GEM

Airports Authority of India Visakhapatnam Procurement: Smart TV 65 Inch, Video Conferencing, Network Switches & 6 Core OFC Cable 2025

Posted

22 Oct 2025, 05:12 pm

Deadline

12 Nov 2025, 05:00 pm

EMD

₹2,44,263

Value

₹1,22,13,151

Location

VISAKHAPATNAM , ANDHRA PRADESH

Progress

Issue22 Oct 2025, 05:12 pm
AwardPending
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Quantity

555

Category

Distribution Switch 24 X 10 SFP

Bid Type

Two Packet Bid

Key Highlights

  • • Critical brand/OEM requirements: Not explicitly specified; ensure OEM authorizations if required by terms.
  • • Mandatory service centers: State-wide presence or establishment within 30 days post-award.
  • • Warranty structure: Carry-in vs on-site warranty depending on goods; service accessibility affects payment release.
  • • Delivery flexibility: Option clause permits up to 25% quantity variation with corresponding delivery time recalculation.
  • • Financial health: Minimum average turnover over last 3 years; anti-liquidation certificate required.
  • • Lifecycle requirement: Items must have at least 5 years remaining market life; avoid end-of-life products.
  • • Penalties/LDs: Not detailed; contract terms may include performance-related clauses tied to delivery and integration.

Categories 7

CABLE PORT HDPE PIPE SATELLITE ACCESS EQUIPMENT NETWORKING EQUIPMENTS TELEVISION SUPPLY WIRELESS NETWORK

Tender Overview

The Airports Authority of India, Visakhapatnam (Andhra Pradesh) invites bids for a comprehensive IT & infrastructure package, including a Smart TV 65 Inch, Video Conferencing solution with accessories, Distribution Switch 24 X 10 SFP, 10G SFP+ Transceiver, Access Switch 48 Port POE, Access Switch 24 Port POE, Wireless Access Points, and the supply and installation of 6 Core Armoured OFC Cable with HDPE Pipe. Estimated project value is ₹12,213,151 with an EMD of ₹244,263. The scope combines hardware, installation, and integration services at the Visakhapatnam airport facility. Key differentiators include multi-equipment integration and a unified delivery/installation plan within the contract terms. This tender targets qualified IT and networking vendors capable of delivering end-to-end connectivity solutions.

Technical Specifications & Requirements

  • Product/service categories cover: Smart TV 65 Inch, video conferencing systems, core and access network switches, WAPs, SFP+ optics, and high-density OFC installation (6 core).
  • No explicit technical specs provided in the data; emphasis on end-to-end procurement, installation, and integration across IT/network fabric.
  • Financial controls: estimated value ₹12,213,151; EMD ₹244,263; GST compliance advised by bidders.
  • Administrative requirements include establishing a functional service center in the consignee state if not pre-existing, within 30 days of award.
  • Rigorous lifecycle criteria require bidders to avoid obsolescence with minimum 5 years residual market life for offered items. OEM authorizations and certificates may be required.

Terms, Conditions & Eligibility

  • Option clause allows quantity variations up to ±25% of bid quantity during and after contract, at contracted rates, with delivery time adjustments based on the option formula.
  • Service capability mandates a functional State-wise service center for carry-in warranty or on-site warranty; evidence required before payment release.
  • Turnover criterion: average annual turnover over last three financial years must meet the bid document threshold; audited balance sheets or CA certificates accepted.
  • Prohibition on bidders under liquidation; mandatory undertakings to confirm financial stability and non-bankruptcy status.
  • Product lifecycle: offered items must not be End-of-Life before a minimum 5 years residual market life; non-obsolete products only.
  • GST compliance by bidders; failure to provide certificates/documents may lead to bid rejection.

Key Specifications

  • Smart TV 65 Inch with connectivity to VC system

  • Distribution Switch 24 X 10 SFP and 10G SFP+ Transceiver

  • Access Switch 48 Port POE and Access Switch 24 Port POE

  • Wireless Access Points compatible with existing network

  • 6 Core Armoured OFC Cable with HDPE Pipe installation

  • Overall integration and installation services

Terms & Conditions

  • Option clause permits ±25% quantity variation at contracted rates

  • Functional service center requirement in consignee state within 30 days

  • Average turnover over last 3 years must meet bidder criteria

Important Clauses

Payment Terms

Payment to be released after submission of evidence of a functional service center and compliance with contractual milestones; exact milestones not specified.

