Employees Provident Fund Organisation Security Manpower Rayagada Odisha - Unarmed Guard Services 2025
Progress
Tender Overview
The Employees Provident Fund Organisation (EPFO) invites bids for unarmed security guard services at its office/residential setup in Rayagada, Odisha. The estimated contract value is ₹2,500,000 with an EMD of ₹75,000. The scope covers security manpower for office/commercial/institutional premises. Bidders should note a possible 25% increase/decrease in contract quantity or duration at issuance, with post-award adjustments capped at 25%. World Bank terms may apply for WB-funded projects, and on-time salary payments are mandated via the service provider. EMD can be submitted via online RTGS or as a demand draft, with PBG as an alternative per GeM terms.
Technical Specifications & Requirements
- Category: Unarmed security guard services for office/commercial/institutional/residential sites.
- EMD: ₹75,000; online RTGS or DD acceptable; DD payable to Regional Provident Fund Commissioner, Brahmapur.
- Payment terms: salaries paid by the service provider first; reimbursement to be claimed from the buyer with statutory documents (PF, ESIC) and bank statements.
- PBG/DD path: Performance security via DD or PBG; DD copy to be uploaded within 15 days of award; online submission of EMD proof required.
- Bank details for online transfer: SBI Main Branch, Brahmapur; Beneficiary: EPF Admn Account; Ensure transaction references include bid number and bidder name.
- World Bank terms: Applicable if WB-funded; subject to World Bank special conditions.
- SOW: Refer to attached file; no BoQ data provided.
Terms, Conditions & Eligibility
- EMD: ₹75,000; mode of payment online/DD with delivery of hard copy DD within 15 days of award.
- Sub-contracting: Not allowed without prior written consent; full liability remains with the primary bidder.
- Assignment: Prohibited without buyer consent; joint and several liability remains with contractors and assignees.
- Payment terms: salaries paid by service provider first, then claim reimbursement along with statutory documents.
- WB terms: World Bank conditions may apply for WB-funded projects; ensure compliance with special terms.
Key Specifications
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Security service type: Unarmed security guard for office/commercial/institutional/residential premises
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Estimated contract value: ₹2,500,000; EMD: ₹75,000
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EMD submission methods: RTGS/online payment or Demand Draft
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PBG option: Performance Bank Guarantee or scanned DD copy within 15 days of award
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Payment responsibility: service provider pays salaries first; claims to buyer with PF/ESIC and bank statements
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Bank for payments: State Bank of India – Brahmapur Main Branch; Beneficiary: EPF REG ADMN ACCOUNT
Terms & Conditions
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EMD amount and online/DD submission requirements
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25% quantity/duration variation at contract issuance
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No subcontracting or assignment without prior written consent
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Salary payment obligations by service provider first
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Potential World Bank terms for WB-funded projects
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PBG/DD and reimbursement procedures after award
Important Clauses
Payment Terms
Service provider must pay staff salaries first; reimbursement with statutory documents and bank statements from EPFO after submission.
Delivery Schedule
No specific delivery dates provided; contract quantity/duration can vary by up to 25% at issue with 25% post-award limit.
Penalties/Liquidated Damages
Not detailed in available data; applicable LD/Penalty terms may be part of SOW attachment.
Bidder Eligibility
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Experience in providing security manpower for office/commercial premises
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Financial stability evidenced by 2-3 years of financial statements
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GST registration and PAN validation; compliant with PF/ESIC requirements
Tender Data
Bid Details
Quantity
7
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Requirements
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Security Manpower Service (Version 2.0) - Office/Commercial/Institutions/ Residential; Unarmed Security Guard
Authority Records
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Documents 5
GeM-Bidding-8680318.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Buyer uploaded ATC document
ATC
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST Registration Certificate
Permanent Account Number (PAN) Card
Experience Certificates for security manpower (similar deployments)
Financial Statements (last 2-3 years)
EMD submission proof (online transfer receipt or DD)
Technical compliance certificates (if any)
OEM authorizations or security manpower license (if applicable)
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for EPFO security manpower tender in Rayagada Odisha 2025
Bidders should register with the GeM portal, submit the technical bid along with EMD of ₹75,000 via RTGS/DD, and provide GST, PAN, and experience certificates. Ensure compliance with ISI/ISO-style standards if specified and attach the SOW attachment for clear scope.
What documents are required for EPFO unarmed guards procurement in Odisha
Submit GST certificate, PAN, two to three years of financial statements, security manpower experience certificates, EMD proof (online transfer receipt or DD), PF/ESIC documentation, and any OEM authorizations or licenses as per the T&C file.
What are the technical specifications for unarmed guard services in this tender
The tender specifies unarmed security guard services for office/commercial sites in Rayagada; no BoQ data is provided. Prepare to meet standard security deployment practices, staffing levels, and attendance tracking as described in the SOW attachment.
When is the EMD required and how to submit it for this bid
EMD is ₹75,000; submit online via RTGS or submit a Demand Draft payable to Regional Provident Fund Commissioner, Brahmapur. Upload scanned proof of payment with the bid and ensure DD arrives within 15 days of award.
What are the salary payment terms for this EPFO security contract
The service provider must pay contract staff salaries first and then claim reimbursement from EPFO with PF/ESIC documentation and bank statements showing payments to staff.
Are World Bank terms applicable to this EPFO security tender
World Bank terms may apply if the project is WB-funded; bidders should review any special WB terms in the SOW and ensure compliance with conditionalities as defined in the World Bank agreement.
What is the scope variation allowed in this EPFO security contract
The buyer can increase or decrease contract quantity or duration up to 25% at contract issue and post-award adjustments are also capped at 25%; bidders must accept revised quantities or durations.