Indian Army Department of Military Affairs Spares Supply Tender Hisar Haryana - 1-Year Warranty, 2026

Tender Overview

The Indian Army, Department of Military Affairs, invites bids for the supply of goods (spares) at Hisar, Haryana 125001. The Scope of Supply notes “Only supply of Goods” with an emphasis on pre-delivery and post-delivery inspection processes. The single location for delivery is Hisar, Haryana, and the procurement involves 28 BOQ items, though item-level specifics are not disclosed. A pivotal differentiator is the inclusion of a mandatory 2-day sample submission after bid opening and a 1-year warranty on all supplied goods. Bidders should prepare for OEM warranty certification and after-sales service coverage within India. The inclusive terms allow bid quantity adjustments up to 25% during or after contract award, underscoring flexible procurement logistics for scale-up needs in a military setting.

Technical Specifications & Requirements

• Scope: Supply of goods (spares) with inspection at both seller premises and consignee site as dictated by the BOO/ATC selections.
• Warranty: 1 year from final acceptance or post-installation/commissioning; OEM warranty certificates required at delivery.
• Post-delivery checks: Pre-dispatch inspection and post-receipt inspection by designated inspection agencies.
• Sample requirement: Samples of spares to be provided within 2 days after bid opening.
• Installation/Training: Seller to provide installation, commissioning, and maintenance support; service centers must be established in India with local contacts.
• Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation documentation explicit.
• Delivery terms: Notified delivery window tied to option clause; additional time calculation mechanics provided in ATC.
• Quality/Compliance: No explicit standards listed; emphasis on pre/post inspection and OEM warranty.

Terms, Conditions & Eligibility

• EMD/financials: No explicit EMD amount listed in available data; bidders must adhere to general vendor code submission.
• Documents: Copy of PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank.
• Inspection: Pre-dispatch and post-delivery inspection by BOO; samples required within 2 days post-opening.
• Warranty/Support: 1-year warranty; OEM certificates to be submitted at delivery; established service network in India for after-sales.
• Delivery/Quantity: Quantity adjustments up to 25% of bid/contract quantity; delivery period adjustments per option clause; minimum 30 days for extended time.
• Misc: “Scope of supply” includes all cost components; bid price must cover complete service and supply chain.