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Indian Army Department of Military Affairs Radiator Servicing & Vehicle Maintenance Tender Lucknow UP 2025

Bid Publish Date

28-Nov-2025, 5:04 pm

Bid End Date

08-Dec-2025, 6:00 pm

Location

LUCKNOW , UTTAR PRADESH

Progress

RA
Issue28-Nov-2025, 5:04 pm
Reverse AuctionCompleted
AwardCompleted
Explore all 4 tabs to view complete tender details

Quantity

37

Category

Complete vehicle servicing with replacement of following spares

Bid Type

Two Packet Bid

Key Highlights

  • • Extensive on-vehicle maintenance scope including radiator servicing, coolant, engine oil, brakes, electrical, suspension, wheel balancing, and cosmetic fittings
  • • Option clause allowing ±25% quantity variation at contract rates and extended delivery period calculation
  • • Labour-inclusive service: dismantle, repair, and reassemble with replacement of spares
  • • 24 items in BOQ with 26 total items indicating broad coverage; quantities unspecified
  • • Emphasis on OEM compatibility for spares and standard vehicle servicing practices

Categories 33

BRAKE ELECTRICAL CRANKSHAFT ASSY TONE HORN BRAKE OIL BRAKE SYSTEM BREAK GEAR FUEL FILTERS COOLANT WHEEL ASSEMBLY BANJOES ROPE WAYS LUBE OIL PNEUMATIC CONING OIL AIR DUCT LUBRICANT PRODUCT VEHICLE SCRAP ENGINE OIL SPORT VEHICLE ACID ESCRAP VEHICLE WATER COOLED ENGINE ENGINE MOBIL OIL HEATING EQUIPMENTS LUBRICATING OILS MACHINE OIL LUBRICANT RIOT HELMET LABOUR JACK

Tender Overview

Organization: Indian Army, Department Of Military Affairs. Location: Lucknow, Uttar Pradesh 226001. Procurement: Servicing and cleaning of radiator complete with acid wash, coolant, labour charges, complete vehicle servicing with spares (fuel filter, oil filter, engine oil), grease, distilled water, brake system repair, electrical system inspection, horn replacement, wheel suspension, wheel balancing, and ancillary items (seat/steering covers, wheel rim cap, new vehicle number plate with BA marking). Estimated value and EMD are not disclosed. The BOQ comprises 26 items with unspecified quantities. An option clause permits ±25% quantity variation at contract rates. Unique scope emphasizes comprehensive on-vehicle maintenance rather than single-component supply, with labour and installation included.

Technical Specifications & Requirements

  • 26 BOQ items covering radiator servicing, acid wash, coolant replenishment, engine oil (Castrol Servo HP), lubrication, distilled water, braking system checks, horn replacement, electrical system repair, wheel alignment/balancing, and cosmetic/identification upgrades.
  • Required service coverage includes dismantling unserviceable brake components, reassembly with new spares, and complete refitting on vehicle.
  • Accessories and fittings: seat/steering covers, wheel rim caps, new BA-number plates with markings; labour charges count toward the total.
  • Delivery framework follows the option policy: quantity increases/decreases up to 25% of bid quantity at contract, with extension timing governed by last order date and a minimum of 30 days.
  • No explicit technical standards are listed; bidders should align with standard vehicle servicing protocols and OEM compatibility for spares.

Terms, Conditions & Eligibility

  • EMD and financial credentials are required per standard government tender practice, though exact amount is not disclosed here.
  • Delivery timeline is tied to the last delivery order date; additional time is calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.
  • Bidders must comply with the option clause for quantity variations and extended delivery periods.
  • Documents typically required: GST registration, PAN, experience certificates, financial statements, technical bid, OEM authorizations; however exact list is not explicitly provided in the data.
  • The tender emphasizes a comprehensive servicing scope rather than a pure parts supply contract, with labour-inclusive work on a range of vehicle systems.

