IOCL Bongaigaon Refinery Battery Procurement 12V Lead Acid 25 Plate/17 Plate 2026
Bid Publish Date
26-Sep-2026, 11:34 am
Bid End Date
16-Oct-2026, 12:00 pm
Location
Progress
Tender Overview
The procurement target is the IOCL Bongaigaon Refinery in Chirang, Assam, for batteries including models with 12V lead-acid, 17 plates, and 25-plate heavy-duty 12V dry/uncharged variants. The scope is strictly supply-only, with no installation noted in the bid. The estimated value is not disclosed, but the contract contemplates flexible quantities via option clauses up to 25% of the bid quantity and similar adjustments during the contract currency. The tender emphasizes after-sales support through a nationwide Indian Oil Service network and requires OEM warranty certificates to accompany delivery. A unique procurement nuance is the requirement for a documented service presence in India for installation, commissioning, training, and maintenance. The location and organization details position bidders to target bidders familiar with IOCL supply chains and Assam regional logistics.
Technical Specifications & Requirements
- Product category includes batteries: 12V variants with 17 plates, 7105241604 and 12V 13 plates dry/uncharged (7105949854), and heavy-duty 12V 25 plates dry/uncharged (7105949844).
- BOQ shows no itemized quantities; delivery terms rely on contract schedule, with an option clause enabling up to 25% quantity changes.
- Warranty is aligned to the supplier’s standard period; OEM warranty certificates must be submitted at the time of delivery. Service capabilities must include installation, commissioning, and after-sales support within INDIA; service centers near consignee locations should be uploaded with the bid.
- The bid is supply-only; no on-site installation duties are specified beyond required commissioning/training.
- The contract allows extensions in delivery time proportionate to the adjusted quantity, with a minimum extension of 30 days.
Terms, Conditions & Eligibility
- EMD is replaced by a BSD (Bid Security Declaration) to be submitted by all bidders.
- The purchase terms permit supplier-led delivery timelines, with the option to adjust delivery windows based on order quantity changes.
- OEM warranty documentation must accompany delivery; the seller must guarantee rectification of any breakdown during the warranty period.
- Bidders must demonstrate a well-established installation and maintenance capability with service centers in INDIA and provide details of centers near the consignee (IOCL Bongaigaon Refinery).
- Location: IOCL Bongaigaon Refinery, Chirang, Assam (783385); contact points listed for procurement, technical, transport, and payment support.
- Scope of supply is explicitly for Goods; no material handling or commissioning beyond standard acceptance testing is described.
Key Specifications
-
Battery types: 12V lead-acid with 17 plates (7105241604)
-
Secondary variant: 12V 13 plates dry/uncharged (7105949854)
-
Heavy-duty variant: 12V 25 plates dry/uncharged (7105949844)
-
Delivery: supply-only; installation/commissioning as per terms
-
Warranty: OEM warranty certificates required on delivery
-
Option clause: up to 25% quantity variation during contract
-
Delivery extension: proportional to quantity with minimum 30 days
-
Service network: must have established installation, commissioning, and maintenance service centers in INDIA
Terms & Conditions
-
Option to increase/decrease quantity by up to 25% at placement and during contract
-
BSD to be submitted in lieu of EMD for bid security
-
OEM warranty certificates required at delivery; after-sales service network must be demonstrated
-
Supply-only scope; installation/commissioning to be performed per terms; testing required
-
Delivery timelines extendable proportionally to quantity changes with minimum 30 days
Important Clauses
Payment Terms
Supply of Goods; BSD replaces EMD; payment terms not explicitly stated in excerpt
Delivery Schedule
Delivery period commences from last date of original delivery order; extension logic based on quantity adjustments with minimum 30 days
Penalties/Liquidated Damages
Not specified in provided terms; standard IOCL penalties would apply per contract
Bidder Eligibility
-
Experience in supplying automotive or industrial batteries to large refineries
-
Demonstrated OEM warranty and service capability within INDIA
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Ability to provide OEM authorization or direct manufacturer support
-
Financial stability through audited statements and GST compliance
Tender Data
Bid Details
Quantity
24
Category
BATT, LEAD ACID, 120AH, 12V, 17PLATES (7105241604)
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
4 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
BATT, LEAD ACID, 120AH, 12V, 17PLATES (7105241604) , BATTERY 12 VOLTS 13 PLATES DRY/UNCHARGED (7105949854) , HEAVY DUTY BATT. 12V 25PLAT DRY/UNCHARGE (7105949844)
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Chirang
Delivery Pincodes
783385
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Jay Kumar Prajapati | 783385,IOCL Bongaigaon Refinery | Chirang | Assam | 783385 | 8 | 30 | - |
Authority Records
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Documents 6
GeM-Bidding-9949657.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
16-Oct-2026, 6:30 am
Opening Date
17-Oct-2026, 6:30 am
Categories
3
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Required Documents
GST certificate
PAN card
Experience certificates
Financial statements
EMD/Security bond or BSD declaration
Technical bid documents
OEM authorization / dealership certificate (if applicable)
Service center details near consignee destinations
OEM warranty certificates to be submitted at delivery
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for IOCL battery tender in Assam 2026 with BSD?
Bidders must submit a BSD instead of EMD and provide GST, PAN, experience certificates, financial statements, and OEM authorization. Ensure OEM warranty documents accompany delivery and confirm service centers in INDIA for IOCL Bongaigaon Refinery. The bid requires supply-only scope and adherence to option quantity clauses up to 25%.
What documents are required for IOCL Bongaigaon battery supply bid?
Required documents include GST certificate, PAN card, experience certificates, financial statements, BSD declaration, technical bid, and OEM authorization. OEM warranty certificates must be provided at delivery. Service center details near the consignee must be uploaded with the bid.
What are the battery specifications for IOCL procurement in Assam?
Batteries include 12V lead-acid variants with 17 plates (7105241604), 12V with 13 plates dry/uncharged (7105949854), and heavy-duty 12V 25 plates dry/uncharged (7105949844). The scope is supply-only, with OEM warranty and service support requirements.
When is the delivery extension allowed for quantity changes in IOCL tender?
Delivery extension aligns with the formula: ( Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. If original period is under 30 days, extension equals the original period.
What is required for OEM warranty and after-sales support in IOCL bid?
Submit OEM warranty certificates at delivery, guarantee rectification during the warranty, and show established service centers in INDIA with proximity to IOCL Bongaigaon Refinery consignee locations.
What is the scope of supply for IOCL battery procurement in Assam?
Scope is strictly supply of Goods; installation/commissioning may be covered under separate terms, with testing as part of acceptance. The bid emphasizes after-sales service support and warranty compliance.
What are the key eligibility criteria for IOCL battery tender 2026?
Eligible bidders must demonstrate experience in supplying similar batteries or related equipment, possess GST and PAN, provide financial stability, and show capability to install and service batteries via authorized service centers in INDIA.
Where is the IOCL Bongaigaon Refinery located for this tender?
The work location is IOCL Bongaigaon Refinery, Chirang district, Assam, PIN 783385. Bidders should align logistics, delivery, and installation planning to this regional site and associated service centers.