Indian Army Department Of Military Affairs Stationery and Pad Supplies Tender 2025 India – 200-Page Pads, A4/A3 Papers, Ink & Envelopes

Tender Overview

The opportunity is issued by the Indian Army under the Department Of Military Affairs for a comprehensive stationery and office-supply package, including Lve Certificate Pad, Receipt and Issue Voucher Pad, Movement Order Pad, Workorder Pad, Kote Register (200 pages), various paper grades (FS 75 GSM, A4 75 GSM, A3 75 GSM, Bond 100 GSM), assorted pens, envelopes, tapes, file covers, staplers, clipboards, and related office consumables. The scope refers to supply of goods across 53 BOQ items, with a potential 25% quantity variation under the option clause and a delivery window tied to the original delivery period, plus extension rules. Tender requires quick fulfillment with a two-day supply-after-order clause for bidders able to meet it. Data Sheet alignment with offered products and documented vendor compliance are critical for evaluation. This tender emphasizes item-level specification alignment, data-sheet validation, and NDA commitments. The procurement aims to standardize catalogs used in field and administrative offices, with a focus on reliability and rapid replenishment.

• Organization: Indian Army, Department Of Military Affairs
• Location/Context: India-wide procurement of official stationery and related artifacts
• Product Category: Printed pads, paper, envelopes, pens, folders, sticks, tape, and related office consumables
• Key differentiator: Tight delivery window (2 days) and bid-data-sheet cross-verification
• Notable clause: 25% quantity variation allowed during contract and extended delivery rules

Technical Specifications & Requirements

• Product categories include: Lve Certificate Pad, Receipt & Issue Voucher Pad, Movement Order Pad, Workorder Pad, Kote Register (300/200 pages options), Printed Registers, Photocopy papers (FS 75 GSM, A4 75 GSM, A3 75 GSM), Bond Paper 100 GSM, assorted pens (Uniball, Pilot, Schneider), Envelopes (DO, FS cloth, small brown), Brown Tape (2 inch), File Covers (Garuda brand), Staplers (No. 10), Fevistick 25g, Duracell pencil cells, erasers, sharpeners, highlighters, file tags, clips, clipboard, stamp pad ink, steel scale, etc.
• Delivery: supply within 2 days of supply order for compliant bidders; extended delivery time calculations apply with option clause (additional quantity ÷ original quantity × original delivery period, minimum 30 days).
• Documentation: bidders must upload a Data Sheet for offered products; mismatches may lead to rejection.
• Vendor prerequisites: PAN Card, GSTIN, cancelled cheque copy, EFT Mandate (bank-certified).
• Data verification: ensure data-sheet vs product parameters match; non-conformities lead to bid rejection.
• Scope of supply: strictly supply of Goods with all-inclusive bid price.
• Clause emphasis: NDA and confidentiality obligations to be honored.

Terms, Conditions & Eligibility

• EMD and documentation: no explicit EMD amount listed; bidders must submit PAN, GSTIN, cancelled cheque, EFT Mandate.
• Delivery terms: delivery within 2 days of SO for eligible bidders; option clause allows up to 25% quantity variation during contract and currency.
• Data validation: data sheets must match technical parameters; any mismatch may lead to rejection.
• Scope clause: bid price to include all cost components; only supply of goods.
• Non-disclosure: bidders must sign NDA acknowledging contract confidentiality and penalties for disclosure.