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Tribal Welfare and SC Department Madhya Pradesh Bedding & Pillow Covers Tender Barwani 2026 IS 175 Q3

Bid Publish Date

18-Feb-2026, 2:45 pm

Bid End Date

28-Feb-2026, 3:00 pm

Location

BARWANI , MADHYA PRADESH

Progress

Issue18-Feb-2026, 2:45 pm
AwardPending
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Quantity

1470

Category

Cotton Pillow

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/Manufacturer requirements: Make in India compliance and OEM authorization mandatory
  • • Technical standards: IS 175 (Q3) product category for bedsheets and pillow covers; BIS certification for body casing fabric
  • • Special clauses: Up to 25% quantity variation during contract; 100% payment on full delivery
  • • Eligibility: Positive net worth for OEM; prior participation not suspended on GEM in last 2 years
  • • Warranty/AMC: Not explicitly stated in data; ensure samples approved prior to supply
  • • Penalties: No explicit LDs listed; adherence to delivery windows and pre-bid demonstration critical
  • • Delivery: Supply to consignee location at bidder’s cost; installation/testing/commissioning included
  • • Documentation: Pre-bid demo, advance sample submission, MAF, OEM authorization, GST/PTIN, EFT mandate

Categories 3

NATURAL RUBBER LINEN PILLOW

Tender Overview

The procurement opportunity is issued by the Tribal Welfare and Scheduled Caste Department, Madhya Pradesh, for textiles including Sheeting, Tickings and Bedsheets (IS 175 Q3), Pillow Covers-Handicraft (Q3), and Cotton Pillow. The contract scope includes supply, installation, testing, and commissioning of goods to the consignee location, with mandatory samples and pre-bid demonstration. The project emphasizes BIS marking and Make in India compliance, with client-specified logo and departmental branding. The bid requires physical EMD submission, and the option clause allows up to 25% quantity variation at contract, at contracted rates.

Technical Specifications & Requirements

  • Product categories: Bedsheets, pillow covers, and cotton pillows conforming to IS 175 (Q3) textile standards; body casing fabric BIS marked.
  • Dimensions and tolerances: Bedsheet width with ±1 cm tolerance; length tolerance +2/-0 cm.
  • Materials and construction: Include width, length, material, pattern, size, type, and set; ensure matching pillow covers for coordinated sets.
  • Certifications: BIS certification including BIS marking for body casing fabric; advance sample provision required; MAF with OEM authorization; Make in India certificate uploaded.
  • Production details: Process for colouring specified; department logo and logo type to be applied; pattern and style to be compliant with department requirements.
  • Documentation: Advance sample agreement, OEM authorization, and data sheet per bid specification; pre-bid demonstration samples required.
  • Delivery and scope: Supply, installation, testing, and commissioning; consignee location delivery at buyer’s cost; product samples to be approved prior to supply.

Terms, Conditions & Eligibility

  • EMD: Physical submission required before bid opening; no exemptions.
  • Payment: 100% on delivery and student satisfaction; payment processed after complete delivery.
  • Pre-bid: Mandatory attendance for product demonstration; failure may lead to disqualification.
  • Compliance: Make in India certification; GST and PAN provided; EFT mandate certified by bank.
  • Scope: OEMs must demonstrate positive net worth; bid must include BoQ compliances and ATC documents; past suspension is disqualifying.
  • Documentation: GST certificate, PAN, cancelled cheque, bank mandate; attested MAF and OEM authorization; data sheet attached.
  • Rights: Purchaser can qualify/disqualify bidders; contract termination possible; samples and delivery timelines strictly followed.

Key Specifications

  • Product: Bedsheets, pillow covers, and cotton pillows conforming to IS 175 (Q3) and BIS marking

  • Dimensions: Bedsheet width tolerance ±1 cm; length tolerance +2 / -0 cm

  • Process: Colouring method as specified in tender terms

  • Materials: Specified width, length, material, and pattern; matching pillow cover required

  • Certification: BIS certification; BIS marking for body casing fabric; Make in India certificate

  • Samples: Advance sample(s) required for buyer approval prior to supply

  • OEM/MAF: OEM authorization and MAF to be supplied with bid

Terms & Conditions

  • EMD must be physically submitted before bid opening with no exemptions

  • Pre-bid meeting attendance and sample submission are mandatory for eligibility

  • Payment terms: 100% on delivery and student satisfaction after complete delivery

Important Clauses

Payment Terms

Payment will be released after 100% delivery and confirmation of student satisfaction; no advance payments mentioned

Delivery Schedule

Delivery and installation/commissioning included; quantity may vary up to 25% during contract at contracted rates

Penalties/Liquidated Damages

No explicit LDs listed in ATC; adherence to timeline and pre-bid/sample requirements are critical to eligibility

Bidder Eligibility

  • OEM must have positive net worth as per last audited financial statement

  • Not suspended on GEM in the last two years

  • GST, PAN, EFT mandate submitted; Make in India certification available

Documents 5

GeM-Bidding-8989769.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 3 Items

Item #1 Details

View Catalog
Category Specification Requirement
Specification & Certification Technical Specification of the Product Sheeting, Tickings and Bedsheets (V2) as per IS 175
Specification & Certification BIS Certifcation Yes, No Or higher
Variety Variety Variety - 1
Dimensions Width of the Bedsheets ( In CM)(Tolerance ± 1 cm) 230.0
Dimensions Length of the Bedsheets ( In CM)(Tolerance +2/-0 cm) 230.0, 240.0
Processing Process of colouring Bleached white, Dyed, Printed
Other Requirement Matching Pillow cover Not Required

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Required Documents

1

GST certificate

2

PAN certificate

3

Cancelled cheque

4

Bank mandate for EFT duly signed by bank

5

Advance sample(s) for buyer approval

6

Pre-bid demonstration attendance proof

7

OEM authorization

8

Make in India certificate for products

9

MAF (Manufacturer's Authorization Form)

10

Data sheet of product specification

11

BOQ compliances & ATC documents

12

Undertaking of non-blacklisting and financial standing on stamp

13

EMD receipt (physical) prior to bid opening

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for bedding tender in Barwani MP 2026?

Bidders must attend mandatory pre-bid demonstration, submit advance samples, provide GST, PAN, EFT mandate, and OEM authorization; include MAF and data sheets; ensure BIS IS 175 Q3 compliance and Make in India certification; EMD must be physically submitted before bid opening.

What documents are required for MP tribal textile tender 2026?

Required documents include GST certificate, PAN, cancelled cheque, bank EFT mandate, Make in India certificate, OEM authorization, MAF, data sheet, pre-bid proof of attendance, and EMD receipt; samples must be provided at pre-bid meeting.

What standards apply to bedsheets and pillow covers in MP?

Products must comply with IS 175 (Q3) category for textile items, with BIS certification for body casing fabric; advance samples and MAF from OEM are mandatory; Make in India certification must be uploaded.

When is payment made for MP textile procurement Barwani?

Payment is released after 100% delivery and satisfaction of the students, with no advance payment; ensure complete installation, testing, and commissioning as per scope.

What is the EMD submission requirement for this tender?

EMD must be physically submitted before bid opening; no exemption is allowed; ensure receipt is provided in the bid submission package.

What is the delivery scope for the MP bedding tender 2026?

Scope includes supply, installation, testing, and commissioning of bedsheets and pillow covers to the consignee location at bidder’s cost; adhere to delivery timelines and option clause allowing up to 25% quantity variation.

What are the pre-bid meeting requirements for this tender?

All bidders must attend the pre-bid meeting for product demonstration and submit required samples; failure to attend or provide samples leads to disqualification; bring product catalogs and data sheets.

What if a bidder’s net worth is not positive?

Only OEMs with positive net worth as per the last audited financial statement are eligible; bidders with negative net worth will be disqualified from this procurement.