Border Roads Organisation Video Conferencing Equipment Tender Hanumangarh Rajasthan ISO 9001 2026
Bid Publish Date
24-Oct-2026, 1:44 pm
Bid End Date
03-Nov-2026, 2:00 pm
Location
Progress
Tender Overview
The Border Roads Organisation (Department of Defence) invites bids for the supply, installation, testing and commissioning of video conferencing equipment, including conference speakerphone without Bluetooth and a video conferencing camera, at HANUMARANGARH, RAJASTHAN (335063). The tender emphasizes ISO 9001 certification for bidders, OEM authorization, and post-receipt inspection by a Board of Officer. Scope covers end-to-end delivery, integration, and commissioning of the specified conferencing products, with supplier responsibilities extending through acceptance testing. No BOQ items are listed, and the ESTIMATED VALUE and EMD details are not disclosed in the provided data. This procurement targets compliant, OEM-backed video collaboration solutions with formal quality governance.
Key differentiators include mandatory ISO 9001 certification, BIS/type test certificates, and OEM authorizations to ensure product authenticity and service legitimacy. The absence of explicit BOQ quantities or unit rates suggests a flexible, requirement-driven approach where the supplier must demonstrate technical capability and installation readiness for a defence-related setup. The inclusion of post-delivery inspection underscores accountability for performance in field conditions. Overall, this tender prioritizes certified, source-authorized conferencing equipment ready for rapid deployment.
Technical Specifications & Requirements
- Product category: video conferencing equipment (conference speakerphone without Bluetooth; conferencing camera)
- Required standards/certifications: ISO 9001 certification for bidder or OEM; BIS licence; type test certificates; other certificates as per product specification
- Authorization: OEM/Original Equipment Manufacturer authorization or valid authorisation from authorised distributor with detailed contact information
- Inspection: Post-receipt inspection at consignee site by Board Of Officer; pre-dispatch inspection not applicable per ATC
- CTC/documentation: Upload all certificates with bid; ensure alignment with buyer ATC; no BOQ items provided in data
- Delivery/commissioning scope: Supply, installation, testing and commissioning of video conferencing equipment; includes SITC of goods per buyer’s terms
- Quality/traceability: Compliance with product specifications and proof of certification; ensure authenticity of equipment
- Notes: No explicit quantity or unit pricing disclosed; data centers on compliance and formal certification requirements
Terms, Conditions & Eligibility
- EMD: Not disclosed in provided tender data
- Certificates: ISO 9001 required; BIS licence; type test certificates; other prescribed certificates as per product specification
- Authorization: OEM/authorized distributor authorization with complete contact details
- Inspection: Post-receipt inspection by Board Of Officer; pre-dispatch inspection not mandated
- Delivery/Installation: Scope includes supply, installation, testing and commissioning of goods
- Documentation: Upload necessary certificates with bid; follow ATC guidance; ensure bid compliance
- Other: bidder must comply with buyer’s ATC and any attached supplier terms; non-compliance may lead to rejection
Key Specifications
-
Product/service: video conferencing equipment
-
- Speakerphone: conference-grade, no Bluetooth
-
- Camera: conferencing camera with standard connectivity
-
- Standards: ISO 9001 certified bidder or OEM; BIS licence; type test certificates
-
- Documentation: OEM authorization; certificates as per product spec
-
- Inspection: post-receipt inspection by Board Of Officer
Terms & Conditions
-
Key Term 1: ISO 9001 certification mandatory for bidder or OEM
-
Key Term 2: Post-delivery inspection by Board Of Officer at consignee site
-
Key Term 3: OEM/authorised distributor authorization required with full contact details
Important Clauses
Payment Terms
Not specified in data; terms to be confirmed in ATC
Delivery Schedule
Scope includes SITC; no explicit delivery timeline provided in data
Penalties/Liquidated Damages
No LD details provided in data; penalties may be defined in ATC
Bidder Eligibility
-
Must hold ISO 9001 certification ( bidder or OEM )
-
Must provide OEM/authorisation with verifiable contact details
-
Must comply with Board Of Officer post-receipt inspection at consignee site
Tender Data
Bid Details
Quantity
2
Category
Video Conferencing Camera / Web Camera (V2)
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
5
Past Performance
50 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Conference Speakerphone without Bluetooth (Q2) , Video Conferencing Camera / Web Camera (V2) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
14
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Hanumangarh
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Hanumangarh | Hanumangarh | - | - | 1 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-10067881.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar video conferencing deployments
Financial statements (audited where possible)
EMD/Security deposit documents (as applicable per ATC)
Technical bid documents demonstrating SITC capability
OEM authorization letter or distributor authorization
ISO 9001 certification certificate
BIS licence and type test certificates (as applicable)
Product specification certificates and any other prescribed certificates
Frequently Asked Questions
Key insights about RAJASTHAN tender market
How to bid for BR0 video conferencing equipment in Hanumangarh?
Bidders must meet ISO 9001 certification requirements, provide OEM or authorised distributor authorization, and submit post-receipt inspection readiness. Include BIS/type test certificates, GST, PAN, experience certificates, and financials. The tender requires SITC of conference speakerphone and conferencing camera per ATC guidelines.
What documents are required for BR0 video conference tender 2026?
Required documents include GST registration, PAN, ISO 9001 certificate, BIS licence, OEM authorization, experience certificates for similar deployments, audited financial statements, and technical bid demonstrating SITC capability. Upload certificates as per ATC with the bid submission.
What standards and certifications are mandated for bidders?
Bidders must have ISO 9001 certification for either the bidder or the OEM, plus BIS licence and type test certificates as prescribed in the product specification. OEM authorization with complete contact details is mandatory to qualify for evaluation.
What is the delivery scope for the BR0 conferencing equipment tender?
The scope covers supply, installation, testing and commissioning of video conferencing equipment, including conference speakerphone (without Bluetooth) and a conferencing camera, with post-delivery inspection by Board Of Officer at consignee site.
When is post-delivery inspection conducted for this tender?
Post-receipt inspection is conducted at the consignee site by a Board Of Officer before acceptance of stores, ensuring conformity to the product specification and installation standards.
What is required to prove OEM authorization in this tender?
Bidders must submit an OEM authorization letter or distributor authorization with full name, designation, address, email and phone number, confirming product supply rights and technical responsibility for the offered video conferencing equipment.
What are the key delivery terms and payment posture likely to apply?
ATC may specify delivery timelines and payment terms; currently, explicit terms are not listed. Expect SITC milestones, with possible payment on delivery or after acceptance following inspection and certification as per standard BR0 procurement practices.
What are the essential eligibility criteria for this BR0 bid?
Eligibility centers on ISO 9001 certification, OEM/authorised distributor authorization, ability to demonstrate SITC capability, and conformity verification via post-delivery inspection. Also require BIS/type test certificates and relevant experience in video conferencing deployments.