GEM

Indian Army IT Hardware Tender 2025 Jammu & Kashmir ISO 9001 Compliance for Enhanced Connectivity

Bid Publish Date

13-Nov-2025, 10:23 am

Bid End Date

24-Nov-2025, 9:00 am

Bid Opening Date

24-Nov-2025, 9:30 am

Location

POONCH , JAMMU AND KASHMIR

Progress

Issue13-Nov-2025, 10:23 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 3

ROBOTIC OFFICE AUTOMATION AUTOMATION

Tender Overview

Indian Army invites bids for IT Hardware for Enhanced Connectivity / Office Automation with on-site delivery and installation at Krishna Ghati Top, Poonch, Jammu & Kashmir. The scope targets general IT hardware integration for military connectivity, including installation and commissioning at the specified address. Bidder must meet financial and compliance standards; certificates and non-disclosure commitments are mandatory. A focus on cyber-security via malicious code certificate and post-receipt inspection by a Board of Officers is highlighted. The requirement mandates ISO 9001 certification for the bidder or OEM, and a minimum shelf life of 5 years for product spare parts. The procurement emphasizes security and integrity of supplied hardware, with GST handling clarified and real-time documentation expectations for vendor code creation.

Technical Specifications & Requirements

  • Delivery & Installation at Krishna Ghati Top, Poonch, Jammu & Kashmir
  • Shelf life: minimum 5 years for product/spare parts at supply and balance on delivery
  • Malicious Code Certificate: mandatory attestation that hardware/software contains no embedded malicious code and will not cause data loss or IP infringement
  • ISO 9001 certification at bidder or OEM level is required
  • Post-receipt inspection by Board of Officers; pre-dispatch inspection at seller premises not mandatory unless ATC specifies
  • GST applicability to be determined by bidder; reimbursement as per actuals or lower applicable rates
  • Vendor code creation requires: PAN, GSTIN, cancelled cheque, EFT mandate

Terms & Eligibility

  • Ensure no liquidation/recovery proceedings; upload undertaking
  • Submit PAN, GSTIN, cancelled cheque, EFT mandate with bid
  • Provide Malicious Code Certificate and Non-Disclosure Declaration on bid head
  • Supply with minimum 5-year shelf life and comply with ISO 9001 standards
  • Delivery/installation terms and payment terms to be aligned with ATC; GST handling as per regulatory rates
  • Non-compliance or missing documents may lead to bid rejection

Key Specifications

    • Product category: IT Hardware for Enhanced Connectivity / Office Automation
    • Delivery location: Krishna Ghati Top, Poonch, Jammu & Kashmir
    • Shelf life: minimum 5 years for product/spare parts
    • Mandatory certificates: ISO 9001 (bidder or OEM); Malicious Code Certificate; Non-Disclosure Declaration
    • Inspection: Post-receipt inspection by Board of Officers; pre-dispatch inspection is optional
    • GST handling: Bidder determines applicability; reimbursement as per actuals or lower rate, within quoted GST

Terms & Conditions

  • Key Term 1: EMD not explicitly stated; ensure financial bid readiness and GST handling per actuals

  • Key Term 2: ISO 9001 certification required for bidder or OEM as a hard compliance

  • Key Term 3: 5-year minimum shelf life for product/spare parts; balance remaining at delivery

Important Clauses

Payment Terms

GST handling per actuals or lower rate; payment terms to be clarified in ATC

Delivery Schedule

On-site delivery and installation at specified Jammu & Kashmir location; schedule TBD in ATC

Penalties/Liquidated Damages

LD provisions to be detailed in ATC; ensure compliance with hardware delivery timelines

Bidder Eligibility

  • Not under liquidation or similar proceedings

  • ISO 9001 certified bidder or OEM

  • Ability to deliver/install at Krishna Ghati Top, Poonch, Jammu & Kashmir

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate copy certified by bank

5

Malicious Code Certificate

6

Non-Disclosure Declaration on bidder head

7

ISO 9001 certificate (bidder or OEM)

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for IT hardware tender in Jammu Kashmir with ISO 9001?

To bid, ensure ISO 9001 certification (bidder or OEM), prepare PAN, GSTIN, cancelled cheque, and EFT mandate. Include Malicious Code Certificate and Non-Disclosure Declaration. Deliver on-site at Krishna Ghati Top, Poonch, with post-receipt inspection by Board of Officers. Adhere to GST rules and shelf-life requirements.

What documents are required for vendor code creation in this Army tender?

Submit PAN, GSTIN, cancelled cheque, and EFT mandate certified by bank. Include ISO 9001 certificate (if available) and a Malicious Code Certificate. Ensure Non-Disclosure Declaration is on bid head. These documents enable vendor code creation and bid eligibility for IT hardware procurement.

What are the key technical requirements for the IT hardware bid 2025?

Key requirements include delivery and installation at Krishna Ghati Top, 5-year shelf life for parts, Malicious Code Certificate, ISO 9001 certification, and post-receipt inspection by Board of Officers. GST handling is bidder-responsible; reimbursement follows actuals or lower applicable rates.

When is the delivery and installation expected for this Army tender?

Exact delivery timeline is defined in the ATC; the contract requires on-site delivery and installation at the Jammu & Kashmir location. Ensure readiness to deploy hardware promptly after contract award, with post-receipt inspection by the Board of Officers.

What are the GST requirements for the Army IT hardware procurement?

Bidder must determine applicable GST rate; Army will reimburse as per actuals or the lower rate. Quoted GST% should be stated; actual reimbursement capped by the lower of the quoted GST or applicable rate. Maintain compliant GST filings for procurement.

What certificates are mandatory to upload with the bid?

Mandatory uploads include PAN, GSTIN, Cancelled Cheque, EFT Mandate, Malicious Code Certificate, Non-Disclosure Declaration, and ISO 9001 certification (bidder or OEM). These ensure eligibility and compliance for IT hardware supply to the Indian Army.

What is the shelf-life requirement for supplied parts in this tender?

All product/spare parts must have a minimum of 5 years shelf life at the date of supply, with at least 5 years usable life remaining. This ensures long-term support and availability for on-ground IT connectivity equipment.

What is the inspection process for delivered IT hardware?

Post-receipt inspection is conducted by a Board of Officers at the consignee site. Pre-dispatch inspection is not mandated unless specified in ATC. Ensure documentation supports smooth acceptance upon delivery and commissioning.