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Indian Army Tawang Arunachal Pradesh File/Folder & Stationery Tender 2026 IS 1848 Part 1 Compliant

Bid Publish Date

30-Jun-2026, 7:39 pm

Bid End Date

03-Jul-2026, 11:00 am

Location

TAWANG , ARUNACHAL PRADESH
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Progress

Issue30-Jun-2026, 7:39 pm
AwardPending
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Quantity

2540

Category

Bond Paper (V3) Conforming to IS 1848 (Part 1)

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: explicit OEM authorizations may be required for stationery categories
  • • Technical standards: IS 1848 (Part 1) compliance for inner paper; conformance to GSM and grammage specifications
  • • Delivery clauses: 25% quantity variation rights; extended delivery time formula with minimum 30 days
  • • Service capability: mandatory Functional Service Centre in each consignee state or on-site warranty; 30-day center establishment timeline
  • • Inspection regime: pre-dispatch and post-receipt inspections; advance sample approval requirement within 5 days
  • • Documentation: GST, PAN, experience certificates, financials, EMD documents, OEM authorizations, and technical bid documents
  • • Penalties: Liquidated damages and termination risk if samples or specifications deviate from contract

Tender Overview

The Indian Army, Department of Military Affairs, seeks procurement of office stationery including File/Folder (binding), Registers, Markers and Highlighters, Writing Pens, Self Adhesive Flags, Bond Paper conforming to IS 1848 (Part 1), Sticky Notes, and Correction Fluid Pen for delivery at Tawang, Arunachal Pradesh 790104. Scope covers IS 1848 (Part 1) inner paper specification, grammage, and binding requirements with specified dimensions and color options. Estimated value and EMD are not disclosed. Key differentiators include ISI/IS 1848 compliance and format-specific pocket, page count, and cover design constraints. Bidders should prepare for a competitive, specification-driven supply with potential quantity variance under contract option clauses.

Technical Specifications & Requirements

  • Product categories: File/Folder with binding, Register, Self Adhesive Flags, Sticky Notes, Correction Fluid Pen, Writing Pens, Markers and Highlighters, Bond Paper conforming to IS 1848 (Part 1)
  • Inner paper per IS 1848 (Part 1); minimum / target Grammage and cover board GSM specified
  • File/Folder: binding mechanism, material, size compatibility, number of pockets, color, cover design
  • Register: inner paper, number of pages (excluding cover), binding, minimum length and width in mm
  • Flags and Sticky Notes: dimensions, number of colors per pad, total flags per color, paper size and GSM
  • General/Generic categories include tip size, ink color and product type constraints
  • Standards: IS 1848 (Part 1) conformity for inner paper and cover materials; material of flags and paper GSM
  • Packaging and labeling requirements and sample approval process prior to bulk manufacturing

Terms, Conditions & Eligibility

  • EMD: amount not disclosed in tender terms; bidders must note applicability per ATC
  • Delivery: option clauses allow up to 25% quantity variation; delivery period computations linked to original delivery period with minimum 30 days
  • Service & Support: functional Service Centre required in each consignee state; establishment within 30 days if not pre-existing; payment contingent on documentary proof of service capability
  • Inspection: pre-dispatch and post-receipt inspection as specified; advance sample approval within 5 days; potential deviations require resubmission or termination if non-conforming
  • Documentation: ensure OEM authorizations, GST, PAN, experience certificates, financial statements, EMD submission, and technical compliance documents
  • Penalties/LD: LD terms governed by contract; option-driven delivery extensions possible with no LD during buyer-approved delays

Key Specifications

  • IS 1848 (Part 1) inner paper specification

  • Minimum register length and width in millimeters

  • Grammage of paper (GSM) and cover board GSM

  • Binding type for File/Folder and number of pockets

  • Dimensional tolerances for flags: dimensions in mm and color count

Terms & Conditions

  • Option to increase/decrease quantity up to 25% at contract time

  • Must establish service centers within 30 days of award in each state

  • Advance sample approval required within 5 days post-award; bulk supply per approved sample

Important Clauses

Payment Terms

Payment will be released after delivery and inspection per contract; EMD/ security deposits must be submitted as per ATC, with terms to be confirmed in order bill.

