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GEM

Directorate Of Purchase And Stores VECC Kolkata 11 TR Ductable Air Conditioner Tender 2026

Bid Publish Date

18-Jun-2026, 5:56 pm

Bid End Date

10-Jul-2026, 11:00 am

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Progress

Issue18-Jun-2026, 5:56 pm
AwardPending
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Quantity

4

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: OEM warranty certificates required at delivery
  • • Technical standards: 1-year warranty; ISI/ISO certifications not specified in data
  • • Special clauses: Annexure-XI local content declaration; Hindrance Register for delays
  • • Eligibility: EMD/PBG option via DD; delivery within contract period; GPS-free vehicle dispatch
  • • Warranty/AMCs: 1 year warranty with after-sales service network in India
  • • Penalties: Not explicitly stated; hindrance register implies extension considerations
  • • Delivery: Material reception windows 1100-1245 and 1400-1700 hours, Mon-Fri
  • • Documentation: Excel price break up, GST/PAN, OEM authorizations, technical bids

Categories 3

AIR CONDITIONER UPS ATM

Tender Overview

Organization: Directorate Of Purchase And Stores, Department Of Atomic Energy, VECC, Kolkata. Product: 11 TR ductable air conditioner with all accessories for RIB UPS room as per Annexure-I & II. Scope: Supply, installation, testing, and commissioning; price bid must include all cost components. Delivery window: not specified in data; delivery terms referenced in accompanying ATC. Contract mechanics: DD/EMD option via PBG; price break up to be uploaded as Excel sheet. Emphasizes local content declaration (Annexure-XI) and Hindrance Register during execution.

Technical Specifications & Requirements

  • Unit capacity: 11 TR ductable air conditioner.
  • Delivery & installation scope: Supply, installation, testing, and commissioning (SITC) of the AC system for RIB UPS room.
  • Warranty: 1 year from final acceptance or after installation, whichever is later; OEM warranty certificates to be provided at delivery.
  • After-sales support: Establishment of installation, commissioning, training, troubleshooting, and maintenance service groups in India; service center locations near consignee destinations to be uploaded.
  • Compliance & documentation: Demand draft payment option for EMD/PBG; price break up in Excel mandatory; Annexure-XI local content declaration; GPS-free vehicle dispatch only; Hindrance register during execution.
  • Delivery hours: Material reception windows: 1100-1245 hrs and 1400-1700 hrs, Monday–Friday.

Terms, Conditions & Eligibility

  • EMD/Payment: EMD specifics not disclosed; PBG option allowed; DD in favor of Pay and Accounts Officer, VECC, Kolkata; hard copies to be sent within 15 days of award; scanned DD may be uploaded post-award.
  • Warranty & OEM: 1-year standard warranty; OEM warranty certificates required at delivery.
  • Delivery schedule: Must adhere to original delivery period; hindrance register to be maintained for extensions.
  • Local content: Annexure-XI mandatory; non-submission may lead to rejection.
  • Entry restrictions: Vehicles with GPS not allowed inside purchaser premises.
  • Delivery timing: Delivery windows as specified above; orders to be honored within contract period.
  • Documentation: GST, PAN, experience certificates, financial statements, EMD/BG documents, technical compliance, OEM authorizations as applicable.

Key Specifications

  • 11 TR ductable air conditioner unit

  • SITC scope: supply, installation, testing, commissioning

  • 1-year warranty from final acceptance/installation

  • OEM warranty certificates required at delivery

  • Service network: installation, commissioning, training, troubleshooting, maintenance

  • Delivery windows: 1100-1245 hrs, 1400-1700 hrs (Mon-Fri)

  • GPS-free vehicle dispatch; local content declaration mandatory

Terms & Conditions

  • EMD/PPBG: DD payable to VECC; options for PBG; hard copy to be sent within 15 days post award

  • Warranty: 1 year; OEM certificates to be provided at delivery; after-sales service network

  • Delivery: adhere to contract delivery period; hindrance register required for extensions

Important Clauses

Payment Terms

EMD or security may be deposited via Demand Draft; DD must be payable to Pay and Accounts Officer, VECC, Kolkata; scanned copy permitted after award; hard copy to be delivered within 15 days.

Delivery Schedule

Material delivery must comply with contract terms; hindrance register maintained for any delay; delivery windows for receipt are 1100-1245 and 1400-1700 hours on working days.

Penalties/Liquidated Damages

No explicit LD noted; hindrance register implies extension considerations if delivery is impeded.

Bidder Eligibility

  • Experience in SITC of air conditioning systems for similar facilities

  • Financial capacity demonstrated by latest financial statements

  • Compliance with local content declarations and Annexure-XI

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

11 TR ductable Air Conditioner with all accessories for RIB UPS room etc. As per Annexure-I & II

Authority Records

DEPARTMENT OF ATOMIC ENERGY

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Documents 5

GeM-Bidding-9448991.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar SITC of air conditioning systems

4

Financial statements (past 2-3 years)

5

EMD/Performance security payment documents (DD or PBG)

6

Technical bid documents and BOM

7

OEM authorizations (where applicable)

8

Local content declaration (Annexure-XI)

9

Hindrance register template (during execution)

Frequently Asked Questions

How to bid for air conditioner tender in Kolkata VECC 2026

Bidders should submit GST, PAN, experience certificates, financial statements, and EMD/PPBG as applicable; provide OEM authorizations if required, and upload a price break up in Excel. Ensure SITC scope includes supply, installation, testing, commissioning, and compliance with Annexure-XI local content.

What documents are required for VECC air conditioner bid in Kolkata

Required documents include GST registration, PAN, company financials for last 2-3 years, EMD or security deposit, technical bid, OEM authorizations, and Annexure-XI for local content; deliverable certificates for OEM warranties must accompany delivery.

What are the technical specifications for the 11 TR ductable AC tender

Specifications specify an 11 TR ductable air conditioner unit for RIB UPS room; SITC scope; 1-year warranty from acceptance or post-installation; OEM warranty certificates required at delivery; GPS-free vehicle dispatch and 1100-1245/1400-1700 delivery windows.

When is the delivery window for VECC air conditioner order

Delivery windows are 1100-1245 hours and 1400-1700 hours, Monday to Friday, excluding public holidays; adherence to original delivery period is required and hindrance register must be maintained for extensions.

What are the EMD and payment terms for VECC air conditioner tender

EMD details are specified as per GEMS terms; payment may be via Demand Draft in favor of VECC Pay and Accounts Officer; after award, scanned DD can substitute PBG, with hard copy required within 15 days of award.

What is required for local content declaration in this VECC tender

Bidders must submit Annexure-XI detailing local content breakup and location of value addition; non-submission risks rejection of offers and disqualification from procurement.

What warranty and after-sales support are mandatory for VECC air conditioners

A 1-year warranty is required from final acceptance or post-installation; OEM warranty certificates must be provided at delivery; bidders must demonstrate a national service network with installation, commissioning, and maintenance capabilities.

What is the scope of supply for the VECC SITC contract

Scope covers supply of 11 TR ductable AC units, installation, testing, commissioning, and acceptance; price bid must include all cost components; price break up must be uploaded in Excel format as part of financial bid.

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