Navodaya Vidyalaya Samiti Power Extension & Tablet Equipment Tender Surat Gujarat 2026 ISI/ISO Compliant
Progress
Key Highlights
- • Flexible quantity option up to 25% during and after contract formation
- • Scope encompasses SITC for power extension, adaptors, wires, tablets, META Quest licenses and digital content
- • OEM turnover criteria required; highest bid category OEM must meet turnover thresholds in case of bunch bids
- • Functional Service Centre in each consignee state required for carry-in warranty
- • Delivery timelines tied to last delivery order date; extended time governed by option clause formulas
- • No explicit EMD amount provided; bidders should prepare standard bid security per tender rules
- • Integration of hardware and software licenses within a single procurement package
- • Location-specific procurement: Surat, Gujarat
Tender Overview
The tender is issued by Navodaya Vidyalaya Samiti, under the Department Of School Education And Literacy, for the procurement package that includes Power Extension components, Adaptors, Wires, Tablet devices (Samsung tablets), META Quest licenses, digital content, and related peripherals. The estimated contract value is ₹280,000.00, covering Supply, Installation, Testing and Commissioning (SITC) of the listed goods. The procurement location is Surat, Gujarat 394101. The bid emphasizes flexible quantity handling via an option clause up to 25% additional quantity and extended delivery time calculations. The scope integrates after-sales support by ensuring OEM turnover criteria and service centre availability in the consignee state. Unique aspects include a blend of hardware, software licenses, and digital content within a single SITC contract, with emphasis on regulatory compliance and warranty considerations.
Technical Specifications & Requirements
- No explicit product specifications are listed in the tender text; however, the package includes power extension items, adaptors, wiring, stand, digital devices (Samsung tablets), and META Quest licenses. The BOQ lists 10 total items but provides no quantities or unit codes. Demand signals a combined hardware and software rollout, suggesting need for SITC capabilities and cohesive integration. Key constraints include an EMD not disclosed and a requirement for OEM turnover compliance with the bidder and OEM, plus a functional service centre in the consignee state for carry-in warranties or on-site warranty terms. Proposals should demonstrate ability to deliver hardware with appropriate licenses and associated installation support.
Terms, Conditions & Eligibility
- Option Clause: Purchaser may modify quantity by up to 25% during or after contract formation, with corresponding delivery adjustments.
- Scope: bid price must cover Supply, Installation, Testing and Commissioning of all listed goods.
- Turnover Criteria: Bidder and OEM must meet minimum average annual turnover for the last three financial years; evidence via audited balance sheets or CA/CMA certificate must be uploaded.
- Service Centre Availability: Functional service centre in the state of each consignee location for carry-in warranty; not required for on-site warranty goods.
- EMD/Financials: EMD amount not specified in the data; bidders must prepare to submit standard bid security as per terms; financial/turnover documentation required.
- Delivery Timeline: Delivery period aligned with the original order and any extended period as per option clause; minimum 30 days for added time computations.
Key Specifications
-
Product/service names: Power extension components, adaptors, wires, stand, Samsung tablets, META Quest licenses, digital content
-
Quantities: 10 BOQ items with unspecified quantities
-
Estimated value: ₹280,000.00
-
Turnover: minimum average annual turnover as per bid document (not disclosed)
-
Standards/certifications: not specified in tender; bidders must cite applicable standards
-
Delivery/installation: SITC scope; delivery schedule governed by option clause
-
Warranty: carry-in or on-site depending on goods; service centre requirement in Gujarat
Terms & Conditions
-
Delivery quantity adjustments allowed up to 25% with extended timing rules
-
SITC of all listed goods including hardware and software licenses
-
Turnover and OEM turnover criteria with documentary evidence required
Important Clauses
Payment Terms
Payment terms not explicitly stated; bidders should expect standard government tender terms with submission of invoices post SITC acceptance
Delivery Schedule
Delivery starts from last date of original delivery order; extended delivery time formula applies with minimum 30 days
Penalties/Liquidated Damages
Penalties/LD terms not disclosed; bidders should infer from standard supply contracts and seek clarity during bid finalization
Bidder Eligibility
-
Three-year turnover evidence for bidder and OEM from last three financial years
-
Functional service centre presence in Gujarat for carry-in warranty
-
Capability to deliver SITC of hardware and software licenses
Tender Data
Bid Details
Quantity
10
Category
Power Extension
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
2
Past Performance
20 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Power Extension , Adaptor , Wire , Stand , META Quest 3 , Samsung Tablet , META Quest License , Tablet Adaptor , Digital content , Medum Fire
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Surat
Delivery Pincodes
394430
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Om Prakash | 394430,PM SHRI SCHOOL JAWAHAR NAVODAYA VIDYALAYA VANKAL TAL MANGROL DIST SURAT | Surat | Gujarat | 394430 | 1 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-10121997.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
10 Items Sign in to view GEM price trends Sign in for GEM prices
Power Extension
A flexible electrical cord equipped with multiple outlets. It allows you to plug several electronic devices
Adaptor
An external power supply unit that plugs into the power extension and converts standard AC
Wire
Fiber cables used to transmit data signals between the modem, router, and computers
Stand
A physical mount, bracket designed to hold a modem
META Quest 3
A line of standalone virtual reality (VR) and mixed reality (MR) headsets developed by Meta. They allow users to play games, explore virtual environments, and run productivity apps without needing a connection to a PC or console.
