technical Specifications & Requirements

  • Product categories: Compressor, Receiver Dryer, Expansion Valve, Thermostat, 8 FEMALE connectors (90 DIG), Straight Female O-Ring, Blower Motor, 24V Motor, Binary Switch, Evaporator Core Assembly, Blower Assembly (Part Nos as listed).
  • EMD: ₹2350; mode of payment per GEM guidance; original EMD copy to Purchase Office within 5 days of tender opening.
  • Delivery address: Depot Officer - Rajmahal Area Stores, PO Bara Simra - Lalmatia, District Godda, Jharkhand 814165.
  • GST: Bidder to determine GST applicability; reimbursement as per actuals up to quoted rate.
  • Eligibility notes: EMD not applicable to OEM or their authorized dealers; bidder must provide PAN, GSTIN, cancelled cheque, EFT mandate.
  • Delivery terms: Option clause allows up to 25% quantity variation; delivery period calculation follows provided formula with a 30-day minimum.
  • Documentation requirements: PAN, GSTIN, cancelled cheque, EFT mandate; bid submission for Vendor Code creation.

Terms, Conditions & Eligibility

  • EMD terms: ₹2350; alternative modes allowed (DD/Banker’s Cheque/RTGS/NEFT/BG); OEM/authorized dealers exempted from EMD.
  • Delivery schedule: Quantity adjustments permitted; delivery period extended proportionally; minimum 30 days for additional time.
  • Financial standing: Bidder must declare non-liquidity status; not under liquidation or bankruptcy.
  • GST handling: Bidder bears GST implications; reimbursement capped at quoted rate or actuals.
  • Submission documents: PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation documents; original EMD copy to Purchase Office within 5 days of opening.
  • Addresses for installation: Rajmahal Depot address as specified; on-site commissioning included if scope covers.
  • Contractor compliance: Bidders must comply with all standard GEM terms and buyer-added ATC terms; affiliation status disclosed where required.

Key Specifications

  • Product names and categories: COMPRESSOR, Receiver Dryer (RD570621P), Expansion Valve (RD56868OP), Thermostat (RD442724), 8 FEMALE 90 DIG, Straight Female O Ring (RD569470P), BLOWER MOTOR (RD212063P), MOTOR 24V (RD5504924), BINARY SWITCH (RD54640OP), EVAPORATOR CORE ASSY (RD213700), BLOWER ASSY (RD325470)

  • Quantities/capacities: 11 items in BOQ; exact quantities not disclosed in data

  • EMD/estimated value: ₹2350; EMD submission required unless exempt for OEM/authorized dealer

  • Experience requirements: Not explicitly specified; must meet non-liquidation and financial standing criteria

  • Delivery/installation: To Rajmahal Depot, Lalmatia, Godda, Jharkhand; option clause may extend delivery

Terms & Conditions

  • EMD of ₹2350 with acceptable modes; OEM/authorized dealers exempted

  • 25% quantity variation allowed during contract; extended delivery based on formula with 30-day minimum

  • GST is bidder's responsibility; reimbursement as per actuals or quoted rate

  • PAN, GSTIN, cancelled cheque, EFT mandate must be submitted; original EMD copy within 5 days

Important Clauses

Payment Terms

EMD payable by acceptable mode; GST reimbursement as per actuals or quoted rate; payments aligned with GEM terms

Delivery Schedule

Quantity variation up to 25%; delivery period calculated as (Increased quantity / Original quantity) × Original delivery period; minimum 30 days

Penalties/Liquidated Damages

No explicit LD details provided in data; ensure compliance with GEM terms and buyer ATCs

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • GST registration applicable to location and business

