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GEM

Indian Army Department of Military Affairs Procurement: Automotive Spare Parts Tender 2025

Bid Publish Date

21-Oct-2025, 5:57 pm

Bid End Date

31-Oct-2025, 6:00 pm

Location

SRINAGAR , JAMMU AND KASHMIR

Progress

Issue21-Oct-2025, 5:57 pm
Technical29-10-2025 23:50:22
Financial
AwardCompleted
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Quantity

12

Category

Seat Clip

Bid Type

Two Packet Bid

Key Highlights

  • • OEM requirement: Items must be original/OEM with prompt delivery.
  • • Demurrage: 0.5% per day of total contract value for unlifted items; destruction after one month.
  • • Sample delivery: Sample item at consignee location within 10 days of bid publication.
  • • Urgent delivery: 5 days after placement of order for items designated as urgent.
  • • Quantity flexibility: Purchaser may increase or decrease quantity up to 25% during and after contract.
  • • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate required with bid submission.
  • • Inspection: Items inspected by unit representative/BOO; non-OEM or faulty items returned.
  • • BOQ: 7 total items; detailed quantities not disclosed in the provided data.

Categories 16

COMPRESSOR VERTICAL COOLER COOLER AIR INFLATORS COMPRESSED AIR PNEUMATIC MACHINERY PNEUMATIC TOOLS AIR BRAKE FILTER RETAINERS LUBRICATING OILS AIR GENERATOR MACHINE OIL AIR COMPRESSOR PNEUMATIC LUBRICANT PRODUCT OILS SUPPLY

Tender Overview

The procurements are issued by the Indian Army under the Department of Military Affairs for a goods-only supply contract covering multiple automotive components, including seat clip, door beading, air compressor, oil filter, tail light, and carburetor assembly. The BOQ lists 7 items in total, with no explicit quantities or estimated value provided. Deliverables are restricted to the supply of goods and require original/OEM parts. A sample item must be provided at the consignee location within 10 days of bid publication, with urgent items to be delivered within 5 days after order. The contract reserves flexibility to increase quantity by up to 25% and applies the same contracted rates. Bidders must disclose PAN, GSTIN, cancelled cheque, and EFT mandate. The inclusion of demurrage highlights post-delivery penalties for non-lifted items, while inspection is conducted by the unit BOO.

Technical Specifications & Requirements

  • Scope: Only supply of Goods (no services) for 7 items; specific item details not listed in the BOQ.
  • Delivery: Urgent items delivered within 5 days of order; standard deliveries aligned with option clause timing.
  • Sample: Provided at consignee location within 10 days of bid publication; non-qualification if not received.
  • OEM: Items must be original/OEM; inspection by unit representative/BOO after delivery; rejected items returned.
  • Demurrage: 0.5% of total contract value per day for unlifted items; destruction after one month with no claim admitted.
  • Scope notes: Bid price to include all costs; scope of supply is constrained to goods only.
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; bidder must create vendor code.

Terms, Conditions & Eligibility

  • Delivery terms include urgency clauses and 25% quantity option during and post-contract at contracted rates.
  • Payments terms are not detailed; however, there is a strong emphasis on original/OEM items and post-delivery inspection.
  • Demurrage penalties and item destruction clauses apply for unlifted consignments after defined periods.
  • Bid must include standard vendor documentation: PAN, GSTIN, Cancelled cheque, EFT mandate.
  • Additional terms: Priority procurement for urgently required items and mandatory item inspection by BOO; defective or non-OEM items to be returned.

Key Specifications

  • Items: seat clip, door beading, air compressor, oil filter, oil filter 1, tail light, carburetor assembly

  • Delivery: urgent items within 5 days; sample within 10 days of bid publication

  • Quality: original/OEM parts only; unit BOO inspection on delivery

  • Penalties: demurrage 0.5% daily; destruction after 1 month if unlifted

  • Contract flexibility: quantity may vary ±25% during/after contract at contracted rates

Terms & Conditions

  • Delivery terms include urgent 5-day delivery and 25% quantity option

  • Demurrage charges 0.5% per day and item destruction after one month

  • OEM/original parts required with unit BOO inspection

Important Clauses

Payment Terms

Not explicitly stated; emphasis on OEM parts and timely delivery with inspection guidance.

Delivery Schedule

Sample within 10 days; urgent items delivery within 5 days after order; quantity flexibility 25%.

Penalties/Liquidated Damages

Demurrage at 0.5% of total contract value per day; destruction of unlifted items after one month.

Bidder Eligibility

  • Must supply original/OEM automotive components

  • Must provide PAN, GSTIN, cancelled cheque, and EFT mandate

  • Must be able to meet 5-day urgent delivery and 10-day sample provision

Documents 4

GeM-Bidding-8497666.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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GEM

Bill of Quantities (BOQ) 7 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Seat Clip Seat Clip 2 nos jcoic150 45
2 Door Beeding Door Beeding 1 nos jcoic150 45
3 Air Compressor Air Compressor 1 nos jcoic150 45
4 Oil Filter Oil Filter 1 nos jcoic150 45
5 Oil Filter 1 Oil Filter 1 5 nos jcoic150 45
6 Tail Light Tail Light 1 nos jcoic150 45
7 Carburator Assy Carburator Assy 1 nos jcoic150 45

Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate (bank-certified)

5

OEM authorization or confirmation of original/OEM parts

6

Any existing vendor registration documents

7

Bidder to include all items’ cost components in the bid

8

Description of delivery capability and lead times for urgent items

Technical Results

S.No Seller Item Date Status
1AGS ENTERPRISES   Under PMA-29-10-2025 23:50:22Qualified
2M/O ILLHUM ENTERPRISES   Under PMA-31-10-2025 16:55:17Qualified
3M/S Manzoor Electric Enterprises   Under PMA-28-10-2025 23:04:53Qualified

Financial Results

Rank Seller Price Item
L1M/S Manzoor Electric Enterprises(MSE)( MSE Social Category:General )    Under PMA₹21,791Item Categories : Seat Clip,Door Beeding,Air Compressor,Oil Filter,Oil Filter 1,Tail Light,Carburator Assy
L2AGS ENTERPRISES   Under PMA₹24,170Item Categories : Seat Clip,Door Beeding,Air Compressor,Oil Filter,Oil Filter 1,Tail Light,Carburator Assy
L3M/O ILLHUM ENTERPRISES   Under PMA₹27,858Item Categories : Seat Clip,Door Beeding,Air Compressor,Oil Filter,Oil Filter 1,Tail Light,Carburator Assy

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid on Indian Army OEM automotive parts tender 2025?

To bid, provide PAN, GSTIN, cancelled cheque, and EFT mandate; confirm OEM status for each item; submit samples within 10 days; ensure urgent items can be delivered within 5 days after order; comply with the 25% quantity option and demurrage terms.

What documents are required for Indian Army parts tender submission?

Submit PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorizations or confirmations; vendor registration details; and a complete cost breakdown including all components for the 7 items listed; ensure samples are ready for consignee inspection within 10 days.

What are the delivery timelines for urgent items in this tender?

Urgent items must be delivered within 5 days of placing the order; non-urgent items follow the option-based delivery schedule; a 10-day window is required for sample delivery after bid publication.

What is the demurrage policy in this Army procurement?

Demurrage is charged at 0.5% of the total contract value per day for unlifted items; if not lifted within a month, the items are destroyed and no claim is admitted.

Which items are covered under this 7-item BOQ for Army supply?

The items include seat clip, door beading, air compressor, oil filter, oil filter 1, tail light, carburetor assembly; exact quantities are not disclosed, but the scope is restricted to original/OEM components.

What qualification standards or OEM requirements are needed?

Bidders must supply original/OEM parts and may be subject to unit BOO inspection; non-OEM or faulty items are returned; samples must pass inspection to qualify for further orders.

How does the 25% quantity option impact bidding for Army supply?

The purchaser reserves the right to increase or decrease the bid quantity by up to 25% during contract placement and within the currency, at contracted rates; bidders must price for potential changes accordingly.

What is required for sample submission to the consignee location?

A sample item must be provided within 10 days after bid publication; failure to deliver samples may disqualify the bidder from the bid evaluation process.