Samsung Tablet
Touchscreen tablet computer powered by Android OS, featuring a high-definition display (approx. 10-inch or higher), multi-core processor, adequate RAM and internal storage capacity, Wi-Fi/LTE connectivity options
META Quest License
standard digital software license/subscription entitlement for Meta Quest VR headsets
Tablet Adaptor
External power supply unit and fast charger compatible with Samsung and standard tablets.
Digital content
class wise 6th grade to 12th grade alligned with NEP 2020
Medum Fire
Networking device
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Power Extension | A flexible electrical cord equipped with multiple outlets. It allows you to plug several electronic devices | 1 | pieces | omprakash@2024 | 15 | |
| 2 | Adaptor | An external power supply unit that plugs into the power extension and converts standard AC | 1 | pieces | omprakash@2024 | 15 | |
| 3 | Wire | Fiber cables used to transmit data signals between the modem, router, and computers | 1 | pieces | omprakash@2024 | 15 | |
| 4 | Stand | A physical mount, bracket designed to hold a modem | 1 | pieces | omprakash@2024 | 15 | |
| 5 | META Quest 3 | A line of standalone virtual reality (VR) and mixed reality (MR) headsets developed by Meta. They allow users to play games, explore virtual environments, and run productivity apps without needing a connection to a PC or console. | 1 | pieces | omprakash@2024 | 15 | |
| 6 | Samsung Tablet | Touchscreen tablet computer powered by Android OS, featuring a high-definition display (approx. 10-inch or higher), multi-core processor, adequate RAM and internal storage capacity, Wi-Fi/LTE connectivity options | 1 | pieces | omprakash@2024 | 15 | |
| 7 | META Quest License | standard digital software license/subscription entitlement for Meta Quest VR headsets | 1 | pieces | omprakash@2024 | 15 | |
| 8 | Tablet Adaptor | External power supply unit and fast charger compatible with Samsung and standard tablets. | 1 | pieces | omprakash@2024 | 15 | |
| 9 | Digital content | class wise 6th grade to 12th grade alligned with NEP 2020 | 1 | pieces | omprakash@2024 | 15 | |
| 10 | Medum Fire | Networking device | 1 | pieces | omprakash@2024 | 15 |
Categories
33
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Required Documents
GST registration certificate
PAN card details
Audited financial statements or CA/Cost Accountant turnover certificates for last 3 years
OEM authorization letters (if bid includes OEM-sourced items)
Experience certificates for similar SITC deployments
Bank details for payments and any security deposits (EMD as applicable)
Technical bid documents demonstrating SITC capability
Proof of service centre existence in Gujarat if carry-in warranty is offered
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for the Surat power extension and tablet tender in Gujarat 2026
Bidders must submit GST, PAN, turnover certificates for the last 3 years, OEM authorizations if required, and technical bid documents proving SITC capability. The procurement includes hardware, software licenses, and digital content; ensure service center readiness in Gujarat and comply with the 25% quantity option clause.
What documents are required for Navodaya Vidyalaya Samiti procurement in Surat
Submit GST certificate, PAN card, audited financial statements or CA turnover certificate for three years, OEM authorization letters, experience certificates for similar SITC projects, and technical bid documents. Include evidence of service center presence in Gujarat for carry-in warranty items.
What are the delivery requirements for the SITC scope in this tender
Delivery starts after the original delivery order's last date; the option clause allows up to 25% extra quantity, with time extensions calculated as (Increased quantity/Original quantity) × Original delivery period, minimum 30 days, and potential extension up to the original delivery period.
Which standards or certifications are required for this procurement
The tender text does not specify exact standards; bidders should indicate applicable certifications for hardware and software licenses (e.g., ISO/IEC, BIS/ISI where relevant) and ensure OEM turnover compliance; confirm IS/IEC compliance during bid submission and seek explicit standard requirements.
What is the estimated value and scope of this bid in Surat
Estimated value is ₹280,000.00, covering Supply, Installation, Testing and Commissioning of power extension components, adaptors, wires, stands, Samsung tablets, META Quest licenses, and related digital content, with a single SITC contract and blended hardware/software deliverables.
How to ensure eligibility criteria for bidder and OEM turnover
Provide last three years' audited balance sheets or CA/CMA turnover certificates demonstrating average annual turnover meeting the minimum threshold specified in the bid document. If the bidder or OEM is <3 years old, use post-incorporation completed years' turnover data.