  • OEM/authorized dealers may have EMD exemptions per ATC

Documents 6

GeM-Bidding-8595927.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 11 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 COMPRESSOR, Part No.-RD510725OP COMPRESSOR, Part No.-RD510725OP 6 ea [email protected] 30
2 RECEIVER DRIER, Part No.-RD570621P RECEIVER DRIER, Part No.-RD570621P 6 ea [email protected] 30
3 EXPANSION VALVE, Part No.-RD56868OP EXPANSION VALVE, Part No.-RD56868OP 6 ea [email protected] 30
4 THERMOSTAT, Part No.-RD442724 THERMOSTAT, Part No.-RD442724 2 ea [email protected] 30
5 8 FEMALE 90 DIG, Part No.-RD568400P 8 FEMALE 90 DIG, Part No.-RD568400P 5 ea [email protected] 30
6 STRAIGHT FEMALE O RING, Part No.-RD569470P STRAIGHT FEMALE O RING, Part No.-RD569470P 8 ea [email protected] 30
7 BLOWER MOTOR, Part No.-RD212063P BLOWER MOTOR, Part No.-RD212063P 2 ea [email protected] 30
8 MOTOR 24V, Part No.-RD5504924 MOTOR 24V, Part No.-RD5504924 4 ea [email protected] 30
9 BINARY SWITCH, Part No.-RD54640OP BINARY SWITCH, Part No.-RD54640OP 4 ea [email protected] 30
10 EVAPORATOR CORE ASSY, Part No.-RD213700 EVAPORATOR CORE ASSY, Part No.-RD213700 2 ea [email protected] 30
11 BLOWER ASSY, Part No.-RD325470 BLOWER ASSY, Part No.-RD325470 5 ea [email protected] 30

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate duly certified by Bank

5

GST registration details and turnover proof (if requested)

6

Vendor Code creation documents (as applicable)

7

EMD submission proof in acceptable mode (DD/Banker's Cheque/RTGS/NEFT/BG) unless OEM/authorized dealer

8

Any prior experience certificates or OEM authorizations if available

Corrigendum Updates

2 Updates
#1

Update

11-Dec-2025

Extended Deadline

15-Dec-2025, 5:00 pm

Opening Date

15-Dec-2025, 5:30 pm

#2

Update

08-Dec-2025

Extended Deadline

11-Dec-2025, 5:00 pm

Opening Date

11-Dec-2025, 5:30 pm

Frequently Asked Questions

Key insights about JHARKHAND tender market

How to bid for Eastern Coalfields Limited compressor tender in Jharkhand 2025?

Bidders must meet the eligibility criteria, submit PAN and GSTIN, provide cancelled cheques and EFT mandate, and pay the EMD of ₹2350 unless exempt for OEMs. The delivery address is Rajmahal Depot, Lalmatia, Godda; quantity variation up to 25% applies under the option clause.

What documents are required for vendor code creation in this tender?

Submit PAN, GSTIN, cancelled cheque, and EFT mandate; ensure GST status is active and the bank details match the bidder’s account. Original EMD copy must be delivered to the Purchase Office within 5 days of tender opening.

Which components are included under the product category for this tender?

Items include COMPRESSOR, Receiver Dryer (RD570621P), Expansion Valve (RD56868OP), Thermostat (RD442724), 8 FEMALE 90 DIG, Straight Female O Ring (RD569470P), BLOWER MOTOR (RD212063P), MOTOR 24V (RD5504924), BINARY SWITCH (RD54640OP), EVAPORATOR CORE ASSY (RD213700), and BLOWER ASSY (RD325470).

What is the delivery location for this procurement in Jharkhand?

Delivery/installation is to be conducted at the Depot Officer - Rajmahal Area Stores, PO Bara Simra - Lalmatia, Dist Godda, Jharkhand 814165.

What is the EMD amount and payment mode for this tender?

EMD is ₹2350 and can be paid by DD, Banker’s Cheque, RTGS, NEFT, or BG as per GEM norms; OEM or authorized dealers may be exempt from EMD requirements.

What are the key delivery time implications for quantity variation?

If quantity increases, delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days; extension can continue up to the original delivery period.

What GST considerations should bidders plan for this Rajasthan mining tender?

Bidders bear GST applicability; reimbursement will be based on actuals or the quoted rate, whichever is lower, subject to GST regulations; ensure GSTIN validity and regional tax compliance.

Are OEMs or their authorized dealers eligible for EMD exemptions in this tender?

Yes, the ATC indicates EMD is not applicable to OEMs or their authorized dealers; ensure proper OEM authorization documents are provided if claiming exemption.

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