Invitation to Bid - Chilly Powder,Mustard Seed,Garlic,Tamarind,Coriander Seed,Black Pepper,Cardamom Large,Cumin Seed,Cl in LEH, JAMMU & KASHMIR

Q1: How to participate in the Ministry of Defence spice tender for Chilly Powder and Mustard Seed in 2025?
To participate in this tender, suppliers must be OEMs or authorized manufacturers of specified spices. First, register on the GeM portal and ensure your profile is validated with relevant documents like Udyam Registration and OEM authorization certificates. Review the detailed technical specifications and prepare the required experience and past performance documents, demonstrating supply of similar products to government entities. The bid process involves submitting comprehensive technical and financial proposals before the deadline. Pay close attention to the delivery schedule, which is within 45 days of contract award. Make sure your bid aligns with IS standards and BOQ requirements, as evaluation will be based on total bid value, quality compliance, and experience. For professional assistance in GeM registration, visit https://tenderai.in/services/gem-profile-registration. Successful bidders will be shortlisted based on their ability to meet technical specifications, ensure timely delivery, and provide quality assurance.

Q2: What are the eligibility criteria for MSMEs to participate in the Indian Army condiment procurement tender?
MSMEs must possess valid Udyam Registration and OEM authorization for the offered products. They should demonstrate past supply experience by providing relevant contracts showing delivery of similar spices to government organizations within the last three years. MSMEs benefit from purchase preferences, allowing them to bid directly for a portion (up to 25%) of the total tender quantity if their bid is competitive (within 15% of the lowest bid). The registration should be validated online on the GeM portal, and the submitted documents must prove eligibility. MSMEs should also comply with Indian Standards (IS) specifications for the products. Ensuring all credentials are complete and correctly uploaded enhances the chances of winning the contract. For guidance on registration and documentation, visit https://tenderai.in/services/gem-profile-registration.

Q3: What technical specifications are required for supply of high-quality Chilly Powder to the Indian Army?
The tender specifies that the Chilly Powder must conform to IS 2322, which covers quality, purity, and standardization norms for chili powders. The product should be sourced from reputed ODOP (One District One Product) regions like Guntur, ensuring authenticity and quality. Suppliers must provide certificates verifying the chili's origin, processing standards, and compliance with Indian standards. The BOQ details specify packing, weight, and quality control measures. Suppliers should submit samples certifying their chili powder meets the stipulated IS standards and is free from adulteration. Adherence to these specifications ensures eligibility for the bid and successful contract fulfillment. For detailed specifications, download the official Technical Specification document linked in the tender.

Q4: How can small-scale spice producers benefit from the government spice procurement tenders like this?
Small-scale producers with a valid Udyam Registration can avail purchase preferences under government procurement policies. They must produce OEM or manufacturing certification, demonstrating their capability to supply the required quantities within the stipulated delivery timelines. The government emphasizes quality, standardization, and timely delivery, offering MSMEs a significant growth avenue. If their bid is within 15% of the lowest bid, they can win up to 25% of the total supply quantity. Producer should also ensure compliance with Indian standards (IS) for spices. Utilizing the GeM portal for registration enhances visibility and access to government tenders. For professional support, visit https://tenderai.in/services/gem-profile-registration.

Q5: What documents are mandatory for bidders intending to supply garlic and tamarind for the 2025 government procurement?
Bidders must upload supporting documents including OEM or manufacturer authorization certificates, past performance records demonstrating supply of similar products to government entities, Udyam Registration certificates, and technical compliance certificates aligned with IS standards. Experience proof should include contracts or purchase orders specifying quantities and delivery dates. Any bidders seeking exemption from experience or turnover criteria must upload supporting justification documents for review. Additionally, suppliers should provide quality assurance certificates indicating the garlic's or tamarind's origin, processing standards, and purity. Missing essential documents can lead to disqualification. For guidance on document preparation and submission, visit https://tenderai.in/services/gem-profile-registration.

