Indian Army Department of Military Affairs Security Equipment Tender Assam Dhemaji 2026 - 9 Title-Items Data Sheet NDA

Tender Overview

The opportunity is issued by the Indian Army under the Department Of Military Affairs for procurement across multiple Title-1 to Title-9 categories in DHEMJAJI, ASSAM 786110. The scope mentions nine items with undefined quantities, accompanied by mandatory data sheets and a non-disclosure declaration. The contract allows a flexible quantity variation of up to 25% at both the initial and during the currency of the contract, at contracted rates. bidders must ensure data sheet alignment with offered specifications and comply with GST, EFT mandates, and vendor-code requirements. A nominated inspection agency will oversee acceptance. This tender emphasizes secure onboarding via GeM invoicing with GST validation. Unique elements include the NDA and option-based delivery extension mechanics, creating a need for precise, compliant bids.

Technical Specifications & Requirements

• No explicit product specifications are published in the tender payload; bidders must rely on uploaded Data Sheets to demonstrate conformance to offered items.
• Data Sheet upload is mandatory; mismatches between data sheet and technical parameters can lead to rejection.
• Inspection overseen by a Nominated Inspection Agency; ensure readiness for on-site verification.
• Documentation required for vendor-code creation includes: PAN, GSTIN, Cancelled Cheque, and EFT Mandate (certified by bank).
• GST handling is bidder-driven; reimbursement will follow actual rates or the quoted GST, subject to caps.
• Invoices must include scanned GST invoice and GST portal payment screenshot when generating GeM invoices.
• NDA must be submitted on bidder letterhead; non-disclosure obligations apply.
• Delivery timeline mechanics hinge on option clause and original delivery period, with minimum 30 days extension rule when increasing quantity.
• The bid must avoid obsolescence by ensuring the offered items have at least 1 year residual life in the market.

Terms, Conditions & Eligibility

• Option Clause: Purchaser may increase/decrease quantity by up to 25% at contract placement and during contract currency at the same rates; delivery time adjusted by formula with a minimum of 30 days.
• GST / Tax: Bidder to handle GST; reimbursement as actuals or as per applicable rates, whichever is lower, within quoted GST percentage.
• Documentation for Vendor Code: Upload PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank.
• Data Sheet: Mandatory data sheet upload; ensure technical parameters match across documents.
• NDA: Non-Disclosure Declaration required on bidder letterhead.
• Invoicing: Upload scanned GST invoice and GST portal payment proof on GeM.
• Eligibility: No explicit EMD amount provided; ensure financial standing per general procurement norms and avoid liquidation or bankruptcy.
• Delivery & Inspection: Nominated Inspection Agency will conduct assessment; align with delivery extension rules when options are exercised.
• End-of-Life Clause: Bidders must offer products with at least 1 year residual market life and not be declared end-of-life by OEM within that period.