Key Specifications

  • Service categories: radiator cleaning (acid wash), coolant replenishment, labour for engine servicing

  • Spare parts: fuel filter, oil filter, engine oil (Castrol Servo HP), grease (Servo), distilled water

  • Brake system repair: dismantling, replacing worn parts, reassembly, brake oil/clutch fluid (Bosch TVS Waxpol)

  • Electrical system checks and fault rectification, horn replacement (12V High Tone)

  • Wheel suspension checks, complete wheel balancing, seat/steering covers, wheel rim caps, BA-number plate with marking

  • Delivery/extension: 25% quantity variation, delivery period linked to last order date with minimum 30 days

  • Standards: not explicitly listed; bidders to apply standard vehicle servicing and OEM-compliant spares

Terms & Conditions

  • Option clause permits ±25% quantity variation at contract rates

  • Delivery period extension depends on last delivery order date and extended window calculations

  • Labour-inclusive scope requires dismantling, repair, replacement of spares, and reassembly

Important Clauses

Payment Terms

Standard government tender terms apply; exact EMD amount and schedule not disclosed in provided data

Delivery Schedule

Delivery period begins from last date of original delivery order; extended time formula applies with a minimum 30 days

Penalties/Liquidated Damages

Not specified in the data; bidders should assume standard LD clauses unless ATC specifies otherwise

Bidder Eligibility

  • Experience in comprehensive vehicle servicing and maintenance projects

  • Proof of CNG/vehicle workshop capabilities may be required (as applicable to Army fleet services)

  • Financial stability demonstrated by audited statements and GST compliance

Documents 5

GeM-Bidding-8553659.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 26 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Servicing and cleaning of radiator complete with acid wash Servicing and cleaning of radiator complete with acid wash 1 each job ageafmem@232 15
2 Coolant Coolant 3 ltrs ageafmem@232 15
3 Labour charge Labour charge 1 each job ageafmem@232 15
4 Complete vehicle servicing with replacement of following spares Complete vehicle servicing with replacement of following spares 1 each job ageafmem@232 15
5 Fuel filter Fuel filter 1 each ageafmem@232 15
6 Oil Filter Oil Filter 1 each ageafmem@232 15
7 Engine Oil Make Castrol Servo HP Engine Oil Make Castrol Servo HP 8 ltrs ageafmem@232 15
8 Grease Make Servo Grease Make Servo 1 kg ageafmem@232 15
9 Distill water Distill water 1 ltrs ageafmem@232 15
10 Labour charge and water service Labour charge and water service 1 each job ageafmem@232 15
11 Complete checking and repair of Brake system by dismantling Unserviceable items from vehicle carefully reassembling and refitting on vehicle after replacement of the following spares Complete checking and repair of Brake system by dismantling Unserviceable items from vehicle carefully reassembling and refitting on vehicle after replacement of the following spares 1 each job ageafmem@232 15
12 Brake oil Clutch fluid Make Bosch TVS Waxpol Brake oil Clutch fluid Make Bosch TVS Waxpol 1 half litre ageafmem@232 15
13 Labour charges Labour charges 1 each job ageafmem@232 15
14 Checking Repair to Electrical system with complete inspection and rectify Fault if any and replacement of following Checking Repair to Electrical system with complete inspection and rectify Fault if any and replacement of following 1 each job ageafmem@232 15
15 Horn 12 volt High tone Horn 12 volt High tone 2 each ageafmem@232 15
16 Labour charges Labour charges 1 each job ageafmem@232 15
17 Complete checking and repair of wheel suspension system Complete checking and repair of wheel suspension system incl greasing of wheels taking down both wheel after jack up the vehicle dismantling Unserviceable items from vehicle carefully reassembling and refitting on vehicle 1 each job ageafmem@232 15
18 Grease Make Servo Grease Make Servo 1 kg ageafmem@232 15
19 Labour charge Labour charge 1 each job ageafmem@232 15
20 Complete wheel balancing Complete wheel balancing incl greasing of all four wheels taking down both front and rear wheel after jack up the vehicle opening into part cleaning to sort out the unserviceable item and re assembling refitting on vehicle 1 each job ageafmem@232 15
21 Supply and fix of the following items Supply and fix of the following items 1 each job ageafmem@232 15
22 Seat cover Seat cover 1 each set ageafmem@232 15
23 Steering cover Steering cover 1 each ageafmem@232 15
24 Wheel rim cap Wheel rim cap 2 each set ageafmem@232 15
25 Labour charge Labour charge 1 each job ageafmem@232 15
26 New vehicle Number plate with marking of BA no including labour charges front and rear New vehicle Number plate with marking of BA no including labour charges front and rear 1 each job ageafmem@232 15

