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Indian Air Force Inscription/Punching/Engraving of Service Medals Tender West Delhi 2025

Bid Publish Date

06-Jan-2026, 3:34 pm

Bid End Date

19-Jan-2026, 11:00 am

EMD

₹68,850

Location

WEST DELHI , DELHI

Progress

Issue06-Jan-2026, 3:34 pm
AwardPending
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Quantity

45000

Bid Type

Two Packet Bid

Categories 5

GOLD MEDAL ANGLE BRACKETS CUSTOMIZED MUG COMPRESSED SHEET COLLECTIBLES AND AWARDS

Tender Overview

The Indian Air Force invites bids for inscription, punching, and engraving of service medals with service number, rank, and claimant name for personnel, located in WEST DELHI, DELHI. The procurement involves engraving services for medals with specific identification fields, backed by an EMD of ₹68,850. Estimated value and exact item counts are not disclosed, and there is a pronounced option clause addressing quantity variations up to 25% of bid quantity and during contract currency. The BOQ contains no items, suggesting a service-focused, bespoke engraving scope rather than standard commodity items. Bidders should align with the Purchaser’s delivery timing framework and contract-rate consistency for potential quantity adjustments, with deliveries beginning after the original delivery order’s final date. This tender emphasizes compliance with delivery extensions and rate stability under option.

Technical Specifications & Requirements

  • Organization: Indian Air Force (Department of Military Affairs) – WEST DELHI, DELHI-110008
  • Product/Service: Inscription, punching, and engraving of service medals with service no., rank, and name of claimant & IAF
  • EMD: ₹68,850 (payment security to participate)
  • BOQ: Not available; no quantity-based itemization provided
  • Delivery/Towards contract: Option clause allows up to 25% quantity variation at contracted rates; delivery period calculation follows a defined formula with a 30-day minimum; original/extended delivery timelines apply
  • Standards/Compliance: Not specified in tender data; bidders should rely on contract terms and standard engraving practices
  • Contractual nuance: Last date of the original delivery order governs start of extended timelines; extension calculations use (Additional quantity ÷ Original quantity) × Original delivery period
  • Procurement context: Service-oriented engraving for medals rather than bulk hardware procurement

Terms, Conditions & Eligibility

  • EMD: ₹68,850 to be deposited as part of bid security
  • Option Clause: Purchaser may increase/decrease quantity up to 25% at bid/contracted rates; extension logic applies with minimum 30 days
  • Delivery: Timelines linked to order dates; delivery period adjusts with option exercise
  • Payment: Terms not specified in provided data; bidders should anticipate standard government payment cycles post-delivery
  • Documentation: Mandatory submission of bid documents and any OEM authorizations as per T&C
  • Special Clauses: ATC/ATD documents uploaded by buyer; compliance with option-based delivery and price stability
  • Warranty/Penalties: Not detailed in data; bidders should verify during negotiation and contract finalization

Key Specifications

  • Product/service: inscription/punching/engraving of service medals with service number, rank & name

  • Location: West Delhi, Delhi-110008

  • EMD: ₹68,850

  • BOQ: not provided (no total items)

  • Option clause: +/- 25% quantity; extended delivery time formula with minimum 30 days

  • Delivery period: from last date of original delivery order; extension follows extended period logic

Terms & Conditions

  • EMD of ₹68,850 required to participate

  • Quantity may vary by ±25% at contract time

  • Delivery timeline extends from original order date with a minimum 30 days

Important Clauses

Payment Terms

No explicit payment terms provided; bidders should expect standard government terms post-delivery and may need to align with contract specifics

Delivery Schedule

Delivery period commences from the last date of the original delivery order; extended periods calculated as (increase in quantity ÷ original quantity) × original period with a minimum 30 days

Penalties/Liquidated Damages

Not specified in provided data; confirm LDs or penalties during contract finalization

Bidder Eligibility

  • Bidder must provide EMD of ₹68,850

  • Capability to perform engraving/punching of medals with service number, rank, and claimant name

  • Compliance with option clause for quantity variation up to 25%

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates of similar engraving/punching work (if available)

4

Financial statements or turnover proof

5

EMD payment proof (₹68,850)

6

Technical bid documents and compliance statements

7

OEM authorizations or approvals (if required by category)

Frequently Asked Questions

Key insights about DELHI tender market

How to bid for service medals engraving tender in West Delhi 2025

Bidders must meet EMD of ₹68,850 and submit GST, PAN, and experience documents. The contract allows up to 25% quantity variation at contracted rates and requires engraving service capability for service numbers, ranks, and names. Review ATC uploaded documents and comply with delivery terms and extension rules.

What documents are required for engraving medal tender in Delhi

Required documents include GST registration, PAN, EMD payment proof of ₹68,850, technical bid, experience certificates for similar engraving work, financial statements, and OEM authorizations if applicable. Ensure all documents are valid and up-to-date before submission.

What are the delivery terms for the IAF medal engraving bid

Delivery begins after the last date of the original delivery order. If quantity is increased within the 25% option, delivery time scales by (additional quantity/original quantity) × original period, with a minimum of 30 days. Extensions may cover the extended quantity within contract terms.

What is the EMD amount for the West Delhi medals tender

The EMD amount is ₹68,850. This security deposit must accompany the bid submission and is retained to ensure contractual and performance compliance. Recheck payment methods and deadlines in the bid terms.

Which organization issues the engraving service tender in Delhi

The tender is issued by the Indian Air Force, Department of Military Affairs, for inscription/punching/engraving of service medals with service numbers and claimant ranks, located in West Delhi, Delhi-110008.

Are there any standards or warranty requirements for medal engraving

Tender data does not specify standards or warranty terms. Bidders should verify during contract finalization for any engraving quality criteria, warranty or post-delivery support, and ensure compliance with the supplier’s standard workmanship practices.

How to handle quantity variation under the option clause for this bid

If the purchaser exercises the option, the quantity may change by up to 25% at contracted rates. Delivery time adjusts using the specified formula with a minimum 30 days, and extension durations follow the same rule, starting from the extended delivery date.