Scanning and Digitisation Service (Version 2) - 300; A4 and legal
Central Board Of Excise And Customs (cbec)
Posted:
20 December 2024
Closed:
1 January 2025
GEM
Tender Overview
The opportunity is issued by Dpiit Admin under the Department For Promotion Of Industry & Internal Trade for a Scanning and Digitisation Service (Version 2) – 300; A4 and legal category. Estimated value is ₹120,000.00 with work located at the Office of the Deputy Salt Commissioner, Exchange Building, Ballard Estate, Fort, Mumbai, 400001. Key scope includes OCR-enabled scanning, on-site work from the Buyer’s desktop systems, and scanner ownership by the seller. Deliverables include metadata fields, indexed data, and final data on hard disks supplied by the service provider. Original documents must be returned in their original condition, with strict data confidentiality and on-site coordination from a vendor located near the consignee.
Technical Specifications & Requirements
- Service type: Scanning, indexing, and digitization of documents at Mumbai site only
- Processing: OCR-enabled scanning with high image quality; text-searchable outputs
- Equipment: Scanner to be supplied by the Seller; scanning performed from Buyer’s desktops
- Data handling: Creation of metadata fields as per Buyer requirements; accurate indexing and verification
- Deliverables: Final data on Hard Disk(s); original papers returned intact
- Security: Data confidentiality and secure handling throughout the digitization process
- Timeline/location: Work performed at Office of the Deputy Salt Commissioner, Ballard Estate, Mumbai 400001; on-site coordination required
- Quality control: Verification for completeness, clarity, and correctness prior to submission
- Support: Seller-provided on-site coordination near consignee address for timely execution
Terms, Conditions & Eligibility
- Option Clause: Contract quantity or duration can be adjusted up to 25% at contract issue and post-issuance
- Excess settlement: Service providers may claim additional charges up to a specified percentage of item-level value; must declare applicability with mandatory supporting documents
- Site obligation: All work must be conducted at the designated Mumbai site; no off-site document handling
- Deliverables format: OCR-enabled, searchable files with proper metadata and indexing
- Delivery & support: Near consignee location for timely support; ensure data security throughout
- Confidentiality: Strong data protection during digitization process
- Acceptance: Final verified data delivered on hard disks supplied by supplier; originals returned in original condition
