Contract Bidding Open For Price Sheet in BIHAR

Earnest money deposited or not

If deposited indicate amount & details

If not, NSIC registration no. and tech. Details of validity of registration.

Enclose Photostate copy of the letter of registration with NSIC with the bid.

Security deposit as per clause 14 of this specification has to be deposited.

This deposit has to be kept with the Company for the entire contract period.

Whether contractual period indicated in the specification is acceptable.

Whether latest copy of income tax clearance certificate and sales tax certificate enclosed with the bid or not.

Whether terms of payment indicated in the specification is acceptable.

Whether percentage of Service charge has been quoted in the price bid.

Whether Service charge quoted are also applicable on reduced manpower or not? Rebate on account of manpower increase, if any, applicable may be mentioned.

Whether all general terms and conditions are acceptable and no any deviations are quoted.

If any deviation, mention the same

Whether all terms and conditions are acceptable and no any deviations are quoted.

Whether the bidder is agreeable to deploy the Security Guard in BSPTCL in case deviations stipulated by him is not acceptable to Company.

Whether GST is leviable.

Whether any other tax, if applicable is chargeable.

Whether certificates of past performance and copies of related Work orders as per Eligibility criteria submitted or not.

Total deployment of Security Guard in Zone/Circle/Office/GSS for past 5 years

Offer must be made complete in all respects as per Technical specification.

Tenderer shall note and confirm that their scope of work shall fully comply with the requirement as detailed in BSPTCL's Specn.

Tenderer to confirm that they will furnish Bank Guarantee towards security deposit before execution of the contract Agreement

Sales tax on Works contract, Turnover Tax on any other similar taxes under the Sales Tax, Act, as applicable, are included in the Bid/tendered price and BSPTCL/Purchaser shall not bear any expenditure/liability on this account. Entry tax, if any shall be extra.

It is hereby confirmed that if any income-tax, surcharge on income tax or any other corporate tax is applicable/payble under the law, the same shall be paid by the contractor.

Confirm that the following clauses as specified in the tender specifications are accepted unconditionally and no deviations/exceptions are taken on any account whatsoever.:

Prices

Security Deposit

Earnest Money

Liquidated damage for delay

Terms of payment

Mobilization period for Security Guard

Contractual period

Negligence

Agreement

Confirm that additional conditions, deviations, if any, found in the proposal documents other than those stated in the deviation schedules, save the pretaining to any rebate, offered, shall stand with drawn.

Confirm that minimum quoted Service Charge shall be more than 3.85% and maximum 7% (upto atleast 2 decimal)

The Bidder shall ensure the compliance of Private Security Agencies (Regulation) Act, 2005, Govt. of Bihar.

The rates of wages of different category of Security personnel shall not be less than the rates of minimum wages prescribed by the Labour department, Government of Bihar Gazette from time to time.

No other dues on any account shall be payable by the BSPTCL except the rates of the Bidders for wages agreed upon and subsequent revision thereof during the period of agreement.

Mobilization period for Security Personnel and Supervisor will be 30 days from the date of N.O.A.

If it is found that any amount is payable by the successful Bidder towards wages, allowance and statutory dues in respect of the Security Personnel or any loss of BSPTCL property, the same shall be adjusted from the Security Deposit to the extent of the amount so determined reserving the right to recover the deficit amount through other modes of recovery, including the right to terminate the agreement by giving 02 (Two) months notice.

The successful Bidder shall be solely and exclusively responsible for engaging their Security personnel. The BSPTCL will have no liability whatsoever concerning the employees of the Bidder.

The Bidders shall have to make regular and full payment of all wages and allowances to its workers / employees so also the statutory dues, etc. He shall also be liable to indemnify BSPTCL against all losses, damages caused to any commission and omission on the part of the Security personnel deployed by him.

The Bidder / Agency shall not be allowed to transfer, assign, pledge or subcontract/sublet its rights and liabilities under this Agreement to any other Agency or Organization by whatever name be called.

The Security personnel deployed shall be required to report for work as per the direction issued by the in-charge and are required to work for eight hours in a day. In case, the person deployed remains absent on a particular day or comes late / leaves early on three occasions, proportionate deduction from the remuneration for one day will be made.

The agency/firm shall provide round the clock Security to all areas covered in this tender by deploying full-proof Security measures.

Supervisor shall be responsible for immediate interaction with the Incharge where the personnel are to be deployed so that optimal services of the persons deployed could be availed without any disruption. The concerned Incharge shall monitor the deployment of Security Guards as stipulated at Clause no-10.

