Indian Army Recruitment Rally & Event Management Tender Jalpaiguri West Bengal 2026 - ISH Hygiene & Catering Standards
Bid Publish Date
09-Oct-2026, 7:23 pm
Bid End Date
19-Oct-2026, 8:00 pm
Value
₹2,37,300
Location
Progress
Key Highlights
- • Brand/OEM requirements: Not specified in data
- • Technical certifications/standards: Not specified; hygiene and anti-touting compliance emphasized
- • Special conditions: 50% quantity/duration flexibility; police clearance prior to commencement
- • Warranty/AMC: Not specified
- • Penalties/LD: Not specified
- • Delivery/Installation: On-site 5-day rally at Baichung Bhutia Stadium, Jalpaiguri
- • Location-based: Jalpaiguri, West Bengal; event-centric procurement
- • Eligibility: Police clearance and hygiene compliance as core eligibility
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for an on-site event management package supporting a five-day recruitment rally at Baichung Bhutia Stadium, Jalpaiguri, West Bengal (734006). The procurement covers multi-service requirements including catering and refreshments, videography, photography, internet, CCTV maintenance, and hygiene management for a national-scale event with an estimated value of ₹237,300. The contract includes a flexible scope with a 50 percent increase/decrease option pre- and post-issuance. A Police Clearance Certificate is required for briefing on anti-touting activities, and service providers must ensure high hygiene standards and quality meals.
Technical Specifications & Requirements
- Services: Event management, catering & refreshments, videography, photography, internet, CCTV, hygiene maintenance, and stadium support for a 5-day program.
- Duration/Scope: 5 days; contract quantity/duration adjustable up to 50%.
- Compliance: Police Clearance Certificate for anti-touting briefing; hygiene sanitation and high-quality meals mandated.
- Location: Baichung Bhutia Stadium, Jalpaiguri, West Bengal (734006).
- Financial: Estimated value of ₹237,300; EMD not specified in data; BOQ contains zero items.
- Operational: On-site coordination with Administrative Officer, ARO Siliguri; ensure proper meal quality and sanitation throughout the event.
Terms, Conditions & Eligibility
- Anti-touting: Individual/service provider must avoid criminal activity; police clearance required 7 days before commencement.
- Hygiene: Mandatory sanitation and provision of good-quality meals.
- Scope adjustments: Buyer may modify contract quantity/duration by up to 50%.
- Documentation: Bidders must be prepared to submit police clearance and hygiene compliance proof, along with standard bid documents for this service category.
- Payment/exit terms: Not detailed in available data; focus remains on compliance and on-site performance.
Key Specifications
-
Event management and related services for a 5-day recruitment rally
-
Catering & refreshments, videography, photography, internet, CCTV, hygiene maintenance
-
Location: Baichung Bhutia Stadium, Jalpaiguri, West Bengal
-
Estimated value: ₹237,300
-
50% contract quantity/duration flexibility; pre/post issuance scope adjustment
-
Police Clearance Certificate and hygiene/anti-touting compliance required
Terms & Conditions
-
50% increase/decrease in contract quantity or duration permitted
-
Police Clearance Certificate mandatory for anti-touting briefing
-
Hygiene sanitation and good-quality meals are mandatory
-
On-site coordination with ARO Siliguri before commencement
Important Clauses
Payment Terms
Not specified in available data; focus on contract flexibility and compliance
Delivery Schedule
5-day on-site event at Baichung Bhutia Stadium; duration adjustable by up to 50%
Penalties/Liquidated Damages
Not specified in provided terms; potential for performance-based implications implied by on-site service
Bidder Eligibility
-
Must provide Police Clearance Certificate for anti-touting briefing
-
Must demonstrate capability to supply on-site catering and event services for a national-level rally
-
Must ensure hygiene and sanitation compliance with on-site meal service
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
45 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Indian Army Recruitment Rally; Catering & Refreshment, Videography, Photography, Internt, CCTV, Maint of Hygeine; BaIchung Bhutia Stadium; 5 days
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
4
Delivery Details
Delivery Locations
1
Delivery Cities
JALPAIGURI
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | JALPAIGURI | JALPAIGURI | - | - | 1 | - | - |
Authority Records
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Documents 5
GeM-Bidding-9822486.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
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Required Documents
- Police Clearance Certificate for anti-touting briefing
- Proof of hygiene/sanitation measures
- Demonstration of ability to provide good-quality meals
- Standard bid documents for service contracts (as applicable by bidder)
- Any on-site coordination credentials for events at Baichung Bhutia Stadium
- GST registration and PAN not explicitly listed but commonly required in practice
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for the Indian Army event management tender in Jalpaiguri?
Bidders must submit police clearance for anti-touting briefing, proof of hygiene measures, and demonstrate ability to provide meals. The package includes catering, videography, photography, internet, CCTV, and hygiene maintenance for a 5-day rally at Baichung Bhutia Stadium. Ensure on-site coordination with ARO Siliguri and comply with the 50% scope adjustment rule.
What documents are required for the Jalpaiguri Army rally tender in 2026?
Required documents include Police Clearance Certificate, evidence of hygiene compliance, proof of capability to provide good-quality meals, and standard service bid documents. GST and PAN details are commonly expected though not explicitly listed here. Prepare on-site coordination credentials for Baichung Bhutia Stadium.
What are the key technical requirements for the Army event bid in West Bengal?
The bid covers event management, catering, videography, photography, internet, CCTV, and hygiene maintenance for a 5-day rally. Flexibility exists to adjust contract quantity/duration by up to 50%. Emphasize hygiene, anti-touting briefing, and high-quality meals; no BOQ items are specified.
When is the delivery period for the Jalpaiguri Army recruitment rally services?
Delivery is on-site for a 5-day recruitment rally at Baichung Bhutia Stadium. The contract allows a potential scope adjustment of up to 50% before issuance and after contract award, enabling responsive resourcing for event needs.
What safeguards are required for anti-touting in this Army tender?
A Police Clearance Certificate is mandatory for briefing on anti-touting activities. The bidder must ensure compliance with anti-touting policies during the 5-day event and coordinate with local authorities 7 days before commencement.
What is the estimated value of the Jalpaiguri Army event tender?
The estimated contract value is ₹237,300. Bidders should price catering, refreshments, videography, photography, internet, CCTV, and hygiene services accordingly and plan resources for a five-day on-site deployment at the stadium.
What standards or certifications are required for hygiene in this tender?
The tender emphasizes hygiene sanitation and high-quality meals but does not specify ISO/BIS standards. Bidders should present robust hygiene controls, sanitation practices, and meal safety measures compliant with local health regulations for on-site catering.
What are the key eligibility criteria for service providers in this Army tender?
Eligibility centers on Police Clearance for anti-touting briefing, demonstrated hygiene and meal provisioning capabilities, and the ability to manage on-site services across multiple categories (catering, videography, CCTV, internet) for a 5-day rally at Baichung Bhutia Stadium.