Food Corporation Of India Videography and Photography Services Tender Gurgaon Haryana - 432000 Estimated Value 2025
Progress
Quantity
60
Bid Type
Two Packet Bid
Key Highlights
- • MSME purchase preference applicable for service bids; bidder must be the service provider
- • Local office requirement: service provider must have an office in Haryana, with documentary proof
- • Dedicated toll-free service support line required for post-award support
- • Variation clause allows up to 25% change in contract quantity or duration at contract issue
- • Past experience acceptable via contracts, invoicing, client execution certificates or third-party notes
Categories
2
Tender Overview
Food Corporation Of India seeks Videography and Photography Services for event coverage and group photos with print in Gurgaon, Haryana. The project is valued at approximately ₹432,000. Bidders must establish a local service footprint, with the ability to maintain a dedicated toll-free support line and an in-state service office. The contract allows a 25% increase/decrease in quantity or duration at release, with acceptance mandatory once issued. The opportunity is aligned with policy preferences favoring MSEs and requires credible past experience in similar service provisions.
Technical Specifications & Requirements
- Service category: Photography and Videography; Event Coverage; Group Photo with print
- Location: Gurgaon, Haryana; delivery and on-site coverage as per event schedule
- Experience: proven ability to deliver for similar events; acceptable proof includes contracts, invoices, client execution certificates, or third-party notes
- Availability: service office must be located within the state of the consignee; dedicated toll-free service line required
- Documentation: bidders must upload required certificates and prior experience proof; missing documents lead to rejection
- Value/Scope: estimated contract value around ₹432,000 with scope defined by event coverage
- Variation: up to 25% change in quantity/duration permitted at contract issue; post-issuance changes capped at 25%
Terms, Conditions & Eligibility
- EMD: not specified in the data; bidders should anticipate standard security deposit norms per tender
- Purchase preference: MSEs eligible if the bidder is the manufacturer/service provider of the offered service; L-1 may be matched within policy margins for 100% value
- Service obligation: dedicated support and local office in the consignee state; continuous service accessibility is required
- Past experience: acceptance of multiple evidence types (contracts, invoices, client certificates, third-party notes)
- Certificates: failure to upload required documents may lead to bid rejection
- Payment terms: not disclosed; bidders should monitor supplier terms after award; ensure compliance with standard government payment practices
Key Specifications
-
Service category: Videography and Photography Services
-
Scope: Event coverage, group photo with print
-
Location constraint: Gurgaon, Haryana
-
Delivery footprint: local service office within the state
-
Support: dedicated toll-free service line for after-sales support
-
Documentation: upload all required certificates and past experience documents
Terms & Conditions
-
25% variation in contract quantity/duration allowed at contract issue
-
MSME purchase preference applicable; must be service provider
-
Local Haryana office required with documentary evidence
-
Dedicated toll-free service line must be provided
-
Past experience documents acceptable in multiple formats
Important Clauses
Payment Terms
Not specified in the data; bidders should await award terms and comply with standard government payment practices.
Delivery Schedule
On-site event coverage with delivery of prints for group photos as requested; schedule to be provided in contract.
Penalties/Liquidated Damages
Not specified in the data; typical government tenders include LD for non-performance or delays; confirm in final contract.
