Indian Air Force Vehicle Hiring Tender West Delhi Sedan & SUV 2022-2026 IS 550/Vehicle Standards 2026
Bid Publish Date
16-Oct-2026, 9:08 am
Bid End Date
23-Oct-2026, 9:00 am
EMD
₹1,13,000
Location
Progress
Key Highlights
- • Vehicle categories: Sedan (local/outstation) and Premium SUV/MUV (local/outstation) on per-vehicle-day basis
- • EMD amount: ₹113000; FDR submission and release conditions clearly defined
- • 25% quantity/duration variation permitted pre- and post-award
- • Delivery at Air Force Station Palam, LP Cell, Delhi Cantt 110010
- • Dedicated service support with toll-free number and escalation matrix
- • Insurance evidence required for all tendered vehicles
Tender Overview
Organization: Indian Air Force, Department of Military Affairs. Service: Vehicle Hiring on a Per Vehicle-Day basis for Sedan and Premium SUV/MUV across Local and Outstation routes, with 120 Kms x 12 Hrs; Round Trip blocks. Applicable years: 2022, 2023, 2024, 2025, 2026. Estimated Value and Quantity not disclosed; EMD: ₹113,000. Location: West Delhi, Delhi – 110008; delivery/assignment at LP CELL, STATION LOGISTICS SECTION, AIR FORCE STATION PALAM, New Delhi 110010. Unique aspect: multi-year, multi-vehicle class procurement with local and outstation options; 25% contract scope variation allowed, post-award with conditions. The tender emphasizes formal EMD compliance, service support details, and FDR-based security deposit options. This notice targets bidders capable of supplying compliant vehicles with robust service networks and clear escalation matrices.
Technical Specifications & Requirements
- Product/Service: Vehicle hiring services for Sedan (local and outstation) and Premium SUV/MUV (local and outstation) on per-vehicle-day basis for 120 km x 12 hours with round trip.
- Timeframe: Coverage for years 2022–2026; bid requires readiness to supply across multiple calendar years.
- EMD & Security: ₹113,000; EMD/PBG options include Fixed Deposit Receipts (FDR) pledged in favor of the Air Force Public Fund Account Palam; FDR release conditions and hardcopy submission timelines apply.
- Delivery/Installation: On-site at LP Cell, Station Logistics Section, Air Force Station Palam, Delhi Cantt 110010. Insurance evidence required for vehicles before award.
- Support & Compliance: Dedicated toll-free support; escalation matrix for service issues; ongoing compliance with government procurement norms.
Terms, Conditions & Eligibility
- Scope variation: up to 25% increase/decrease in quantity or duration; revised scope requires service provider consent.
- Delivery address: air base Palam, Delhi Cantt; installation/delivery performed there.
- Financial standing: Bidder must avoid liquidation or bankruptcy; provide an undertaking against such proceedings.
- Payment & Security: Bidders may submit EMD via FDR; successful bidder can submit Fixed Deposit Receipt as security; hard copy due within specified timelines.
- Insurance: Vehicle insurance evidence must be provided showing government interest in policy notices.
- Documentation: Comprehensive bid documents include GST, PAN, experience certificates, financial statements, OEM authorizations, and technical compliance where applicable.
