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Vanbandhu Kalyan Yojana Tribal Development Department Gujarat Vegetable & Fruit Tender 2025 – ISI/ISO Compliant Scope & EMD Details

Bid Publish Date

30-Dec-2025, 2:12 pm

Bid End Date

14-Jan-2026, 6:00 pm

EMD

₹1,25,329

Value

₹41,77,620

Location

NAVSARI , GUJARAT

Progress

Issue30-Dec-2025, 2:12 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

73134

Category

Potato

Bid Type

Two Packet Bid

Key Highlights

  • • Vendor must submit DD for ₹125,329 payable to PROJECT ADMINISTRATOR VANSDA and provide hardcopy within 5 days
  • • Turnover criterion: average of last 3 financial years; CA certificate acceptable if audited Balance Sheets not available
  • • Quantity variation clause: allowable ±25% during contract with proportional delivery time calculations
  • • 25-item BOQ for vegetables and fruits including staple and exotic items
  • • Delivery schedule anchored to last date of original order with potential extension up to original delivery period
  • • GST, PAN, experience certificates, and OEM authorizations are required documentation
  • • No product-specific standards listed; tender relies on supplier capability for perishable agricultural commodities
  • • Estimated contract value of ₹4,177,620 indicates medium-scale procurement within Gujarat

Categories 8

BRINJAL APPLE ELEPHANT POTATO CABBAGE BANANA CORIANDER PULSES

Tender Overview

Vanbandhu Kalyan Yojana Tribal Development Department of Gujarat seeks procurement of a broad basket of horticultural commodities including vegetables and fruits under a single tender. Estimated value: ₹4,177,620 with EMD ₹125,329. The BOQ comprises 25 items spanning staples like potatoes, onions, leafy greens, gourds, and fruits such as ripe banana and apple. The contract includes a flexible quantity clause allowing ±25% variation and a minimum delivery window linked to original/extended orders. Turnover proof and EMD submission are mandatory. Bidders must align with delivery and payment terms outlined by the buyer's terms and submit via the specified format. This tender emphasizes compliance, traceability, and supplier capability for large, varied consignments within Gujarat.

Technical Specifications & Requirements

  • Product categories: Potatoes, Dry Onion, Brinjal, Ivy Gourd, Elephant Foot Yam, Pointed Gourd, Cluster Beans, Sweet Potato, Bottle Gourd, Drumstick, Fenugreek Leaves, Spinach, Broad Beans, Okra, Cabbage, Cauliflower, Cucumber, Carrot, Lemon, Coriander Leaves, Green Chilli, Ginger, Ripe Banana, Apple, Ripe Tomato
  • Estimated value: ₹4,177,620; EMD: ₹125,329
  • Turnover criteria: average annual turnover (last 3 years) as per audited balance sheets or CA certificate; if bidder is under 3 years, turnover considered from completed years post-incorporation
  • EMD submission: DD in favour of PROJECT ADMINISTRATOR VANSDA; scanned copy uploaded; hardcopy due within 5 days of bid end/opening
  • Option clause: ±25% quantity with proportional delivery extension; minimum 30 days extension if requested; delivery starts from last date of original delivery order
  • Delivery terms: delivery schedule linked to original/extended period; bidder must comply with the extended delivery calculations and timeframes

Terms, Conditions & Eligibility

  • EMD amount: ₹125,329; DD payable to PROJECT ADMINISTRATOR VANSDA; hardcopy to be delivered within 5 days after bid end date/opening
  • Turnover requirement: average turnover over last 3 financial years as documented by audited statements or CA certificate; if under 3 years, consider completed years post-incorporation
  • Delivery & extension: option to increase/decrease quantity by up to 25%; delivery period extended using (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days
  • Documents to submit: GST registration, PAN, audited/CA turnover certificates, experience certificates, EMD proof, technical compliance, OEM authorizations if applicable
  • Payment terms: payment terms to be defined in the purchase order per tender ATC; ensure compliance with supplier terms and delivery milestones
  • Warranty/penalties: check ATC for penalties or warranty; ensure adherence to delivery milestones and quality checks
  • Other notes: tender requires bulk horticultural supply experience, effective cold chain and quality control for perishable items; ensure proper vendor registration in Gujarat

Key Specifications

  • 25-item horticultural basket: potatoes, onions, leafy greens, gourds, beans, yam, banana, apple, tomato, etc.

  • Estimated value: ₹4,177,620; EMD: ₹125,329

  • Turnover requirement: average turnover of last 3 financial years; CA certificate acceptable

  • EMD mode: Demand Draft payable to PROJECT ADMINISTRATOR VANSDA; hardcopy delivery within 5 days

  • Option clause: ±25% quantity; delivery extension formula with minimum 30 days

Terms & Conditions

  • EMD amount and DD payable to PROJECT ADMINISTRATOR VANSDA with hardcopy submission within 5 days

  • Turnover proof required: 3-year average or post-incorporation completed years

  • Delivery flexibility: ±25% quantity variation with proportional extension and minimum 30 days

Important Clauses

Payment Terms

Payment terms will be defined in the purchase order; ensure compliance with delivery milestones and documentation requirements