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar vehicle servicing projects

4

Financial statements (audited, if available)

5

EMD/Security deposit document (as applicable)

6

Technical bid document demonstrating compliance with servicing requirements

7

OEM authorizations or dealership certificates for spares

8

Any additional statutory documents requested in Terms and Conditions

Reverse Auction Schedule

Completed

Start

10-Jan-2026, 6:00 pm

End

12-Jan-2026, 6:00 pm

Duration: 48 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Reverse Auction Results Final Prices

These are the final prices after the reverse auction event. Prices may be lower than initial bids.

Rank Seller Final Price Item
L1M/S SHUBHAM SANTOSH JAIN(MSE,MII)   Under PMA Winner ₹29,500Item Categories : Servicing and cleaning of radiator complete with acid wash,Coolant,Labour charge,Complete vehicle s
L2Industrial Traders (MSE,MII)   Under PMA₹31,268Item Categories : Servicing and cleaning of radiator complete with acid wash,Coolant,Labour charge,Complete vehicle s
L3ESS KAY ELECTRICALS (MSE,MII)   Under PMA₹31,984Item Categories : Servicing and cleaning of radiator complete with acid wash,Coolant,Labour charge,Complete vehicle s

🎉 L1 Winner

M/S SHUBHAM SANTOSH JAIN(MSE,MII)   Under PMA

Final Price: ₹29,500

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid in the Indian Army radiator servicing tender in Lucknow?

Bidders must submit GST registration, PAN, experience certificates, financial statements, EMD documentation, and a technical bid demonstrating OEM authorizations. Ensure compliance with the option clause and provide evidence of past comprehensive vehicle servicing experience. Follow ATC guidelines for submission format and timelines.

What documents are required for the Lucknow vehicle servicing bid 2025?

Required documents typically include GST certificate, PAN, experience certificates for similar work, financial statements, EMD, technical bid, and OEM authorizations. Verify ATC requirements in the uploaded file and ensure all documents reflect up-to-date information before submission date.

What are the key technical scope areas for this Army tender in Lucknow?

Scope includes radiator cleaning with acid wash, coolant replenishment, engine oil and grease, distilled water, brake system repair, electrical fault rectification, horn replacement, wheel balancing, suspension checks, and installation of seat/steering covers and BA-number plates, with labour included.

What is the delivery extension policy for quantity variations in this tender?

The purchaser may increase/decrease quantity by up to 25% at contract rates. Delivery period extension is calculated as (additional quantity ÷ original quantity) × original delivery period, with a guaranteed minimum of 30 days from the extended order date.

What are the eligibility criteria for suppliers offering vehicle maintenance services in Lucknow?

Eligible bidders should demonstrate prior experience in comprehensive vehicle servicing projects, provide GST and PAN, furnish financial statements, and hold OEM authorizations for spares. Compliance with standard service practices and capability to perform on-vehicle repairs is essential.

What are the payment and contract terms for the Army maintenance service bid?

Payment terms align with government tender norms; however the exact schedule (advance/milestones) is not specified here. Bidders should expect performance-based payments, with EMD compliance and delivery milestones tied to last-order dates per ATC terms.