Bidder Eligibility
-
Must be the service provider for videography/photography services
-
Office located within Haryana state with verifiable address
-
Demonstrated past experience in similar event coverage or photography services
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Videography and Photography Services - Photography and Videography; Event Coverage; Group Photo with print
Authority Records
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Documents 6
GeM-Bidding-8603900.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Buyer uploaded ATC document
ATC
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
PAN card
Past experience proofs (contract copies, invoices, client certificates, execution notes)
Financial statements or solvency proof per bidder policy
OEM authorizations or service-provider certifications if applicable
Proof of local Haryana office and contact details
Any other certificates listed in terms and conditions
Technical Results
| S.No | Seller | Date | Status |
|---|---|---|---|
| 1 | Bakshi Studio Under PMA | 16-12-2025 16:01:23 | |
| 2 | BHARAT VISION CORPORATION Under PMA | 18-12-2025 13:57:53 | |
| 3 | BRIGHTROOT VENTURES PRIVATE LIMITED Under PMA | 03-12-2025 23:15:51 | |
| 4 | Click Mecha Under PMA | 18-12-2025 14:27:36 | |
| 5 | CLICK2PUBLIC TECHNOLOGIES (OPC) PRIVATE LIMITED Under PMA | 09-12-2025 12:04:18 | |
| 6 | FRIEND MEDIA ADD CO. Under PMA | 02-12-2025 12:41:36 | |
| 7 | Gaur Traders Under PMA | 18-12-2025 14:52:29 | |
| 8 | Hollywood Dream's (A film making) Under PMA | 16-12-2025 19:43:16 | |
| 9 | K 2 PICTURES Under PMA | 18-12-2025 14:09:55 | |
| 10 | M D ENTERTAINMENT Under PMA | 16-12-2025 13:21:38 | |
| 11 | MARKETONIC Under PMA | 17-12-2025 12:45:32 | |
| 12 | MEDIEN LABS PRIVATE LIMITED Under PMA | 18-12-2025 13:53:48 | |
| 13 | RFP Digital Productions Under PMA | 14-12-2025 17:00:55 | |
| 14 | ss studio Under PMA | 18-12-2025 12:18:45 | |
| 15 | surender photographer Under PMA | 18-12-2025 09:51:24 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | Click Mecha( MSE Social Category:General ) Under PMA | Item Categories : Videography and Photography Services - Photography and Videography; Event Coverage; Group Photo wit | |
| L2 | surender photographer( MSE Social Category:OBC ) Under PMA | Item Categories : Videography and Photography Services - Photography and Videography; Event Coverage; Group Photo wit |
Contract / Result Documents 1
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Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for videography services tender in Gurgaon Haryana 2025
Bidders must submit GST, PAN, past experience proofs, and financials along with service provider certifications. Ensure a Haryana office is listed and a dedicated toll-free support line. The tender allows up to 25% variation and provides MSE purchase preference if conditions are met. Prepare client contracts and invoices as proof of experience.
What documents are required for FCI videography bid in Haryana
Submit GST registration, PAN, past experience documents (contracts, invoices, client certificates), financial statements, service-provider certifications, and proof of Haryana office. Ensure all certificates are uploaded as specified to avoid bid rejection and align with MSE preference criteria.
What are the key technical requirements for FCI videography tender
The scope includes Event Coverage and Group Photo with print in Gurgaon. Provide evidence of prior events, on-site photography capability, and ability to deliver prints. A local Haryana service office and toll-free support line are mandatory; ensure readiness to cover the event schedule.
When is the variation allowed in contract quantity for this tender
Contract quantity or duration can be increased or decreased by up to 25% at the time of issue of the contract, and once issued, changes remain capped at 25%. Bidders must accept revised quantities or durations if invoked.
What is the purchase preference policy for MSEs in this bid
MSEs may receive purchase preference under the Public Procurement Policy; the bidder must be the service provider. If L-1 is non-MSE, an MSE with price within L-1 + 15% can match the bid and secure up to 100% of the contract value.
What is required for service support in this Haryana videography tender
Provide a dedicated toll-free support line and confirm an on-ground Haryana-based service office. This ensures timely service delivery and post-event support, aligning with the buyer's terms for ongoing assistance and issue resolution during the contract period.
What past experience documents are acceptable for eligibility
Acceptable proofs include contract copies with invoices, client execution certificates, or third-party inspection notes. These documents should demonstrate successful delivery of similar videography/photography services and relevant contract values to satisfy experience criteria.
How will payments be processed after bid award
Payment terms are not disclosed in the data; bidders should anticipate standard government practice, typically tied to milestones or delivery acceptance. Ensure invoicing aligns with event deliverables and contract terms once awarded.
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Documents 6
GeM-Bidding-8603900.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Buyer uploaded ATC document
ATC
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS