Rural Development Department Bihar High Mast Lighting Tower Tender Samastipur 2026 LED Flood Lighting System Q3
Progress
Key Highlights
- • Clear emphasis on service infrastructure: mandatory functional Service Centre in each consignee state or 30-day setup post-award
- • Option clause allows quantity fluctuation up to 25% during contract and currency term
- • Dedicated toll-free service number and escalation matrix required for post-installation support
- • No BOQ items provided; focus on installation readiness and after-sales capabilities
- • Financial standing condition: bidder must declare non-liquidation status (no bankruptcy/proceedings)
- • Delivery terms anchored to original delivery order date with calculated extensions and minimum 30 days
- • Rural Development Department Bihar procurement in Samastipur for rural lighting infrastructure
- • IS standards or product-specific certifications not specified in the data
Tender Overview
The Rural Development Department Bihar invites bids for a High Mast Lighting Tower for large area with an LED Flood Lighting System (Q3) in Samastipur, Bihar 848101. The procurement scope centers on a lighting infrastructure solution suitable for expansive rural settings, with emphasis on on-site installation readiness and after-sales support. The ATC highlights quantity flexibilities (up to 25%) and extended delivery timelines, with delivery periods linked to original delivery dates. Bidders must ensure financial stability and maintain minimum service presence as stipulated. A functional service center in the consignee state is required if carry-in warranty applies, or the bidder must establish one within 30 days of award. A dedicated toll-free service line and escalation matrix are mandatory for post-installation support.
Technical Specifications & Requirements
- Product: High Mast Lighting Tower with LED Flood Lighting System for large area illumination (Q3).
- No BOQ items available; emphasis on delivery readiness, after-sales support, and OEM service capability.
- Service infrastructure: Functional service center in each consignee state or establishment within 30 days of award; toll-free service number; escalation matrix for service support.
- ATC terms require bidders to comply with option to increase/decrease quantity by up to 25%, and to honor contracted rates during extended delivery periods.
- Financial compliance: bidders must upload an undertaking confirming no liquidation or bankruptcy status.
Terms, Conditions & Eligibility
- EMD details not specified; bidders must meet financial standing and provide necessary documentation.
- Service commitments: establish/verify service center within 30 days; provide dedicated support contact and escalation matrix.
- Delivery terms: delivery period starts from the last date of the original delivery order; extended time calculated with minimum 30 days, subject to option clause.
- Payment terms not disclosed; compliance with delivery and warranty terms is expected.
- General terms include bid compliance with the ATC and bidder eligibility criteria regarding financial solvency and service capabilities.
Key Specifications
-
Product/service: High Mast Lighting Tower with LED Flood Lighting System for large area
-
Estimated value: Not disclosed
-
Delivery: Based on original delivery date with option to extend per clause
-
Experience: Demonstrated service capability and after-sales support in-each consignee state
-
Quality/compliance: Service center requirements and toll-free support mandated
Terms & Conditions
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Option Clause: Up to 25% quantity variation during contract and currency term
-
Service Centre: Functional centre in each consignee state or establish within 30 days
-
Escalation: Dedicated toll-free number and escalation matrix for service support
Important Clauses
Payment Terms
Not specified in data; bidders should anticipate standard government payment upon delivery and acceptance per contract
Delivery Schedule
Delivery period to commence from last date of original delivery order; extended period as per option clause with minimum 30 days
Penalties/Liquidated Damages
Not specified; ATC implies adherence to delivery timelines and potential contractual penalties per standard Govt terms
Bidder Eligibility
-
Financial solvency not in liquidation or bankruptcy; undertaking to be uploaded
-
Functional service capability within the state of each consignee or commitment to establish within 30 days
-
Ability to support 25% quantity variation and ensure approved contracted rates during extension
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
High Mast Lighting Tower for large area with LED Flood Lighting System (Q3)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Samastipur
Delivery Pincodes
848117
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Navin Kumar Thakur | 848117,gram panchayat raj shripurgahar west | Samastipur | Bihar | 848117 | 1 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9866137.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
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Required Documents
GST registration
PAN card
Experience certificates for similar lighting infrastructure projects
Financial statements demonstrating solvency
EMD documents (if applicable per ATC)
Technical bid documents demonstrating LED lighting tower capabilities
OEM authorizations or confirmations of service capabilities
Proof of functional Service Centre establishment or commitment letter
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for High Mast Lighting Tower tender in Samastipur?
Bidders should provide credentials for lighting infrastructure, demonstrate service capability in Bihar, submit GST and PAN, and include an undertaking against liquidation. Ensure compliance with option clause allowing up to 25% quantity variation and establish a Functional Service Centre within 30 days if not already present.
What documents are required for service center eligibility in Bihar lighting tender?
Submit proof of existing service center in the state or letter of commitment to establish one within 30 days of award, along with a dedicated toll-free service line and an escalation matrix. Include GST, PAN, financial statements, and OEM authorizations if applicable.
What are the delivery terms for the Samastipur lighting project tender?
Delivery period starts from the last date of the original delivery order. If extended, compute additional time using (increase in quantity/original quantity) × original delivery period, with a minimum of 30 days, and the purchaser may extend up to the original delivery period.
Which financial qualifications are required for the Bihar lighting tender?
Bidder must demonstrate financial solvency, not be under liquidation or bankruptcy, and upload an undertaking confirming non-liquidation status. EMD details are governed by the ATC; ensure funds are ready for performance obligations.
What post-sale support provisions are mandated for this lighting tender in Bihar?
A dedicated toll-free support number and an escalation matrix for service support are required. Service center availability is essential for carry-in warranty; within-state presence is preferred or established within 30 days of award.
What is the scope of quantity variation allowed in this tender?
The Purchaser reserves the right to increase or decrease the quantity up to 25% of bid quantity at contract placement and during currency, at contracted rates, with delivery time adjustments as specified in ATC.
Are there any specified standards for the high mast lighting system?
No explicit standards are listed in the provided data. Bidders should present LED flood lighting systems compatible with large-area illumination and be prepared to supply OEM certifications and installation documentation as required by the agency.
What are the key eligibility criteria for bidders in this Bihar tender?
Eligibility includes financial solvency, absence of liquidation, the ability to maintain service centers or commit to establishing one within 30 days, and provision of a dedicated service line with an escalation matrix for post-installation support.