The entire financial liability in respect of Security personnel deployed in BSPTCL will in no way be liable. It will be the responsibility of the Bidder / Agency to pay to the person deployed a sum not less than the minimum wages prescribed by Labour department, Govt. of Bihar and adduce such evidence as may be required by the Authority of BSPTCL.

The Bidder / Agency shall be solely responsible for the redressal of grievances or resolution of disputes relating to Security personnel. If matter does not resolved by the Agency, matter may be put up before GM-cum-CE of concerned Zone.

The Authority of BSPTCL shall not be responsible for any financial loss or any injury to any Security personnel deployed by the Bidder / Agency in the course of their performing the functions/duties, or for payment towards any compensation.

The Security personnel deployed by the Bidder / Agency shall not claim nor shall be entitled to pay, perks and other facilities admissible to regular / confirmed employees during or after expiry of the Agreement.

In case of termination of this Agreement on its expiry or otherwise, the Security personnel deployed by the Bidder / Agency shall not be entitled to and shall have no claim for any absorption in regular or other capacity.

The Bidder / Agency shall provide a substitute well in advance if there occurs any probability of the Security personnel leaving the job due to his own personal reasons. The payment in respect of the overlapping period of the substitute shall be the responsibility of the Bidder / Agency. The Bidder / Agency shall be responsible for contributions towards Provident Fund and Employees State Insurance, wherever applicable.

The Security personnel deployed by the Bidder /Agency should have good police records and no criminal case should be pending against them.

The Security personnel deployed should be polite, cordial and efficient while handling the assigned work and their actions should promote good will and enhance the image of the BSPTCL. The Bidder /Agency shall be responsible for any act of indiscipline on the part of the Security personnel deployed. In that case, agency must replace the errant security personnel by another one.

The Bidder /Agency shall also supply Dress / Uniforms suitable to summer and winter season and other equipments/ accessories like baton (lathi), torch, Raincoat, Gumboot, Umbrella, Whistle including I-card etc. to each Security personnel at its own cost and expenses. Rechargeable search light to be provided to each unit/place like Zone/Circle/GSS/Store/IB/CRITL. In case of failure of agency to provide the same, penalty of Rs. 1000 shall be charged on agency per instance.

Agency shall ensure Smartphone to Supervisors for the use during working hours. Monthly recharge of phone will be done by agency. No reimbursement will be done against this by BSPTCL

The Security Guard to be deployed by Agency for the purpose of rendering will be appointed by the agency at his sole and own risk after being satisfied of their being physically fit and verification of credentials. However, final authority to accept or reject the proposed Security Guard deployment rest with concerned GM-cum-CE of Transmission Zone.

If Security Guard is not found in uniform/dress during duty hour, a fixed amount of Rs. 500 per month shall be deducted from the bill of agency.

If the number Security Guards/Gunmen/Supervisors(s) are found less than the minimum required under the contract a penalty of Rs.2000/- per Security Guards/Gunmen/Supervisors per day will be deducted from the bill.

� Use of smart phones by the security personnel?s will NOT be permitted while they are on duty. Non-compliance of the same will attract penalty of Rs.200/- per instance. Phone shall not be provided by BSPTCL.

In case of non-satisfactory work noticed by the Competent Authority, an amount of Rs. 2500/- plus the loss incurred will be levied as liquidated damages per day per instance apart from any other penalty deemed fit. Whenever and wherever it is found that the work is not up to the mark in specified point/area it will be brought to the notice of the supervisory staff of the firm by BSPTCL and if no action is taken within Two hours liquidated damages clause will be invoked.

The bidder shall have no claim whatsoever against the BSPTCL for any loss / damage caused to the Bidder / Agency by reasons of war, riot, commotion disturbance, pestilence, epidemical sickness, strike, lockout, earthquake, fire, storm, flood, explosion or any change in the nature, breakdown of plant or machinery for whatever reasons.

Deployment of Security Personnel at one location shall be maximum of 1 (one) year. Accordingly, transfer of Security Guards shall be made from one location to other location. Financial expenses incurred in this regard shall borne by Security Agency.

Security agency is to provide valid license for armed security guard and security agency shall be held responsible for any misuse of the arms.

The daily wages of Unarmed and Armed Security Guards are at par with the daily rate of Semiskilled and Skilled Category of Labourers respectively as communicated by the Govt. of Bihar. At present the daily wages per person being paid by the BSPTCL in line with the Govt. order is as follows : (a) Unarmed Security Guard (Semiskilled category) = Rs. 541/- per day (b) Armed Security Guard (Skilled category) = Rs. 660/- per day (c) Supervisor/Clerical = Rs. 17160/- per month

Wages of Highly skilled/ Skilled and Unskilled security guard is subject to revision as per provision of Labour department, Govt. of Bihar. Further, number of security guard for deployment may be changed/ revised as per requirement of BSPTCL. Accordingly, total order value in N.O.A/W.O will be revised as and when required. However, the service charge rate and other tender terms and conditions shall remain the same for the changed/ revised deployment and order value.