Key Specifications
-
Vehicle types: Sedan and Premium SUV/MUV
-
Service model: Per Vehicle-Day basis with 120 Km x 12 Hours block
-
Duration coverage: Years 2022–2026
-
EMD: ₹113,000
-
Security: FDR allowed; must be pledged in Air Force Public Fund Account Palam
-
Delivery/installation: LP CELL, Station Logistics Section, Air Force Station Palam
Terms & Conditions
-
25% contract quantity/duration variation allowed before and after contract award
-
FDR-based EMD submission and security deposit acceptable
-
Delivery to Palam airbase; insurance evidence required for vehicles
-
Dedicated service support with escalation matrix mandatory
Important Clauses
Payment Terms
EMD via ₹113000 or equivalent FDR; security deposit via FDR or PBG; payment terms to be defined in contract
Delivery Schedule
Delivery/installation at LP CELL, Palam; timelines linked to award and vehicle readiness
Penalties/Liquidated Damages
Penalties/LD clauses to be specified in contract; escalation matrix for service issues
Bidder Eligibility
-
Not under liquidation or bankruptcy; provide undertaking
-
Demonstrated experience in vehicular hiring contracts
-
Ability to supply both Sedan and Premium SUV/MUV categories for local and outstation routes
Tender Data
Bid Details
Quantity
750
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
12
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Vehicle Hiring Service - Per Vehicle-Day basis - Sedan; 2022, 2023, 2024, 2025, 2026; Local; Plain; 120Kms x 12Hrs; Round Trip , Vehicle Hiring Service - Per Vehicle-Day basis - Sedan; 2022, 2023, 2024, 2025, 2026; Outstation; Plain; 120Kms x 12Hrs; Round Trip , Vehicle Hiring Service - Per Vehicle-Day basis - Premium SUV/MUV; 2022, 2023, 2024, 2025, 2026; Local; Plain; 120Kms x 12Hrs; Round Trip , Vehicle Hiring Service - Per Vehicle-Day basis - Premium SUV/MUV; 2022, 2023, 2024, 2025, 2026; Outstation; Plain; 120Kms x 12Hrs; Round Trip
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
14
Delivery Details
Delivery Locations
1
Delivery Cities
South West delhi
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | South West delhi | South West delhi | - | - | 420 | - | Maximum No. of Vehicles required in a Day/Event : 25 |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 5
GeM-Bidding-9967255.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar vehicle-hiring contracts
Audited financial statements or financial declarations
EMD submission proof or FDR documentation
Technical bid documents and compliance certificates
OEM authorizations (where applicable)
Frequently Asked Questions
Key insights about DELHI tender market
How to bid for the vehicle hiring tender in West Delhi for IAF 2026?
Bidders must meet eligibility criteria, submit EMD of ₹113000 via online payment or FDR, provide GST, PAN, experience certificates, financials, OEM authorizations, and ensure delivery to Palam air force station. Include service support details and escalation matrix; follow the terms to adjust scope by up to 25%.
What documents are required for the IAF Palam vehicle hire bid?
Required documents include GST certificate, PAN, experience certificates for similar contracts, financial statements, EMD proof (or FDR), technical compliance certificates, and OEM authorizations. Ensure submission with bid and deliver hard copies within 15 days after award.
What are the vehicle categories and service scope for this tender?
Eligible categories are Sedan (local/outstation) and Premium SUV/MUV (local/outstation) on a per vehicle-day basis with a block of 120 Km x 12 Hours and round trip. Applicable years cover 2022–2026 with delivery to Palam, Delhi Cantt.
What is the EMD and security deposit process for this IAF tender?
EMD is ₹113,000. Bidders may submit via online payment or as a Fixed Deposit Receipt pledged to Air Force Public Fund Account Palam. On award, the FDR can be released after endorsement; hard copy must reach the buyer within specified timelines.
What are the delivery locations and installation requirements for the vehicles?
Delivery/installation must occur at LP CELL, Station Logistics Section, Air Force Station Palam, Delhi Cantt 110010. Vehicles must be insured; provide insurance evidence showing government interest in the policy.
What are the variation rules for contract quantity in this IAF tender?
The buyer may increase or decrease contract quantity or duration by up to 25% during the issue of contract and after award, with bidder consent required for scope changes.
What ongoing service support is required for bidders in this procurement?
Bidders must provide a dedicated toll-free service line and a formal escalation matrix. Ongoing service support is mandatory to address vehicle issues, with clear points of contact for rapid resolution.
What insurance documentation is needed for the vehicle hire contract?
Provide evidence from an insurer that covers all tendered vehicles and confirms government interest in the policy. This must accompany the bid and be verifiable during evaluation.