Eastern Railway Vehicle Hiring Service Tender 2025-24 Local Sedan SUV per Vehicle-Day – IS (GEM) 2026

Tender Overview

Eastern Railway of Indian Railways seeks Vehicle Hiring Service on a per vehicle-day basis for Local trips with 100 kms x 12 hours round trips. Covers Premium Sedan and SUV/MUV categories for 2025, 2024 model years. Estimated contract value around ₹2,739,725.10 with an EMD of ₹54,795. Scope includes multiple vehicle types, with a 25% quantity/duration variation permitted on award, and mandatory in-state service office presence. This tender emphasizes compliant fleet readiness, valid permits, and timely service with a focus on consistent availability.

Key differentiators include on-site driver uniform, full-tank refueling policy, fresh vehicle presentation, and statutory compliance with Motor Vehicles Act provisions. The requirement supports round trips and local travel with standard loading and driving hours, aiming for steady coverage across specified zones.

Technical Specifications & Requirements

• Vehicle types: Premium Sedan and SUV/MUV on a per vehicle-day basis.
• Service window: 100 kms x 12 Hrs per day, including Round Trip travel.
• Model years: 2025, 2024 compliant vehicles; local, plain category.
• EMD: ₹54,795; estimated value: ₹2,739,725.10.
• Documentation: must include prior experience proof, fitness, PUC, insurance, RC, and permits; service office must be located in the Consignee state.
• Payment/penalty: follow GeM SLA for extra KM/hours; annual/contract quantity variation up to 25%.
• Driver/user guidelines: white uniform, towels and mats provision, max uniform cost on bidder; no staggered refueling; ensure compliance with all statutory certificates.
• Obligations: timely delivery, availability, and compliance with standard commercial terms.

Terms, Conditions & Eligibility

• EMD: ₹54,795; payment terms aligned with GeM SLA; online/offline options for extra KM/hour charges.
• Experience proof: contracts, invoices, execution certificates or equivalent acceptable; must show relevant vehicle-hiring experience.
• Service office: must be located within the consignee state; documentary evidence required.
• Variations: award allows up to 25% change in quantity or duration; bidders must accept revisions.
• Compliance: bidders must upload all certificates/documents as specified in Bid Document/ATC; non-submission leads to rejection.
• Vehicle readiness: fitness, PUC, full comprehensive insurance, road permits, and adequate registration as per MV Act are mandatory.
• Payment terms: extra KM/hour charges governed by GeM SLA; mode of payment may be offline or portal-based depending on permissible terms.