Delivery Schedule

Delivery timeline adjustable by option clause; extended duration formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

Penalties/Liquidated Damages

LD provisions apply for non-conformance; contract allows termination for major deviations after notice and modification requests.

Bidder Eligibility

  • Manufacturer or authorized supplier of stationery with ISO/IS standards exposure

  • Evidence of experience in supplying IS 1848 compliant paper products

  • Demonstrable service center network or ability to establish within 30 days

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

File/Folder (V3) (Q4) , Register (V2) (Q4) , Markers and Highlighters (Q4) , Writing Pens (Q4) , Self Adhesive Flags (V3) (Q4) , Bond Paper (V3) Conforming to IS 1848 (Part 1) (Q3) , Sticky Notes (V2) (Q4) , Correction Fluid Pen(V3) (Q4)

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN ARMY

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Documents 15

GeM-Bidding-9540432.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Other Documents

OTHER

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

CATALOG-Specification-5

CATALOG Specification

CATALOG-Specification-6

CATALOG Specification

CATALOG-Specification-7

CATALOG Specification

CATALOG-Specification-8

CATALOG Specification

CATALOG-Specification-9

CATALOG Specification

CATALOG-Specification-10

CATALOG Specification

CATALOG-Specification-11

CATALOG Specification

CATALOG-Specification-12

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 12 Items

Item #1 Details

View Catalog
Category Specification Requirement
GENERAL File/Folder type with binding mechanism File Cover, L File Folder, 2D Ring Binder File, 4D Ring Binder File, Office File Board, Cobra Spring File, Stick File/Slide Blinder File, Lever Arch Box File/Index File, Expanding Folder, Display File/Portfolio file, Clear bag folder
GENERAL Material of File/Folder Cardboard / Duplex Board, Mill Board, Leather foam, Jute, Rexine, Plastic, Paper board, Khadi Paper / Handmade Rag Paper, Bamboo paper board
GENERAL File/Folder Size Compatibility 21 cm x 29.7 cm (A4)
GENERAL Cover Design Plain, Printed
GENERAL Number of pockets in a File/Folder 1, 2, 13, 20, 24, 30, 40, NA (In case of No pockets)
GENERAL Color of File/Folder Green, Black, White, Yellow, Blue, Pink, Orange, Red, Brown, Khaki

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar stationery supply contracts

4

Financial statements (audited if available)

5

EMD/Security deposit proof

6

Technical bid documents showing IS 1848 (Part 1) compliance

7

OEM authorization letters (where applicable)

8

Proof of functional/established service centers in required states

Frequently Asked Questions

Key insights about ARUNACHAL PRADESH tender market

How to bid for IS 1848 Part 1 compliant stationery tender in Arunachal Pradesh?

Bidders must submit GST, PAN, experience certificates, financials, EMD, and technical bid documents showing IS 1848 Part 1 compliance; ensure OEM authorization if applicable; provide samples for advance approval within 5 days of award and establish service centers within 30 days.

What documents are required for Indian Army stationery procurement in Tawang?

Submit GST certificate, PAN, experience certificates for similar contracts, financial statements, EMD proof, technical compliance documentation for IS 1848, OEM authorizations where applicable, and proof of service centers in required states.

What are the IS 1848 compliance requirements for inner paper?

Inner paper must conform to IS 1848 (Part 1) with specified grammage, paper size, and binding compatibility; ensure minimum length/width as per tender and maintain required GSM ratings for cover board.

When is advance sample submission deadline for this tender?

Advance samples must be submitted within 5 days of contract award; buyer will approve or request modifications within 10 days; non-conforming samples may lead to bulk supply delays or contract termination.

What delivery flexibility is allowed in this stationery tender?

The purchaser may increase quantity up to 25% at contract time and again up to 25% during currency; delivery time scales with the formula, with a minimum extension of 30 days.

What is required for service centers in bidder eligibility?

Bidders must have a functional service center in each consignee’s state; if not existing, establish one within 30 days post-award; payment conditioned on service capability documentation.

What are the key penalties for non-conformance in this tender?

Penalties include liquidated damages for deviations from contract specs; potential contract termination if major deviations are found after approval notices; ensure samples and approvals are strictly adhered to.

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