Delivery Schedule

Delivery starts from the last date of the original delivery order; option to extend up to the original delivery period with calculated time increase

Penalties/Liquidated Damages

Penalties or LDs to be specified in ATC or purchase order; ensure timely delivery and quality compliance for perishable items

Bidder Eligibility

  • Three-year average turnover or post-incorporation turnover sufficiency as per tender

  • Experience in supplying bulk vegetables/fruits to government or large institutional buyers

  • Ability to meet EMD submission requirements and provide OEM authorizations if applicable

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Bill of Quantities (BOQ) 25 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Potato Fresh Vegetable 10,212 kg chitnishpa 10
2 Dry Onion Fresh Vegetable 2,112 kg chitnishpa 10
3 Brinjal Fresh Vegetable 7,825 kg chitnishpa 10
4 Ivy Gourd Fresh Vegetable 3,032 kg chitnishpa 10
5 Elephant Foot Yam Fresh Vegetable 1,696 kg chitnishpa 10
6 Pointed Gourd Fresh Vegetable 1,696 kg chitnishpa 10
7 Cluster Beans Fresh Vegetable 3,485 kg chitnishpa 10
8 Sweet Potato Fresh Vegetable 67 kg chitnishpa 10
9 Bottle Gourd Fresh Vegetable 5,705 kg chitnishpa 10
10 Drumstick Fresh Vegetable 67 kg chitnishpa 10
11 Fenugreek Leaves Fresh Vegetable 739 kg chitnishpa 10
12 Spinach Fresh Vegetable 497 kg chitnishpa 10
13 Broad Beans Fresh Vegetable 1,835 kg chitnishpa 10
14 Okra Fresh Vegetable 4,601 kg chitnishpa 10
15 Cabbage Fresh Vegetable 3,691 kg chitnishpa 10
16 Cauliflower Fresh Vegetable 3,657 kg chitnishpa 10
17 Cucumber Fresh Vegetable 1,661 kg chitnishpa 10
18 Carrot Fresh Vegetable 2,134 kg chitnishpa 10
19 Lemon Fresh Vegetable 1,444 kg chitnishpa 10
20 Coriander Leaves Fresh Vegetable 1,444 kg chitnishpa 10
21 Green Chilli Fresh Vegetable 1,444 kg chitnishpa 10
22 Ginger Fresh Vegetable 1,444 kg chitnishpa 10
23 Ripe Banana Fresh Vegetable 1,973 dozen chitnishpa 10
24 Apple Fresh Vegetable 126 kg chitnishpa 10
25 Ripe Tomato Fresh Vegetable 10,547 kg chitnishpa 10

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements for last 3 years or CA certificate indicating turnover

4

EMD submission proof (DD) and scanned copy

5

Technical bid documents demonstrating compliance for horticultural supply

6

OEM authorization letters (if bidding on behalf of manufacturers)

7

Experience certificates for similar supply of vegetables/fruits

8

Delivery and logistics plan including cold-chain capacity (if applicable)

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for Gujarat vegetable and fruit tender under Vanbandhu Yojana?

Bidders must register, submit GST and PAN, provide 3-year turnover proof or post-incorporation turnover, attach EMD ₹125,329 via Demand Draft to PROJECT ADMINISTRATOR VANSDA, and include OEM authorizations if applicable; deliver hardcopy within 5 days of bid end date; follow the option clause for ±25% quantity.

What documents are required for the Gujarat horticultural tender submission?

Submit GST certificate, PAN, audited financials or CA turnover certificate for last 3 years, bidder experience certificates for similar supply, EMD proof (DD), technical bid, and OEM authorization letters; include turnover computation and delivery plan with cold-chain capability if applicable.

What is the EMD amount and payment method for this tender?

EMD is ₹125,329 payable by Demand Draft in favour of PROJECT ADMINISTRATOR VANSDA; scanned copy required with bid and hardcopy delivered within 5 days of bid end/opening; ensure DD details match bidder registration data.

What is the delivery variation clause for this Gujarat tender?

The purchaser may increase or decrease quantity by up to 25%; delivery period adjusts using the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days; original delivery terms apply unless extended.

What are the key product categories covered in the 25-item BOQ?

The tender covers a broad spectrum of vegetables and fruits, including potatoes, onions, leafy greens, gourds, beans, yam, banana, apple, tomato, and other items listed in the BOQ; the exact 25-item list is aligned to government procurement requirements for tribal welfare.

What turnover documentation is acceptable for eligibility in this tender?

Acceptable documents include audited balance sheets for the last 3 years or a CA/Cost Accountant certificate indicating turnover; if the bidder is under 3 years old, turnover is calculated from completed years post-incorporation.

What are the key eligibility criteria for suppliers bidding this tender in Gujarat?

Eligible bidders must demonstrate financial capacity via turnover evidence, provide EMD and delivery plans, possess GST/PAN, include experience certificates for similar supply, and have the ability to meet the bulk perishable goods procurement requirements with timely delivery.

When is the delivery timeline and how is it calculated for extended orders?

Delivery starts from the last date of the original delivery order; if the quantity is extended, the additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extensions may be applied up to the original period.