Delivery Schedule

Delivery period to be recalibrated if quantity is increased under the option clause; minimum delivery adjustments align with 30-day baseline rules.

Penalties/Liquidated Damages

No explicit LD rate provided; expected to be defined in final contract based on delivery performance and installation milestones.

Bidder Eligibility

  • Minimum average annual turnover as per bid document for last 3 years

  • Not under liquidation or bankruptcy; provide undertaking

  • Not obsolete in market; products must have at least 5 years remaining life

  • Presence or ability to establish a functional service center in the consignee state within 30 days

Bill of Quantities (BOQ) 8 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Smart TV- 65 Inch Smart TV- 65 Inch 4 number con_vizag 60
2 Video Conferencing solution with required accessories Video Conferencing solution with required accessories 2 number con_vizag 60
3 Distribution Switch 24 X 10 SFP Distribution Switch 24 X 10 SFP 1 number con_vizag 60
4 10G SFP plus Transceiver 10G SFP Plus Transceiver 24 number con_vizag 60
5 Access Switch 48 Port POE Access Switch 48 Port POE 6 number con_vizag 60
6 Access Switch 24 Port POE Access Switch 24 Port POE 6 number con_vizag 60
7 Wireless Access Points Wireless Access Points 12 number con_vizag 60
8 Supply and Installation of 6 Core Armoured OFC Cable with HDPE Pipe Supply and Installation of 6 Core Armoured OFC Cable with HDPE Pipe 500 number con_vizag 60

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Required Documents

1

GST registration certificate

2

Company PAN card

3

Audited financial statements for the last 3 years or CA certificate detailing turnover

4

Certificate of non-liquidation / non-bankruptcy including a signed undertaking

5

OEM authorization letters (if applicable)

6

Technical compliance certificates or declarations for supplied hardware

7

Proof of functional Service Center or plan to establish within 30 days of award

8

Bid security/EMD receipt for ₹244263

Frequently Asked Questions

How to bid for Visakhapatnam AAI networking tender 2025?

Bidders must meet eligibility criteria, submit GST, PAN, audited turnover certificates, and EMD ₹244263. Include OEM authorizations if required, proof of service center, and 5+ year product lifecycle compliance. Ensure delivery plan aligns with ±25% quantity option and provide installation and integration details for the VC and network gear.

What documents are required for the AAI Visakhapatnam bid 2025?

Submit GST certificate, PAN, 3-year turnover proof (audited balance sheets or CA certificate), non-liquidity undertaking, OEM authorizations, technical compliance certificates, proof of service center, and EMD receipt. Include tender-specific declarations for non-obsolescence and 5-year residual life of items.

What are the technical components in the Visakhapatnam tender?

Scope covers Smart TV 65 Inch, Video Conferencing system with accessories, Distribution Switch 24 X 10 SFP, 10G SFP+ Transceiver, Access Switch 48 Port POE, Access Switch 24 Port POE, Wireless Access Points, and 6 Core Armoured OFC Cable with HDPE Pipe installation, plus integration services.

What is the EMD amount for the AAI Visakhapatnam procurement 2025?

The Earnest Money Deposit is ₹244,263. It should be submitted as per tender instructions, via the prescribed mode, and will be adjusted against bid security or forfeited for non-compliance or withdrawal after submission.

What is the delivery time implication for quantity variation in this tender?

The option clause permits up to 25% quantity variation. Delivery time recalibration uses the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extended time may occur if the extended period is exercised.

What are the service center requirements for this bidding?

Bidders must have a functional service center in the consignee state for carry-in warranty or establish one within 30 days of award. Payment release depends on documentary evidence of having a functional center and ongoing support capability.

What is the minimum product lifecycle requirement for offered items?

Offered products must have at least 5 years residual market life and should not be declared End-of-Life by the OEM before that period, ensuring long-term availability and parts support.