Indian Army Department of Military Affairs Procurement: Automotive Spare Parts Tender 2025

Tender Overview

The procurements are issued by the Indian Army under the Department of Military Affairs for a goods-only supply contract covering multiple automotive components, including seat clip, door beading, air compressor, oil filter, tail light, and carburetor assembly. The BOQ lists 7 items in total, with no explicit quantities or estimated value provided. Deliverables are restricted to the supply of goods and require original/OEM parts. A sample item must be provided at the consignee location within 10 days of bid publication, with urgent items to be delivered within 5 days after order. The contract reserves flexibility to increase quantity by up to 25% and applies the same contracted rates. Bidders must disclose PAN, GSTIN, cancelled cheque, and EFT mandate. The inclusion of demurrage highlights post-delivery penalties for non-lifted items, while inspection is conducted by the unit BOO.

Technical Specifications & Requirements

• Scope: Only supply of Goods (no services) for 7 items; specific item details not listed in the BOQ.
• Delivery: Urgent items delivered within 5 days of order; standard deliveries aligned with option clause timing.
• Sample: Provided at consignee location within 10 days of bid publication; non-qualification if not received.
• OEM: Items must be original/OEM; inspection by unit representative/BOO after delivery; rejected items returned.
• Demurrage: 0.5% of total contract value per day for unlifted items; destruction after one month with no claim admitted.
• Scope notes: Bid price to include all costs; scope of supply is constrained to goods only.
• Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; bidder must create vendor code.

Terms, Conditions & Eligibility

• Delivery terms include urgency clauses and 25% quantity option during and post-contract at contracted rates.
• Payments terms are not detailed; however, there is a strong emphasis on original/OEM items and post-delivery inspection.
• Demurrage penalties and item destruction clauses apply for unlifted consignments after defined periods.
• Bid must include standard vendor documentation: PAN, GSTIN, Cancelled cheque, EFT mandate.
• Additional terms: Priority procurement for urgently required items and mandatory item inspection by BOO; defective or non-OEM items to be returned.