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Employees Provident Fund Organisation Security Manpower Rayagada Odisha - Unarmed Guard Services 2025

Bid Publish Date

05-Dec-2025, 8:15 pm

Bid End Date

15-Dec-2025, 9:00 pm

EMD

₹75,000

Value

₹25,00,000

Location

RAYAGADA , ODISHA
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Progress

Issue05-Dec-2025, 8:15 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

7

Bid Type

Two Packet Bid

Categories 1

SECURITY GUARD

Tender Overview

The Employees Provident Fund Organisation (EPFO) invites bids for unarmed security guard services at its office/residential setup in Rayagada, Odisha. The estimated contract value is ₹2,500,000 with an EMD of ₹75,000. The scope covers security manpower for office/commercial/institutional premises. Bidders should note a possible 25% increase/decrease in contract quantity or duration at issuance, with post-award adjustments capped at 25%. World Bank terms may apply for WB-funded projects, and on-time salary payments are mandated via the service provider. EMD can be submitted via online RTGS or as a demand draft, with PBG as an alternative per GeM terms.

Technical Specifications & Requirements

  • Category: Unarmed security guard services for office/commercial/institutional/residential sites.
  • EMD: ₹75,000; online RTGS or DD acceptable; DD payable to Regional Provident Fund Commissioner, Brahmapur.
  • Payment terms: salaries paid by the service provider first; reimbursement to be claimed from the buyer with statutory documents (PF, ESIC) and bank statements.
  • PBG/DD path: Performance security via DD or PBG; DD copy to be uploaded within 15 days of award; online submission of EMD proof required.
  • Bank details for online transfer: SBI Main Branch, Brahmapur; Beneficiary: EPF Admn Account; Ensure transaction references include bid number and bidder name.
  • World Bank terms: Applicable if WB-funded; subject to World Bank special conditions.
  • SOW: Refer to attached file; no BoQ data provided.

Terms, Conditions & Eligibility

  • EMD: ₹75,000; mode of payment online/DD with delivery of hard copy DD within 15 days of award.
  • Sub-contracting: Not allowed without prior written consent; full liability remains with the primary bidder.
  • Assignment: Prohibited without buyer consent; joint and several liability remains with contractors and assignees.
  • Payment terms: salaries paid by service provider first, then claim reimbursement along with statutory documents.
  • WB terms: World Bank conditions may apply for WB-funded projects; ensure compliance with special terms.

Key Specifications

  • Security service type: Unarmed security guard for office/commercial/institutional/residential premises

  • Estimated contract value: ₹2,500,000; EMD: ₹75,000

  • EMD submission methods: RTGS/online payment or Demand Draft

  • PBG option: Performance Bank Guarantee or scanned DD copy within 15 days of award

  • Payment responsibility: service provider pays salaries first; claims to buyer with PF/ESIC and bank statements

  • Bank for payments: State Bank of India – Brahmapur Main Branch; Beneficiary: EPF REG ADMN ACCOUNT

Terms & Conditions

  • EMD amount and online/DD submission requirements

  • 25% quantity/duration variation at contract issuance

  • No subcontracting or assignment without prior written consent

  • Salary payment obligations by service provider first

  • Potential World Bank terms for WB-funded projects

  • PBG/DD and reimbursement procedures after award

Important Clauses

Payment Terms

Service provider must pay staff salaries first; reimbursement with statutory documents and bank statements from EPFO after submission.

Delivery Schedule

No specific delivery dates provided; contract quantity/duration can vary by up to 25% at issue with 25% post-award limit.

Penalties/Liquidated Damages

Not detailed in available data; applicable LD/Penalty terms may be part of SOW attachment.

Bidder Eligibility

  • Experience in providing security manpower for office/commercial premises

  • Financial stability evidenced by 2-3 years of financial statements

  • GST registration and PAN validation; compliant with PF/ESIC requirements

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

No

Item Category

Security Manpower Service (Version 2.0) - Office/Commercial/Institutions/ Residential; Unarmed Security Guard

Authority Records

MINISTRY OF LABOUR AND EMPLOYMENTEMPLOYEES PROVIDENT FUND ORGANISATION

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Documents 5

GeM-Bidding-8680318.pdf

Main Document

Scope Of Work Document

SCOPE_OF_WORK

Buyer uploaded ATC document

ATC

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Experience Certificates for security manpower (similar deployments)

4

Financial Statements (last 2-3 years)

5

EMD submission proof (online transfer receipt or DD)

6

Technical compliance certificates (if any)

7

OEM authorizations or security manpower license (if applicable)

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for EPFO security manpower tender in Rayagada Odisha 2025

Bidders should register with the GeM portal, submit the technical bid along with EMD of ₹75,000 via RTGS/DD, and provide GST, PAN, and experience certificates. Ensure compliance with ISI/ISO-style standards if specified and attach the SOW attachment for clear scope.

What documents are required for EPFO unarmed guards procurement in Odisha

Submit GST certificate, PAN, two to three years of financial statements, security manpower experience certificates, EMD proof (online transfer receipt or DD), PF/ESIC documentation, and any OEM authorizations or licenses as per the T&C file.

What are the technical specifications for unarmed guard services in this tender

The tender specifies unarmed security guard services for office/commercial sites in Rayagada; no BoQ data is provided. Prepare to meet standard security deployment practices, staffing levels, and attendance tracking as described in the SOW attachment.

When is the EMD required and how to submit it for this bid

EMD is ₹75,000; submit online via RTGS or submit a Demand Draft payable to Regional Provident Fund Commissioner, Brahmapur. Upload scanned proof of payment with the bid and ensure DD arrives within 15 days of award.

What are the salary payment terms for this EPFO security contract

The service provider must pay contract staff salaries first and then claim reimbursement from EPFO with PF/ESIC documentation and bank statements showing payments to staff.

Are World Bank terms applicable to this EPFO security tender

World Bank terms may apply if the project is WB-funded; bidders should review any special WB terms in the SOW and ensure compliance with conditionalities as defined in the World Bank agreement.

What is the scope variation allowed in this EPFO security contract

The buyer can increase or decrease contract quantity or duration up to 25% at contract issue and post-award adjustments are also capped at 25%; bidders must accept revised quantities or durations.

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