Patan District Panchayat LED Luminaire Tender Gujarat IS 10322 V3 2026
Progress
Key Highlights
- • IS 10322 (Part 5/Section 3) V3 compliant LED luminaire requirement
- • Option clause allowing 25% quantity increase/decrease with proportional delivery implications
- • Supply, Installation, Testing and Commissioning scope emphasized
- • OEM turnover criteria and three-year average turnover requirement
- • Functional Service Centre availability in each consignee state for carry-in warranty
- • Delivery schedule tied to last date of original order with extended-time calculation
- • No BOQ items listed; procurement breadth hinges on IS 10322 luminaire specs
- • Turnover evidence via audited balance sheets or CA/Cost Accountant certificates
Tender Overview
The Patan District Panchayat in Gujarat invites bids for LED luminaire supply conforming to IS 10322 (Part 5, Section 3) with V3 specification. The procurement covers Supply, Installation, Testing and Commissioning of LED street and road luminaires in Patan city area under Panchayats and Rural Housing Department. The tender indicates quantity flexibility up to 25% and a combined scope across supply, installation and post-installation testing, with delivery timelines linked to the original order. The bid emphasizes financial turnover, OEM turnover, and local service capability as evaluation pillars, reflecting a technically compliant, service-enabled procurement process. Unique aspects include option-based quantity adjustments and a requirement for a functional service center within the state of each consignee location for carry-in warranty scenarios.
- Organization: Patan District Panchayat
- Product category: LED luminaire for road and street lighting (IS 10322 compliant)
- Location: Patan, Gujarat 384110
- Estimated value/EMD: Not disclosed; turnover-based eligibility applies
- Key differentiator: IS 10322 (Part 5/Section 3) V3 compliance; supply, installation, testing and commissioning included
- Delivery considerations: Option to increase quantity up to 25% with pro-rated delivery time; minimum 30 days extension rule applied
Technical Specifications & Requirements
- Scope: Supply, Installation, Testing and Commissioning of LED luminaires for road/street lighting; on-site/ carry-in warranty terms described via service-center requirement in-state
- Standards/Compliance: IS 10322 (Part 5/Section 3) V3 certification target for all luminaires
- Category details: LED luminaire suitable for outdoor street lighting with IS 10322 alignment; exact lumen output, IP rating, CCT and lumen maintenance not provided in tender data but expected per IS 10322 family
- Quality assurances: OEM turnover criteria and minimum average annual financial turnover criteria to be fulfilled (three-year window ending 31st March preceding financial year)
- Serviceability: Functional service centers required in every consignee state for carry-in warranty; on-site warranty implied for some product scenarios
Terms, Conditions & Eligibility
- EMD/financials: Turnover criteria require audited balance sheets or CA/CFA certificate demonstrating three-year average turnover; OEM turnover thresholds apply; bidders must upload with bid
- Delivery/option clause: Quantity may increase up to 25% during contract at contracted rates; delivery period recalculated as per formula with minimum 30 days
- Turnover evidence: Separate OEM turnover criterion; bunch bids must meet OEM highest bid value criterion; documentation to accompany bid
- Service requirement: Availability of service centers in the state of each consignee location for carry-in warranty; not applicable for on-site warranty products
- Documentation: Bid submission must include GST, PAN, turnover certificates, EMD documents, OEM authorizations, and technical compliance certificates as applicable
- Payment terms: Not explicitly stated in tender text; expected to align with standard government practice (milestones post-acceptance and testing)
- Contract scope: Bid price to include Supply Installation Testing and Commissioning of Goods; post-installation support implied via service-center clause
Key Specifications
-
LED luminaire for road lighting
-
IS 10322 (Part 5/Section 3) V3 compliant
-
Supply, Installation, Testing and Commissioning included
-
25% quantity flex with pro-rated delivery time
-
Functional service centers required in state of each consignee location
Terms & Conditions
-
EMD and turnover-based eligibility required with audited financials
-
Delivery extension rules under option clause with minimum 30 days
-
Service-center presence in each consignee state for carry-in warranty
Important Clauses
Payment Terms
No explicit payment terms stated; bidders should expect standard government terms and milestones post-acceptance and testing
Delivery Schedule
Delivery period commences from the last date of original delivery order; extended time calculated as (Increased quantity ÷ Original quantity) × Original delivery period with minimum 30 days
Penalties/Liquidated Damages
Not explicitly specified in provided terms; typical governance would apply LDs for delay per contract norms
Bidder Eligibility
-
Minimum three-year average annual turnover as per last three financial years
-
OEM turnover criteria met for primary product category
-
Functional service centers in the state of each consignee location for carry-in warranty
Tender Data
Bid Details
Quantity
78
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
3
OEM Avg. Turnover
6
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
LED Luminaire For Road And Street Lights Conforming To IS 10322 (Part 5/Section 3) (V3) (Q2)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Patan
Delivery Pincodes
384225
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Thakor Jamnaben | 384225,JHILIYA GRAM PANCHAYAT TA CHANASMA DIST PATAN | Patan | Gujarat | 384225 | 78 | 45 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 3
GeM-Bidding-10016277.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
Corrigendum Updates
1 Update Update
Extended Deadline
23-Oct-2026, 3:30 pm
Opening Date
24-Oct-2026, 3:30 pm
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Audited financial statements or CA/Cost Accountant turnover certificate for last 3 years
OEM authorization letter (if bidding on behalf of OEM)
Technical bid documents and compliance certificates related to IS 10322
Experience certificates for similar LED luminaire projects
Proof of functional service centers in the state of each consignee location
Any other bid-specific documents requested in terms and conditions
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid on LED luminaire tender in Patan Gujarat 2026?
Bidders must submit GST, PAN, turnover certificates for the last three years, OEM authorizations, and IS 10322 compliance documents. Include audited financials and proof of service centers in Gujarat. The bid should cover Supply, Installation, Testing and Commissioning, with 25% quantity option and delivery terms as specified.
What documents are required for Patan LED tender submission?
Required documents include GST registration, PAN, three-year turnover certificates or audited balance sheets, OEM authorization, IS 10322 compliance certificates, experience certificates for similar luminaires, and proof of service centers in the state for carry-in warranty where applicable.
What are the IS 10322 requirements for LED luminaires?
Bidders must ensure LED luminaires conform to IS 10322 (Part 5/Section 3) in V3 specification. Documentation should demonstrate compliance with this standard, including electrical, photometric, and environmental criteria applicable to outdoor road lighting.
What is the delivery extension policy for quantity variation?
The purchaser may increase quantity by up to 25% at contracted rates; delivery period is recalculated as (increased quantity/original quantity) × original delivery period with a minimum 30-day extension, and may extend to original delivery period.
What are the OEM turnover criteria for this LED tender?
OEM turnover must meet the minimum average annual turnover in the last three financial years. If the OEM is under 3 years old, turnover is calculated on completed financial years after incorporation. Documentation from audited statements or CA certificates is required.
Are service centers required in Gujarat for carry-in warranty?
Yes. Bidders must have functional service centers in the state for each consignee location when carry-in warranty applies. If the product is on-site warranty, this requirement may not apply.
What is the scope of supply for this LED tender?
Scope includes Supply, Installation, Testing and Commissioning of LED luminaires for road lighting. The bid price must cover all cost components, including any installation and commissioning activities as part of the turnkey solution.
What if the tender specifies no BOQ items?
Even without a BOQ, bidders must provide detailed technical specifications, compliance with IS 10322, and a complete cost proposal covering supply, installation, testing and commissioning, plus any ancillary services and warranty considerations.