Q6: How to ensure timely delivery of spices to Leh, Ladakh, as specified in the 2025 tender?
Suppliers must plan logistics considering the 45-day delivery window post-contract signing. It is advisable to coordinate with local transportation agencies experienced in handling perishable and sensitive items in challenging terrains. Proper packaging as per IS standards is crucial to prevent spoilage. Suppliers should also factor in weather conditions, access routes, and customs if applicable, to avoid delays. Maintaining communication with designated consignee officers, as specified in the tender, will facilitate smooth coordination. Utilizing reliable logistics partners and tracking systems helps ensure timely arrivals. Tender conditions recommend early planning and contingency arrangements to meet the delivery deadlines efficiently.

Q7: Are there any restrictions on participation for non-Indian manufacturers in this government tender?
Yes, participation is restricted to Indian manufacturers and OEM-certified suppliers meeting the stipulated standards. Resellers or traders who do not produce or OEM-manufacture the offered spices are not eligible for purchase preference under the MSME policy. All qualifying bidders must possess valid Udyam Registration, OEM authorization certificates, and necessary compliance certificates. The government emphasizes indigenous manufacturing and local sourcing to promote "Make in India" initiatives. Suppliers from outside India are not eligible unless explicitly excused or involved through special government schemes, which are not indicated in this tender. For eligibility guidance and registration support, visit https://tenderai.in/services/gem-profile-registration.

Q8: What is the process for bid evaluation and awarding in this spice procurement tender?
Bid evaluation is based on total bid value, quality compliance with IS standards, past performance, and delivery capability. The process involves technical scrutiny, document verification (OEM, experience, standards), and price bid analysis. The evaluation values total bid price, with preference given to bid submissions meeting all technical specifications and delivery schedules. The bid with the lowest compliant price may be awarded the contract, but MSMEs quoting within 15% of the lowest bid will have an opportunity to match the price and secure up to 25% of the order via price band preference. The process ensures transparent selection, encouraging quality and timely delivery. For detailed procedures, consult the official tender document and the GeM portal guidelines.

Q9: How to ensure compliance with Indian Standards (IS) for spices like turmeric and cardamom?
Manufacturers and suppliers must source raw materials from certified ODOP regions or trusted suppliers adhering to IS standards. They should obtain and submit certificates confirming compliance with IS 2443 (for coriander), IS 546 (for mustard oil), IS 13446 (for cardamom), and IS 15683 (for turmeric). Proper quality control, hygiene, and packaging are mandatory to meet specifications. Regular testing in certified laboratories and maintaining documentation will substantiate compliance during evaluation. Suppliers should also ensure their manufacturing processes follow safety standards and produce adulteration-free products. Download the respective IS standards and guidelines to align all documentation.

Q10: What are the benefits of registering on the GeM portal for spice suppliers interested in government tenders?
Registering on the GeM portal provides direct access to government procurement opportunities, including this tender by the Indian Army. A validated profile, OEM certification, and compliance documentation enhance credibility and improve chances of bid success. The portal streamlines the bidding process, simplifies document submission, and ensures transparency. GeM also offers purchase preferences for MSMEs, making it easier for small suppliers to participate competitively. Additionally, professional profile management through TendeAI can help optimize registration and improve visibility in government tenders. For an easy start with GeM registration, visit https://tenderai.in/services/gem-profile-registration.

Q11: How to verify if my product qualifies under the specified spice standards for this tender?
Ensure your products conform to the technical specifications detailed in the official tender documents, available via the provided links. This includes verifying that chili powder meets IS 2322, turmeric adheres to IS 15683, and other spices conform to respective IS standards such as IS 18161 for mustard seed. Perform quality tests in certified laboratories and obtain certification reports confirming compliance. Proper packaging and origin documentation from ODOP regions add credibility. It is recommended to consult the technical specification documents and standards, and consider third-party testing if necessary. Final approval of product qualification is based on submission of these certificates during bid evaluation.

Q12: Where can I find detailed technical specifications and BOQ documents for this spice tender?
The detailed technical specifications and BOQ (Bill of Quantities) documents are available through the official GeM portal links provided in the tender notice. These documents include standards, processing requirements, packaging norms, and consignee details. Make sure to download and review these documents thoroughly to ensure compliance before preparing your bid. Proper understanding of the specifications is critical to avoid disqualification due to non-conformance. For professional guidance on document review and bid preparation, visit https://tenderai.in/company-insights.

Note: Always review the original official tender documents for complete and accurate information. This summary aims to provide clarity on participation and process but does not substitute the details provided in the official tender PDF.