Entry and Mid Level Laptop - Notebook,Entry and Mid Level Desktop Computer
N/a
KOLLAM, KERALA
Posted:
27 January 2026
Closed:
6 February 2026
GEM
GEM
Thirunavaya Grama Panchayath Laptop & Desktop Tender Malappuram Kerala 2026 - On-site OEM Warranty & 25% Quantity Flexibility
Bid Publish Date
21-Feb-2026, 5:27 pm
Bid End Date
03-Mar-2026, 7:00 pm
Location
Progress
Issue21-Feb-2026, 5:27 pm
AwardPending
Quantity
2
Category
Entry and Mid Level Laptop - Notebook
Bid Type
Two Packet Bid
Categories
1
Tender Overview
Thirunavaya Grama Panchayath of the Local Self Government Department Kerala seeks procurement of Entry and Mid Level Laptop - Notebook (Q2) and Entry and Mid Level Desktop Computer (Q2) for deployment in Malappuram, Kerala. The bid entails a flexible quantity clause allowing up to 25% increase/decrease from bid quantity and contract quantity, with extended delivery calculations based on the original delivery period. Bidders must demonstrate prior experience with similar supply and installation, provide OEM authorization, and ensure a minimum gem rating of four stars. A product sample, GST registration, and Kerala office presence are required. The award includes installation, training, freight, and post-delivery support as part of the quoted price.
Technical Specifications & Requirements
- Product category: Laptop and Desktop computers (Q2).
- Processor: Laptop type; Processor number clearly specified in BOQ from title/specs.
- Operating System: Factory pre-loaded OS by desktop OEM; certified compatibility with hardware.
- Memory: RAM size in GB as specified; memory modules to be installed in the system.
- Storage: SSD capacity in GB and HDD capacity in GB; type of storage installed (SSD/HDD) defined.
- Display/Monitor: Display size in cm (diagonal) and monitor availability confirmed.
- Warranty: On-site OEM warranty (years) specified; service center must be reachable in consignee district.
- BoQ/Compliance: Bidder must declare make, model, and delivered specs; ISO certification proofs required; sample submission along with bid.
Terms, Conditions & Eligibility
- EMD/Bid security: Not specified in data; ensure alignment with state procurement rules.
- Delivery terms: Delivery timeline linked to original delivery order; option clause allows extended delivery time calculation.
- Payment terms: Inclusive pricing for installation, training, freight; no explicit split terms mentioned.
- Documents: GST certificate, PAN, experience certificates, financial statements, OEM authorization, technical bid, service center proof, product samples.
- Brand/OEM: Quoted brand must be established with verified market presence; OEM authorization required.
- Warranty/Penalties: On-site OEM warranty; gem rating minimum four stars; penalties not detailed.
Key Specifications
-
- Product category: Laptop and Desktop computers (Q2)
-
- Display size: specified in cm (diagonal)
-
- RAM: RAM size in GB to be installed
-
- Storage: SSD capacity in GB and HDD capacity in GB; type of storage installed
-
- Processor type/number: Laptop type processor and corresponding processor number
-
- Operating System: Factory pre-loaded OS by desktop OEM
-
- Monitor availability: Confirmed display/monitor provision
-
- Warranty: On-site OEM warranty (years)
-
- BoQ compliance: Clear make/model and delivered specifications; ISO certificates
-
- Service center: Functional center in consignee district
Terms & Conditions
-
Quantity Flexibility: up to 25% increase/decrease during contract; extended delivery time as per formula
-
Warranty: On-site OEM warranty; minimum gem rating four stars required
-
Documentation: mandatory OEM authorization, product sample, GST, PAN, and Kerala office proof
Important Clauses
Payment Terms
Quoted price must cover installation, training, freight, loading/unloading; no separate payment schedule specified
Delivery Schedule
Delivery starts from last date of original delivery order; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days
Penalties/Liquidated Damages
Not explicitly detailed; adherence to delivery and warranty implied by OEM terms and gem rating requirement
Bidder Eligibility
-
Registered office in Kerala with valid GST certificate
-
Experience in supply and installation of similar IT hardware
-
OEM authorization and ISO certification proofs
-
Functional service center reachable in consignee district
Documents 4
GeM-Bidding-9025934.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Processor | Laptop Type | Mid Level |
| Processor | Processor Number | AMD Ryzen 5 5625U, Intel Core i5 - 1245U Or higher |
| Operating System | Operating System (Factory Pre-Loaded) | Window 11 Professional |
| Memory | RAM Size (GB) | 16.0 Or higher |
| Display | Display Size (in cm) - Diagonal | 35.56 to 38.09 (14 In to 14.99 In) |
| Storage | Capacity of Storage Drive (in GB) | 512, 1024, 2048 Or higher |
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Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates for similar supply and installation
4
Financial statements (as required by T&C)
5
EMD documents suitable to the tender
6
Technical bid documents showing compliance with specifications
7
OEM authorization letter from the original equipment manufacturer
8
Proof of registered office in Kerala
9
GST certificate and office license
10
Product sample for evaluation
11
Address proof of functional service centre in consignee district
12
ISO certificates (for OEM and bidder)
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for laptop and desktop tender in Kerala 2026 Thirunavaya?
Bidders must meet eligibility including Kerala registered office, GST, and OEM authorization. Prepare technical bid with exact make/model, ISO certificates, and a product sample. Ensure on-site OEM warranty and gem four-star rating; include installation, training, and freight in the quoted price. Delivery terms follow the original schedule plus 25% quantity flexibility.
What documents are required for IT hardware tender in Malappuram?
Submit GST certificate, PAN, experience certificates for similar supply, financial statements, EMD documents, OEM authorization, technical bid, Kerala office proof, and proof of a functional service centre. Include product samples and ISO certificates for both bidder and OEM.
What are the technical specifications for laptops in this bid?
Specifications include Laptop/Desktop category, Factory pre-loaded OS, RAM in GB, SSD/HDD capacities in GB, Display size in cm, and On-site OEM warranty (years). Monitor availability and exact processor details are to be declared in BOQ/compliance; ensure OEM is clearly specified.
What is the quantity flexibility and delivery impact in this tender?
The Purchaser may vary quantity by up to 25% at contract placement and during currency. Delivery time scales with the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extended time may be applied to meet extended quantity requirements.
When is OEM authorization required for bid submission in Kerala?
An OEM authorization letter must be uploaded with the bid to confirm the bidder’s ability to supply and service the equipment. This document is mandatory alongside product samples, GST, and Kerala office proof; it assures product compliance with factory-installed OS and warranty terms.
What are the warranty and service center requirements for this procurement?
Bidders must provide On-site OEM warranty and prove a functional service center within the consignee district. Address proof of service center is required; warranty terms should align with the OEM’s standard support schedule and gem rating minimum.
What is required for sample submission in the Kerala IT hardware bid?
A product sample must be submitted by the bid closing date for evaluation. Ensure the sample reflects the declared make and model in the compliance sheet, includes OS and hardware configurations, and is accompanied by OEM authorization and ISO documentation.
How to ensure compliance with GST and local Kerala requirements for this bid?
Submit valid GST registration along with office proof in Kerala. Ensure all quoted prices are inclusive of taxes, installation, training, and freight. Maintain local representation and documentation to satisfy Kerala state procurement norms and OEM warranty obligations.
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Historical Analysis
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Documents 4
GeM-Bidding-9025934.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS