Hindustan Petroleum Corporation Ltd Heat Exchanger Services Tender 2026 – Mobilization/Demobilization, RVI/IRIS/ECT & FSECT in India
Bid Publish Date
16-May-2026, 1:21 pm
Bid End Date
26-May-2026, 3:00 pm
Location
Progress
RAQuantity
7
Bid Type
Two Packet Bid
Key Highlights
- • Brand/OEM/Service scope: HPCL heat exchanger services including RVI and IRIS related work
- • Technical standards: Explicit standards not listed; expect HPCL internal/OEM alignment
- • Special clauses: 25% quantity/duration flexibility before and after contract issuance
- • Eligibility: Ability to scale for mobilization/demobilization and renewal of service scope
- • Warranty/AMC: Not specified in data; bidders should confirm post-award support terms
- • Penalties: Not specified; likely to be defined in final contract
- • Delivery: Flexible timelines; anticipate site access and installation coordination
- • Submission: ATC indicates refer to tender document for additional terms
Categories
6
Tender Overview
Organization: Hindustan Petroleum Corporation Ltd. The tender seeks custom bid for services encompassing mobilization and demobilization, and specialized heat exchanger services including RVI, FSECT, ECT, IRIS, and RVI of equipment. No BOQ items or explicit quantities are listed, and the estimated value is not disclosed. Contract terms include a 25% discretionary adjustment to quantity or duration, applicable before contract issuance and with provider consent for lumpsum work. This procurement targets service providers capable of handling installation, commissioning, and ongoing maintenance related to heat exchanger systems within HPCL facilities, under broad ATC conditions. The absence of explicit specifications suggests reliance on internal HPCL standards and post-award negotiations to define scope. Unique clause: quantity/duration flexibility up to 25% attracts bidders with scalable capacity and robust change-management processes.
Technical Specifications & Requirements
- Category: Custom Bid for Services – Mobilization and Demobilization; RVI of Heat Exchangers; FSECT/ECT/IRIS of Heat Exchangers; RVI of Equipment.
- Standards/Compliance: Not specified in the tender data; bidders should anticipate HPCL-aligned industry standards and OEM requirements.
- Data Gaps: No explicit quantities, delivery timelines, or technical performance specs are provided.
- ATC/Clause Context: Tender includes a 25% scope flexibility clause and consent mechanism for lumpsum expansions; bidders must assess readiness for progressive scope adaptation.
- Pricing/Value: No estimated value disclosed; EMD amount not stated.
Terms, Conditions & Eligibility
- Scope Adjustment: Buyer can adjust contract quantity or duration up to 25%; post-issuance only downward or upward adjustments up to 25% with acceptance.
- ATC Reference: Refer tender document for additional conditions; non-disclosed items may appear in final contract.
- Documentation Expectation: Standard tender submissions likely require corporate compliance, but explicit document list is not provided in the terms.
- Delivery/Performance: No explicit delivery schedule; bidders should prepare for flexible mobilization/demobilization timelines and service readiness.
Key Specifications
-
Product/Service: Custom bid for services related to mobilization/demobilization and heat exchanger services (RVI, FSECT, ECT, IRIS, RVI of equipment)
-
Quantities: Not disclosed in current data; expect post-award scope adjustments under 25%
-
Standards/Compliance: Not specified; bidders should align with HPCL engineering standards and OEM guidelines
-
Performance metrics: Not specified; prepare to align with installation/commissioning timelines and quality checks
-
Warranty/Support: Not specified; verify during final contract negotiation
Terms & Conditions
-
25% scope adjustment right before contract issuance and up to 25% after issuance with consent
-
ATC requires reference to tender document for additional terms and conditions
-
No explicit BOQ, quantities, or delivery timelines provided in data
Important Clauses
Payment Terms
Not specified in data; to be clarified in final contract and ATC
Delivery Schedule
Flexible mobilization/demobilization timelines expected; detailed schedule to be defined post-award
Penalties/Liquidated Damages
Not disclosed in tender data; terms to be defined in contract
Bidder Eligibility
-
Capability to perform mobilization/demobilization for heat exchanger services
-
Experience with RVI, IRIS, and related heat exchanger service tasks
-
Financial stability to handle potential 25% scope adjustments
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Custom Bid for Services - Mobilization and Demobilization , Custom Bid for Services - RVI of Heat Exchangers , Custom Bid for Services - FSECT of Heat Exchangers , Custom Bid for Services - ECT of Heat Exchangers , Custom Bid for Services - RFET of Heat Exchangers , Custom Bid for Services - IRIS of Heat Exchangers , Custom Bid for Services - RVI of Equipment
Authority Records
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Documents 8
GeM-Bidding-9297864.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Payment Terms & Condition
PAYMENT
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar heat exchanger service projects
Financial statements (audited or certified)
EMD/Security deposit documentation (as applicable in final contract)
Technical bid documents demonstrating capability for mobilization/demobilization and RVI/IRIS-related services
OEM authorization letters (if required by HPCL)
Reverse Auction Schedule
Start
26-Jun-2026, 4:00 pm
End
27-Jun-2026, 5:53 pm
Duration: 26 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Reverse Auction Results Final Prices
These are the final prices after the reverse auction event. Prices may be lower than initial bids.
