GEM

IOCL Bongaigaon Refinery Public Address System Tender 2025 Assam – PA System, Paging Microphone, 10 Zone Console, 8/16 Channel Cabinet Installation

Posted

31 Oct 2025, 09:22 am

Deadline

15 Nov 2025, 09:00 am

Location

BONGAIGAON , ASSAM

Progress

Issue31 Oct 2025, 09:22 am
Corrigendum31 Oct 2025
AwardPending
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Quantity

15071

Category

PA AMPLIFIER

Bid Type

Two Packet Bid

Tender Overview

The Indian Oil Corporation Limited (IOCL) Bongaigaon Refinery in Assam invites bids for procurement of a centralized public address (PA) system, including a 10-zone selector audio console, paging microphone, speakers, assembled cabinet with accesso ries, copper wire, CAT 6 STP cable drum, and related electrification and cable laying. The scope covers supply, installation, testing, commissioning, operator training, and statutory clearances if required. The project requires on-site deployment at DPS- BGR Township, Chirang, Assam, with door-to-door integration and commissioning under IOCL’s supervision. A bid security alternative is mandated via Bid Security Declaration in lieu of EMD. The contract allows a 25% quantity option and requires OEM warranty and post-sale service presence in India.

Technical Specifications & Requirements

  • Product family: centralized PA system with wall-mounted speakers, a 10-zone audio selector console, paging microphone, and associated mounting hardware
  • Cabling: copper wire and CAT 6 STP cable drum for data and audio networks
  • Installation scope: complete supply, installation, testing, commissioning and operator training; compliance with IOCL commissioning requirements
  • Warranty & support: OEM warranty certificates required at delivery; post-warranty service capability through IOCL-approved Indian service centers; service coverage near consignee locations
  • Special terms: Bid Security Declaration in lieu of EMD; option to increase quantity by up to 25% during contract period; on-site installation and testing as part of scope
  • Location: IOCL Bongaigaon Refinery, Chirang, Assam, PIN 783385
  • Delivery/installation timeline: not specified; complies with option clause timing and delivery extension formula
  • Standards: not specified; emphasis on OEM warranty and in-country service network

Terms, Conditions & Eligibility

  • EMD alternative: Bid Security Declaration (BSD) to be submitted in lieu of EMD for all bidders
  • Scope: Supply, installation, testing, commissioning, and operator training; statutory clearances if required
  • Warranty: OEM warranty certificates due at delivery; ensure after-sales service organization in India
  • Delivery terms: option to adjust quantity by up to 25% during contract; delivery period adjustments based on formula provided
  • Documentation: required formats for BSD; proof of service network near consignee; installation training plan
  • Compliance: bidders must demonstrate capability to perform on-site installation and testing; sequence aligned with IOCL terms

Key Specifications

  • Product/service names: centralized public address (PA) system, wall-mounted speakers, paging microphone, 10-zone selector audio console

  • Quantities: not quantified in BoQ; 9 items listed in BOQ with N/A quantities

  • EMD/estimated value: not specified; BSD required in lieu of EMD

  • Experience: prior similar PA system installations and on-site commissioning experience recommended

  • Quality/standards: OEM warranty required; service centers in India; installation testing and commissioning as part of scope

Terms & Conditions

  • Key Term 1: BSD in lieu of EMD required from all bidders

  • Key Term 2: 25% quantity variation allowed during contract with proportional delivery extension

  • Key Term 3: OEM warranty certificates to be submitted at delivery; in-country service support required

Important Clauses

Payment Terms

Payment terms tied to delivery milestones; BSD validity required; no explicit percentages provided in available data

Delivery Schedule

Delivery extension formula available: additional time = (increased quantity / original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Liquidated damages details not specified in provided data; penalties likely tied to delivery and performance as per IOCL terms

Bidder Eligibility

  • Compliance with BSD in lieu of EMD for all bidders

  • Demonstrated experience in supply, installation, testing and commissioning of PA systems

  • In-country service network with regional centers near consignee destinations

  • OEM authorization for PA equipment and warranty obligations

Bill of Quantities (BOQ) 9 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
10 PA AMPLIFIER PA AMPLIFIER 2 ea sheikh_gem 30
20 PAGINGMICROPHONECORD TYPEDESKTOP MODEL PAGINGMICROPHONECORD TYPEDESKTOP MODEL 2 ea sheikh_gem 30
30 10 ZONE SELECTOR AUDIO CONSOLE 10 ZONE SELECTOR AUDIO CONSOLE 2 ea sheikh_gem 30
40 SPEAKER WALLMOUNTING PUBLIC ADDRESS SYS SPEAKER WALLMOUNTING PUBLIC ADDRESS SYS 60 ea sheikh_gem 30
50 ASSEMBLED SYS CABINET W ACCESSORIES ASSEMBLED SYS CABINET W ACCESSORIES 2 ea sheikh_gem 30
60 COPPER WIRE COPPER WIRE 7,500 m sheikh_gem 30
70 Electrification and Cable laying charge with casing and capping Electrification and Cable laying charge with casing and capping 7,500 m sheikh_gem 60
80 Installation, testing ,Programming, Commisioing and Training Charge Installation, testing ,Programming, Commisioing and Training Charge 1 su sheikh_gem 60
90 CAT 6 STP CABLE DRUM CAT 6 STP CABLE DRUM 2 ea sheikh_gem 30

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar PA system installations

4

Financial statements showing turnover and stability

5

Bid Security Declaration (BSD) in lieu of EMD

6

OEM authorization or manufacturer authorization for PA systems

7

Technical bid documents detailing scope of supply, installation, testing, commissioning

8

Warranty certificates or OEM warranty terms

9

Service center details near consignee destinations

10

Any statutory clearances or compliance documents if applicable

Corrigendum Updates

1 Update
#1

Update

31 Oct 2025

Frequently Asked Questions

How to bid for the IOCL Bongaigaon PA system tender in Assam 2025?

Bidders must submit a Bid Security Declaration in lieu of EMD, along with GST, PAN, experience certificates, OEM authorization, and technical bid documents. The scope includes supply, installation, testing, commissioning, and operator training with OEM warranty certificates required at delivery.

What documents are required for IOCL BGR PA system procurement in Assam?

Required documents include GST registration, PAN card, company financial statements, experience certificates for PA installations, OEM authorization, BSD, and detailed technical bid outlining supply, installation, testing, commissioning, and training plans with warranty terms.

What are the key technical specifications for IOCL BGR PA system tender 2025?

Key specs include centralized PA system, wall-mounted speakers, 10-zone selector console, paging microphone, copper wiring, CAT 6 STP cable, and associated accessories. OEM warranty certificates must accompany delivery; on-site installation and commissioning are part of scope.

What is the 25% option clause for IOCL bidding in Bongaigaon Assam?

The purchaser may increase or decrease quantity up to 25% at contract placement and during currency at contracted rates. Additional time is calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days.

What is required for after-sales support for IOCL PA systems in India?

Bidder must have a well-established installation, commissioning, training, troubleshooting, and maintenance service group in India, with service centers near consignee destinations and OEM warranty support documentation.

What is the delivery location and scope for the IOCL BGR Township PA system tender?

Delivery/installation at IOCL Bongaigaon Refinery, Chirang, Assam, PIN 783385. Scope includes supply, installation, testing, commissioning, operator training, and any required statutory clearances.

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