GEM

Food Corporation Of India Videography and Photography Services Tender Gurgaon Haryana - 432000 Estimated Value 2025

Bid Publish Date

28-Nov-2025, 5:12 pm

Bid End Date

18-Dec-2025, 3:00 pm

Value

₹4,32,000

Location

GURUGRAM , HARYANA

Progress

Issue28-Nov-2025, 5:12 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

60

Bid Type

Two Packet Bid

Key Highlights

  • • MSME purchase preference applicable for service bids; bidder must be the service provider
  • • Local office requirement: service provider must have an office in Haryana, with documentary proof
  • • Dedicated toll-free service support line required for post-award support
  • • Variation clause allows up to 25% change in contract quantity or duration at contract issue
  • • Past experience acceptable via contracts, invoicing, client execution certificates or third-party notes

Categories 2

SERVICES PHOTOGRAPHY WORK

Tender Overview

Food Corporation Of India seeks Videography and Photography Services for event coverage and group photos with print in Gurgaon, Haryana. The project is valued at approximately ₹432,000. Bidders must establish a local service footprint, with the ability to maintain a dedicated toll-free support line and an in-state service office. The contract allows a 25% increase/decrease in quantity or duration at release, with acceptance mandatory once issued. The opportunity is aligned with policy preferences favoring MSEs and requires credible past experience in similar service provisions.

Technical Specifications & Requirements

  • Service category: Photography and Videography; Event Coverage; Group Photo with print
  • Location: Gurgaon, Haryana; delivery and on-site coverage as per event schedule
  • Experience: proven ability to deliver for similar events; acceptable proof includes contracts, invoices, client execution certificates, or third-party notes
  • Availability: service office must be located within the state of the consignee; dedicated toll-free service line required
  • Documentation: bidders must upload required certificates and prior experience proof; missing documents lead to rejection
  • Value/Scope: estimated contract value around ₹432,000 with scope defined by event coverage
  • Variation: up to 25% change in quantity/duration permitted at contract issue; post-issuance changes capped at 25%

Terms, Conditions & Eligibility

  • EMD: not specified in the data; bidders should anticipate standard security deposit norms per tender
  • Purchase preference: MSEs eligible if the bidder is the manufacturer/service provider of the offered service; L-1 may be matched within policy margins for 100% value
  • Service obligation: dedicated support and local office in the consignee state; continuous service accessibility is required
  • Past experience: acceptance of multiple evidence types (contracts, invoices, client certificates, third-party notes)
  • Certificates: failure to upload required documents may lead to bid rejection
  • Payment terms: not disclosed; bidders should monitor supplier terms after award; ensure compliance with standard government payment practices

Key Specifications

  • Service category: Videography and Photography Services

  • Scope: Event coverage, group photo with print

  • Location constraint: Gurgaon, Haryana

  • Delivery footprint: local service office within the state

  • Support: dedicated toll-free service line for after-sales support

  • Documentation: upload all required certificates and past experience documents

Terms & Conditions

  • 25% variation in contract quantity/duration allowed at contract issue

  • MSME purchase preference applicable; must be service provider

  • Local Haryana office required with documentary evidence

  • Dedicated toll-free service line must be provided

  • Past experience documents acceptable in multiple formats

Important Clauses

Payment Terms

Not specified in the data; bidders should await award terms and comply with standard government payment practices.

Delivery Schedule

On-site event coverage with delivery of prints for group photos as requested; schedule to be provided in contract.

Penalties/Liquidated Damages

Not specified in the data; typical government tenders include LD for non-performance or delays; confirm in final contract.

Bidder Eligibility

  • Must be the service provider for videography/photography services

  • Office located within Haryana state with verifiable address

  • Demonstrated past experience in similar event coverage or photography services

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Required Documents

1

GST registration certificate

2

PAN card

3

Past experience proofs (contract copies, invoices, client certificates, execution notes)

4

Financial statements or solvency proof per bidder policy

5

OEM authorizations or service-provider certifications if applicable

6

Proof of local Haryana office and contact details

7

Any other certificates listed in terms and conditions

Frequently Asked Questions

Key insights about HARYANA tender market

How to bid for videography services tender in Gurgaon Haryana 2025

Bidders must submit GST, PAN, past experience proofs, and financials along with service provider certifications. Ensure a Haryana office is listed and a dedicated toll-free support line. The tender allows up to 25% variation and provides MSE purchase preference if conditions are met. Prepare client contracts and invoices as proof of experience.

What documents are required for FCI videography bid in Haryana

Submit GST registration, PAN, past experience documents (contracts, invoices, client certificates), financial statements, service-provider certifications, and proof of Haryana office. Ensure all certificates are uploaded as specified to avoid bid rejection and align with MSE preference criteria.

What are the key technical requirements for FCI videography tender

The scope includes Event Coverage and Group Photo with print in Gurgaon. Provide evidence of prior events, on-site photography capability, and ability to deliver prints. A local Haryana service office and toll-free support line are mandatory; ensure readiness to cover the event schedule.

When is the variation allowed in contract quantity for this tender

Contract quantity or duration can be increased or decreased by up to 25% at the time of issue of the contract, and once issued, changes remain capped at 25%. Bidders must accept revised quantities or durations if invoked.

What is the purchase preference policy for MSEs in this bid

MSEs may receive purchase preference under the Public Procurement Policy; the bidder must be the service provider. If L-1 is non-MSE, an MSE with price within L-1 + 15% can match the bid and secure up to 100% of the contract value.

What is required for service support in this Haryana videography tender

Provide a dedicated toll-free support line and confirm an on-ground Haryana-based service office. This ensures timely service delivery and post-event support, aligning with the buyer's terms for ongoing assistance and issue resolution during the contract period.

What past experience documents are acceptable for eligibility

Acceptable proofs include contract copies with invoices, client execution certificates, or third-party inspection notes. These documents should demonstrate successful delivery of similar videography/photography services and relevant contract values to satisfy experience criteria.

How will payments be processed after bid award

Payment terms are not disclosed in the data; bidders should anticipate standard government practice, typically tied to milestones or delivery acceptance. Ensure invoicing aligns with event deliverables and contract terms once awarded.