| Rank | Seller | Final Price | Item |
|---|---|---|---|
| L1 | INDUSTRIAL X-RAYANDALLIED RADIOGRAPHERS(INDIA)PVT LTD Under PMA Winner | ₹74,51,700 | Item Categories : Custom Bid for Services - Mobilization and Demobilization,Custom Bid for Services - RVI of Heat Exc |
| L2 | NDTS INDIA PRIVATE LIMITED Under PMA | ₹76,03,920 | Item Categories : Custom Bid for Services - Mobilization and Demobilization,Custom Bid for Services - RVI of Heat Exc |
| L3 | ARUDRA ENGINEERS PRIVATE LIMITED Under PMA | ₹99,00,000 | Item Categories : Custom Bid for Services - Mobilization and Demobilization,Custom Bid for Services - RVI of Heat Exc |
🎉 L1 Winner
INDUSTRIAL X-RAYANDALLIED RADIOGRAPHERS(INDIA)PVT LTD Under PMA
Final Price: ₹74,51,700
Frequently Asked Questions
Key insights about ANDHRA PRADESH tender market
How to bid for HPCL heat exchanger services tender 2026 in India
Bidders should prepare corporate registrations (GST, PAN), experience certificates for similar heat exchanger projects, financial statements, and EM/security documentation. The tender includes a 25% scope adjustment clause; expect post-award scope negotiations. Ensure your technical bid demonstrates mobilization/demobilization capability and RVI/IRIS service capacity, aligned with HPCL standards.
What documents are required for HPCL mobilization and demobilization bid
Submit GST registration, PAN, audited financial statements, experience certificates for heat exchanger services, OEM authorizations if needed, and EMD documentation. Also provide technical bid detailing capability for mobilization, site access, and equipment readiness to support heat exchanger service tasks.
What are the technical specifications for HPCL heat exchanger services
No explicit technical specs are provided in the data. Bidder should anticipate HPCL engineering standards and OEM guidelines for RVI, IRIS, FSECT, and ECT work. Prepare technical documentation showing capacity for rapid mobilization and compliance with heat exchanger servicing procedures.
When is the scope adjustment allowed in HPCL tender
HPCL allows quantity or duration adjustments up to 25% at contract issuance and must be accepted if revised. For lump-sum contracts, the scope and value may increase by up to 25% with provider consent, necessitating flexible project planning.
What are the eligibility criteria for HPCL heat exchanger service bidding
Bidders should demonstrate relevant experience in mobilization/demobilization for heat exchanger services, possess financial stability, and provide necessary certifications (GST, PAN, etc.). OEM authorizations may be required; ensure capability for RVI/IRIS-related tasks and site coordination.
What is the delivery expectation for HPCL heat exchanger services
The data shows no fixed delivery schedule. Prepare for flexible mobilization/demobilization timelines and rapid deployment of service teams to HPCL sites. Final delivery schedules will be defined in the contract and ATC documentation.
What are the payment terms for HPCL service contracts
Specific payment terms are not stated in the tender data. Expect standard practice to be clarified in final contract and ATC. Vendors should confirm whether milestones, advances, or progress payments are applicable during post-award negotiations.
What standards or certifications are expected for HPCL heat exchanger work
The tender data does not specify exact standards. Prepare to meet HPCL engineering standards and OEM guidelines for RVI/IRIS tasks, with potential ISI/ISO alignment or other certifications as required during final contract negotiations.
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Documents 8
GeM-Bidding-9297864.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Payment Terms & Condition
PAYMENT
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS