East Coast Railway Air Conditioning & Refrigeration Maintenance Tender Balangir Odisha 2026 - 4378492.28 Estimated Value with 87570 EMD

Tender Overview

The East Coast Railway, under Indian Railways, seeks comprehensive maintenance for Air Conditioners, Water Coolers, Deep Freezers, and Refrigerators across multiple locations under SSE/EL/TIG and SSE/EL/KBJ in Balangir, Odisha 767001. Estimated contract value is ₹4,378,492.28 with an EMD of ₹87,570. The scope targets service contracts for repair, maintenance, and potential installation work to ensure reliable climate control and refrigeration across railway facilities. Bidders must demonstrate relevant prior experience and financial capability to support a multi-location maintenance program. Key differentiators include adherence to railway-specific safety protocols and timely service response across diverse makes. The tender emphasizes long-term maintenance performance and compliance with internal railway standards.

The opportunity requires bidders to align with government procurement norms and East Coast Railway’s operational priorities, ensuring availability of critical cooling assets at multiple stations and depots. The absence of a BOQ item list indicates a broad, service-oriented requirement focusing on maintenance across various equipment categories rather than a single product line. Suppliers should prepare for logistics across Balangir district and coordinated service scheduling with SSE/EL teams.

Technical Specifications & Requirements

• Organization: East Coast Railway (Indian Railways)
• Location: Balangir, Odisha 767001
• Category: Comprehensive maintenance of ACs, water coolers, deep freezers & refrigerators across multiple makes
• Estimated Value: ₹4,378,492.28; EMD: ₹87,570
• Contract Duration: Not specified in data; refer to buyer terms for period
• Eligibility Focus: Prior similar service contracts for AC/Refrigeration maintenance; minimum 3-year compliance window and 35% of advertised value as evidence of completed/ongoing work
• Documentation: EMD submission via DD or Fixed Deposit Receipt; delivery of hard copy within 5 days of bid end/opening; FDR endorsement required
• Compliance: Includes procurement and maintenance of varied makes; emphasis on Windows/Split/Ductable units and central cooling systems as defined by tender terms
• Key Clauses: Minimum eligibility criteria, evidence of work completion, and annual maintenance scope; no explicit technical performance metrics published

Terms, Conditions & Eligibility

• EMD: ₹87,570; accepted as Account Payee Demand Draft or Fixed Deposit Receipt in favour of FA&CAO, East Coast Railway, Bhubaneswar; scanned proof required with bid; hard copy due within 5 days of bid end/opening
• Work Experience: Must have completed a similar single service contract in last three financial years and current year up to bid opening; value must be at least 35% of the advertised bid value; includes ongoing contracts with verified payments
• Turnover/Financials: Mandatory financial turnover evidence required (specific ₹ turnover not listed); private/public entities may be considered with appropriate authorization
• Submission: Details of similar work experience in prescribed format; work certificates from competent authorities; private individual certificates not accepted; large corporates may require head office authorization
• Delivery & Payment: Delivery terms and payment Schedule are subject to East Coast Railway’s standard terms; exact timelines are not specified in data provided
• Warranty/Penalties: Not specified in available data; bidders should review ATC clauses for penalties or performance bonds post bid opening