Indian Air Force Toner Cartridges Consumables Tender 2026 Delhi-IS 550 Compliant Supplies 2026
Progress
Key Highlights
- • OEM certification requirement for installation, commissioning and training
- • 25% quantity flexiness at purchase and during contract currency
- • Data Sheet mandatory; product parameters cross-checked with specifications
- • Non-disclosure agreement mandatory; vendor code setup required
- • No BOQ items; category focuses on toner/ink cartridges and consumables
- • GST handling to be borne by bidder; GST reimbursement limited by actuals or quoted rate
Tender Overview
Organization: Indian Air Force, Department of Military Affairs. Procuring Toner Cartridges / Ink Cartridges / Printer Consumables (Q2) with no BOQ items listed. No explicit start/end dates or estimated value provided. Location field appears blank; emphasis on non-obsolescence and OEM lifecycle guarantees. Unique features include an Option Clause allowing ±25% quantity adjustments at contract award and during currency, with delivery timing tied to last delivery order date and a minimum 30-day increment. Mandatory data sheet upload and OEM certification alignment are stressed. A NDA and vendor‑code prerequisites are explicit, ensuring supplier confidentiality and governance. The tender emphasizes OEM/Certified resources for installation, commissioning, training, and handover.
Technical Specifications & Requirements
- No technical specifications are published in the BOQ or product list. The bid requires submission of a detailed Data Sheet for offered consumables to ensure parameter verification against specifications.
- Submissions must include: PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank.
- Bidders must be not in liquidation or similar proceedings and must quote only products with at least 1 year residual market life (not end-of-life).
- Installation/commissioning must be performed by OEM or OEM-certified resource or OEM-authorized reseller.
- A Non-Disclosure Declaration is required.
Terms, Conditions & Eligibility
- EMD/Financial Requirements: Not explicitly specified in the provided data; bidders must ensure compliance with standard government procurement norms.
- Warranty & Penalties: Not detailed here; the option clause permits quantity and delivery adjustments up to 25% with delivery period recalculations per the formula provided.
- Delivery & Payment: Delivery timelines tied to original/extended orders; no exact payment terms published.
- Documentation: Include GST/PAN, EFT mandate, cancelled cheque, NDA, Data Sheet, and vendor code documents.
- Obsolescence Clause: Suppliers must avoid obsolete items and ensure 1-year residual market life for offered products.
Key Specifications
-
Product/service: Toner Cartridges / Ink Cartridges / Printer Consumables
-
No BOQ items provided; focus on ensuring non-obsolescence and 1-year market life
-
Data Sheet submission required for product verification
-
Installation/commissioning by OEM/OEM-certified resource or authorized reseller
-
NDA and vendor code documents mandatory
-
Delivery/quantity flex: ±25% as per option clause
Terms & Conditions
-
EMD and financial standing must comply with standard procurement norms (no explicit amount provided)
-
Delivery terms allow 25% quantity variation with calculation rules
-
Data Sheet, NDA, GST/PAN/EFT docs are mandatory for bid submission
Important Clauses
Payment Terms
GST reimbursement as actuals or at quoted rate, whichever is lower, up to the quoted GST percentage
Delivery Schedule
Delivery period to commence from last date of original delivery order; extended period applies if option clause is exercised
Penalties/Liquidated Damages
Minimum 30-day increment rule for extra delivery time; penalties not explicitly stated in data
Bidder Eligibility
-
Not under liquidation, court receivership, or bankruptcy
-
Offers not end-of-life within 1 year residual market life
-
OEM/OEM-certified resource or OEM-authorized reseller for installation and training
Tender Data
Bid Details
Quantity
54
Category
Toner Cartridges / Ink Cartridges / Consumables for Printers
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
15
OEM Avg. Turnover
7
Past Performance
40 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Bidar
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Bidar | Bidar | - | - | 6 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9929168.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
29-Oct-2026, 4:30 am
Opening Date
30-Oct-2026, 4:30 am
Categories
2
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Required Documents
PAN Card copy
GSTIN copy
Cancelled Cheque copy
EFT Mandate certified by Bank
Product Data Sheet for offered consumables
Non-Disclosure Declaration (bidder letterhead)
OEM authorisation or OEM-certified reseller details
Vendor code creation documents
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid for the printer consumables tender in Delhi with IAF 2026.
Bidders must ensure non-liquidation status, submit a Data Sheet for offered cartridges, and provide PAN, GSTIN, cancelled cheque, and bank EFT mandate. OEM certification or authorized reseller status is required for on-site installation and training. The bid includes a 25% option quantity clause and needs NDA compliance.
What documents are required for IAF printer consumables bid 2026?
Required documents include PAN, GSTIN, Cancelled Cheque, EFT Mandate, OEM authorization or reseller certification, NDA on bidder letterhead, and the Data Sheet for offered toner/ink cartridges. Vendor code creation documents must accompany the bid.
What are the technical specifications for toner cartridges tender IAF 2026?
There are no published itemized specs; bidders must supply a Data Sheet for offered consumables and ensure items are not end-of-life with at least 1 year residual market life. OEM-certified installation and training are mandatory.
What is the delivery clause for quantity variation in IAF tender?
The purchaser may increase or decrease quantity up to 25% at contract placement or during currency. Delivery timing recalculates from the last date of the original or extended delivery order, with a minimum 30-day additional period.
How does GST reimbursement work for IAF printer consumables tender?
GST will be reimbursed based on actuals or the applicable rate, whichever is lower, capped by the quoted GST percentage. Bidders must consider GST applicability themselves during quotation.
What are the eligibility criteria for IAF printer consumables procurement 2026?
Bidders must avoid liquidation actions, ensure products have at least 1 year residual market life, and provide OEM/OEM-certified installation and training capability. Data Sheet alignment and NDA compliance are mandatory.
What submission formats are required for the Data Sheet in the IAF bid?
Data Sheets must align with offered toner/ink cartridge specifications, include model numbers, capacity, compatibility, and warranty terms. Mismatched technical parameters may lead to bid rejection.
What is the role of NDA in the IAF printer consumables bid 2026?
An NDA on bidder letterhead is mandatory, prohibiting disclosure of contract details, specifications, samples, or plans to third parties during and after the contract. Violations may trigger legal action.