Indian Army UPS, Photo Copy Machine & Color Printer Tender DODA Jammu & Kashmir 2026 ISO 9001
Bid Publish Date
30-Sep-2026, 12:01 pm
Bid End Date
10-Oct-2026, 1:00 pm
Location
Progress
Key Highlights
- • OEM/Authorized Seller requirement with Indian office for after-sales service
- • ISO 9001 certification mandatory for bidder or OEM
- • Material Test Certificate to be supplied with delivery
- • Udyam/MSME registration and net worth certification required
- • 2-year warranty and malicious code certification mandatory
- • Quantity variation up to 25% during contract and currency extension rules
Tender Overview
The tender is issued by the Indian Army under the Department of Military Affairs for the supply of UPS, photo copy machine, and color printer in the DODA, Jammu & Kashmir (182143) region. The scope is limited to the supply of goods with an option clause allowing up to 25% quantity fluctuation at contracted rates. Bidders must adhere to mandatory certifications and provide specific documents, including PAN, GSTIN, and EFT mandate. The procurement emphasizes OEM authorisation, ISO 9001 certification, and after-sales support in India for imported items, with a material test certificate to accompany delivery. A notable ATC requires Udyam registration and a two-year warranty commitment. The opportunity targets vendors capable of compliant, timely delivery and robust post-sales service within the government procurement framework.
Technical Specifications & Requirements
- Items: UPS, photo copy machine, color printer; no BOQ items reported.
- Standards and compliance: ISO 9001 certification required; OEM/Authorized Seller with registered Indian office for after-sales service; BIS/type test certificates and other product-specific certifications to be uploaded.
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate, and relevant certificates (OEM auth, ISO 9001, material test certificates).
- Delivery: Scope of supply includes only goods; delivery terms aligned with option clause and extended delivery period calculations.
- Warranty: 2-year warranty specified under industry and buyer ATCs; Malicious code and net worth attestations requested.
- Lab acceptance: Material tests performed by Buyer’s lab with test results as acceptance criteria.
Terms, Conditions & Eligibility
- EMD/ bid security: Not explicitly stated in the snippet; bidders must comply with ATC terms.
- Eligibility: ISO 9001 certification; OEM authorization; Udyam/MSME status; registered Indian office for after-sales support; solvency and non-blacklisting undertakings.
- Delivery & price: Quantity variation up to 25% during contract; delivery period calculated from last delivery order date; extension rules apply.
- Documentation: Include PAN, GSTIN, cancelled cheque, EFT mandate; BIS/type test certificates; OEM authorisation; warranty certificates; registered office proof; malicious code certification.
- Penalties: Liquidated damages or penalties not detailed here but to be inferred from ATC and standard government clauses.
Key Specifications
-
Product names: UPS, photo copy machine, color printer
-
Qualification: ISO 9001 certification, OEM authorization, Indian office
-
Delivery: Goods-only scope; option quantity up to 25%
-
Testing: Material Test Certificate; Buyer’s lab acceptance
-
Security/Compliance: BIS/type test certificates; malicious code certification
-
Warranty: 2-year warranty to be provided
Terms & Conditions
-
Option clause allows 25% quantity variation during contract
-
ISO 9001 certification required for bidder or OEM
-
2-year warranty and post-sales support in India
Important Clauses
Payment Terms
Not explicitly specified; adhere to standard government ATC terms including warranty and potential advance or milestone payments as per contract.
Delivery Schedule
Delivery period starts from the last date of original delivery order; extension rules apply for increased quantity.
Penalties/Liquidated Damages
Not detailed in data; likely to follow standard L.D. at contract rate for delayed delivery per government norms.
Bidder Eligibility
-
ISO 9001 certification holder or OEM with equivalent certification
-
Registered office in India with after-sales service capability
-
Udyam/MSME registration and net worth documentation
Tender Data
Bid Details
Quantity
8
Category
UPS
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
10 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
UPS , PHOTO COPY MACHINE , COLOR PRINTER
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Doda
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Doda | Doda | - | - | 5 | 15 | - |
Authority Records
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Documents 5
GeM-Bidding-9967039.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
EFT mandate certificate certified by bank
Udyam/MSME registration certificate
ISO 9001 certification or equivalent
OEM authorization certificate
Material Test Certificate
BIS/type test certificates or equivalent product certificates
Registered office in India proof
Warranty certification for 2 years
Malicious code certification
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for UPS and color printer tender in DODA JK 2026?
Bidders should ensure ISO 9001 certification, OEM authorization with Indian office, and compliance with ATC documents. Submit PAN, GSTIN, cancelled cheque, EFT mandate, Udyam/MSME proof, material test certificate, and type/test certificates. Include two-year warranty and post-sales service commitments for government procurement.
What documents are required for this Indian Army procurement in JK?
Required documents include PAN card, GSTIN, cancelled cheque, EFT mandate, Udyam/MSME registration, ISO 9001 certificate, OEM authorization, material test certificate, BIS/type test certificates, and proof of registered Indian office. Also submit malicious code certificate and warranty documentation.
What are the technical standards for supplier eligibility in this tender?
Bidder must hold ISO 9001 certification; if OEM, an authorized seller with Indian office for after-sales service is required. Compliance with BIS/type test certificates and material test requirements is mandatory; security and anti-virus assurances are requested in ATC.
When is delivery expected and how are quantities adjusted?
Delivery terms follow the original delivery order date with an option to increase up to 25% of bid quantity. Additional time is computed as (Increase/Original) × Original delivery period, minimum 30 days, with possible extension to the original period.
What warranty and after-sales support are required for this supply?
A 2-year warranty is mandated; OEM or bidder must commit to in-country after-sales service. Documentation must include warranty certificates and evidence of support capability across India. Malicious code certification must also be provided.
What is the role of material test certificates in acceptance?
Material Test Certificates must accompany delivery; the Buyer’s Lab conclusions will determine acceptance. Ensure not only certificates but alignment with standard IS/IS0-like material testing norms as applicable to the product category.
Which certifications are non-negotiable for this government bid in JK?
Non-negotiable certifications include ISO 9001, OEM authorization, BIS/type test certificates where specified, material test certificate, and valid Indian office registration for after-sales support. Also ensure GSTIN and PAN details are current and verifiable.
How to verify eligibility and avoid bid rejection for this Army tender?
Verify eligibility by ensuring ISO 9001 compliance, OEM authorization with Indian office, Udyam/MSME proof, and complete documentation: PAN, GSTIN, EFT mandate, material test certificate, and warranty details. Confirm no blacklisting and maintain solvency documentation.