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Doda District Panchayats Solar Street Lighting System Tender Doda Jammu & Kashmir 2025

Bid Publish Date

01-Dec-2025, 11:51 pm

Bid End Date

12-Dec-2025, 10:00 am

EMD

₹15,000

Location

DODA , JAMMU AND KASHMIR
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Progress

Issue01-Dec-2025, 11:51 pm
AwardPending
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Quantity

18

Bid Type

Two Packet Bid

Categories 4

AD FILM LIGHTING STREET LIGHTING SOLAR LIGHT

Tender Overview

Organization: Doda District Panchayats, Department of Panchayati Raj, soliciting a Solar Street Lighting System solution in DODA, JAMMU & KASHMIR. Estimated value: not disclosed; EMD: ₹15,000. Scope includes Supply, Installation, Testing, Commissioning, and Training of operators along with any statutory clearances. Purchase allows up to a 25% quantity variation during contract and extended delivery as per option clause. Turnover criteria require documented evidence of three years’ average turnover; OEM turnover criteria apply to the product maker. This tender targets NTPC-era solar street lighting deployment with emphasis on compliance and delivery readiness.

Technical Specifications & Requirements

  • No explicit product specifications published. bidders should rely on the general scope: solar street lighting system installation, testing, and commissioning; operator training; statutory clearances if any.
  • EMD amount: ₹15,000.
  • Scope to include: delivery, installation, testing, commissioning, and training of operators.
  • Delivery terms: option clause permits quantity variation up to 25%; delivery period from the last date of original delivery order; minimum additional time 30 days.
  • Financials: three-year turnover requirement for bidder and OEM; must upload audited balances or CA certificate.
  • GST handling: bidder bears applicability; GST reimbursement as per actuals or prevailing rate, whichever is lower.
  • No BOQ items available; emphasis on compliance, installation readiness, and post-installation support.

Terms, Conditions & Eligibility

  • EMD: ₹15,000.
  • Performance/Turnover: minimum average annual turnover in last three years; both bidder and OEM turnover criteria apply; documentary evidence required.
  • Scope of supply includes all costs: supply, installation, testing, commissioning, and operator training.
  • Option clause allows ±25% quantity change and extended delivery periods based on calculated time formula.
  • GST: bidder responsible; payment of GST will be adjusted to actuals or applicable rates.
  • Compliance: bidder must not be under liquidation or bankruptcy; provide undertaking.
  • Submission: references to GST, PAN, financials, and experience certificates; ensure OEM authorizations if applicable.

Key Specifications

  • Product/service: Solar Street Lighting System installation, testing, commissioning

  • Estimated value: not disclosed

  • EMD: ₹15,000

  • Turnover: minimum average annual turnover over last 3 years (bidder and OEM)

  • Scope: Supply, Installation, Testing, Commissioning, Operator Training

  • Delivery terms: ±25% quantity variation; minimum 30 days extra delivery time

  • GST: bidder bears applicability; reimbursement as per actuals or applicable lower rate

  • No BOQ items published

Terms & Conditions

  • EMD of ₹15,000 is required with bid submission

  • Quantity may vary up to 25% during and after award

  • Bidder and OEM turnover criteria must be met with documentary evidence

Important Clauses

Payment Terms

GST payable by bidder; reimbursement at actuals or lowest applicable rate; no firm GST % stated

Delivery Schedule

Delivery period starts from last date of original delivery order; additional time is (Increased quantity ÷ Original quantity) × Original delivery period with minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; implied to follow standard contract terms; ensure compliance with delivery schedules

Bidder Eligibility

  • Non-liquidation, non-bankruptcy status with supporting undertaking

  • Minimum average turnover criteria for bidder and OEM over the last 3 years

  • Experience certificates for similar solar street lighting installations

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Solar Street Lighting System (NTPC) (Q3)

Authority Records

PANCHAYATI RAJ DEPARTMENT

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Documents 3

GeM-Bidding-8659861.pdf

Main Document

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Audited financial statements for the last three financial years or CA certificate showing turnover

4

Experience certificates for similar solar street lighting projects

5

EMD payment proof (₹15,000)

6

Technical bid documents demonstrating compliance with scope

7

OEM authorization letter (if bidding on behalf of OEM)

8

Certified Turnover certificates for bidder and OEM (if applicable)

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for solar street lighting tender in Doda?

To bid, prepare documents: GST, PAN, three-year turnover proofs, experience in similar solar lighting projects, EMD ₹15,000, and OEM authorization if applicable. Ensure scope covers supply, installation, testing, commissioning, and operator training; comply with option clause for quantity variation and delivery timeframe.

What documents are required for Doda solar lighting tender submission?

Submit GST certificate, PAN card, audited financial statements or CA certificate, experience certificates for similar projects, EMD receipt for ₹15,000, technical bid, and OEM authorization if submitting for an OEM. Include turnover certificates for bidder and OEM per last three years.

What is the EMD amount for this procurement in Doda?

The bid security deposit is ₹15,000, payable as per the tender terms. Include proof of payment with the bid, ensuring the EMD is valid for the bid validity period and in the prescribed format.

What delivery terms apply to the Doda solar lighting contract?

Delivery can vary by up to 25% of bid quantity during placement and within the contract. Delivery starts after the original delivery order; extended time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

What turnover criteria apply for bidders and OEMs for this tender?

Bidders must show a minimum average annual turnover over the last three years; same criterion applies to the OEM. Provide audited balance sheets or CA certificates showing turnover; if established less than three years, use post-incorporation years for calculation.

Are there specific standards or certifications required for the solar system?

The tender mentions no explicit standards in the data provided; bidders should ensure compliance with project scope, ensure quality testing and commissioning, and be prepared to supply OEM authorizations if required by the buyer.

What is the scope of supply for this Doda procurement?

Scope includes Supply, Installation, Testing, Commissioning, and Training of operators along with any statutory clearances required. The bid should encompass all cost components in the quoted price.

How will GST be handled for this tender in Jammu & Kashmir?

Bidder bears GST applicability; reimbursement will be as per actuals or the applicable minimum rate, whichever is lower, up to the quoted GST percentage. Ensure GST compliance in the bid.

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