Whether Experience of the firm in security service business for minimum 5 years in the field of providing Security service in Central Govt./ State Govt./ Semi Govt./ establishments/autonomous bodies/corporations / reputed PSU with details in enclosed tabular form in chronological order and Scanned copies of the satisfactory services from the Utility/place where the tenderer is providing/has provided the services or not. Scanned copies of P.O copies along with satisfactory performance certificate to be provided along with the tender.

Total no. Of Security Guards/Gunmen/Supervisors on the rolls of agency with EPFO/ESI shall be minimum 1000. Documentary evidence to be provided.

Number of ex-servicemen deployed by the agency (documentary proof of concerned institutions under Central Govt./State Govt./PSU?s/autonomous bodies) shall be minimum 25. Documentary evidence to be provided.

The registered office / Branch office of the Service provider must be located within the jurisdictional area of Corporate office of BSPTCL (Patna). Valid address proof/Rent agreement of the office is required. Above documents must be submitted by both partners in case of JV.

Scanned copy of Registration Certificate of the firm under Company/Shops/ Establishment Act & JV Agreement/Partnership Agreement for this purpose.

Scanned copy of valid Licence under the Bihar Private Securities Agencies (Regulation) Act, 2005.Above documents must be submitted by both partners in case of JV.

Scanned copies of EPF and ESI Registration Certificate (s) issued by the appropriate authority. Above documents must be submitted by both partners in case of JV.

Scanned copy of numbers of Staff registered under ESI & EPF separately. Documentary proof of vouchers may be attached with latest ECRs, for minimum of 200 guards for last 3 months December 2025, January 2026 and February 2026.

Scanned copy of valid registration certificate issued by National small industries Corporation (NSIC), if applicable for exemption or EMD. EMD exemption subject to submission of required documents indicating exemption towards same work for which tender has been invited. The tender in such cases must be supported with a certified copy of up-to-date/valid registration Certificate failing which the tender will be liable for outright rejection.Above documents must be submitted by both partners in case of JV.

The firm/agency must enclose undertaking indicating that there is no criminal legal suit pending or contemplated against it. Above documents must be submitted by both partners in case of JV.

An Undertaking as per attached Format duly attested by Notary on a non-judicial stamp paper of value of Rs.1000/- (Rupees One Thousand only) regarding their non-blacklisting by any of the Govt. Department, Public Sector Undertaking and/or by Central Vigilance Commission during the last three years. Above documents must be submitted by both partners in case of JV.

An Undertaking as per attached Format duly attested by Notary on a non-judicial stamp paper of value of Rs.1000/- (Rupees One Thousand only) regarding their non-debarment by BSPHCL or its any subsidiary companies. Above documents must be submitted by both partners in case of JV.

The agency should have a contract manager with 5 years experience.

Power of attorney (in case of Partnership Firms)

Copy of Labour License (in Form ? VI) under the Contract Labour (R&A) Act,1970, in support of their five years experience in providing minimum 150 (One hundred fifty) Security personnel in Govt. Department /PSUs and certificate of Principal Employer regarding engagement of the Agency as a Security Service Provider. Above documents must be submitted by both partners in case of JV.

The Bidder must have their own Bank Account

The Bidder must be a regular IT returns File, Copy of IT Returns for last three financial years.

Bidder shall submit audited financial reports for at least five years preceding the date of bid submission.

Scanned copy of proof of minimum turnover of the firm not less than Rs.31.96 Cr. (Rupees Thirty One Crore Ninety Six Lakhs Only) in best 03 (three) out of last 05 (five) financial years (2020-25).

Scanned copies of Income Tax (PAN), GST Registration Certificates, with bank account details containing transaction during last 02 years.

Scanned copy of Audited Balance Sheet & Profit & loss (P&L) account (one page each) and ITR of the firm for last 3 (three) financial years i.e. (2022-25) by the Chartered Accountant.

The Bidder must provide their Bank Details along with IFS Code, Branch Code, transaction details of last 03 months, RTGS details along with a crossed cheque.

The Bidder must duly authorize their signatory.

Bidder shall have liquid assets (L.A.) or/and evidence of access to or availability of credit facilities of not less than 15% of estimated value (4.794 Cr.) of the particular tender for which bid is submitted.