Parbhani District Panchayats SMART CLASS EQUIPMENT WITH DIGITAL CONTENTS SOFTWARE Tender Maharashtra 2026
Bid Publish Date
25-Sep-2026, 5:49 pm
Bid End Date
05-Oct-2026, 6:00 pm
Location
Progress
Tender Overview
Parbhani District Panchayats of the Department of Panchayati Raj in Parbhani, Maharashtra 431401 seeks procurement of SMART CLASS EQUIPMENT WITH DIGITAL CONTENTS SOFTWARE (Q3). The scope includes supply, installation, testing and commissioning of the goods, with an emphasis on site visit and product demonstration. The tender mandates demonstration of the offered product and submission of a site visit report with samples within specified timelines. No BOQ items are listed, indicating a focused, equipment-based buy aimed at digitized classrooms across district schools. The tender highlights a flexible quantity clause and rigorous eligibility prerequisites, signaling a high standard for supplier capability and compliance. Bidder experience, turnover, and demonstrated supply of similar category products to government entities are critical differentiators. Unique aspects include mandatory on-site demonstration, sample submission, and a robust option clause for quantity adjustments up to 25% during and after contract award.
Technical Specifications & Requirements
- Category: SMART CLASS EQUIPMENT WITH DIGITAL CONTENTS SOFTWARE (Q3)
- Location: PARBHANI, MAHARASHTRA – 431401
- Scope: Supply, Installation, Testing and Commissioning of goods; product demonstration mandatory; site visit report and samples required
- Demonstration & Samples: Mandatory within stipulated period; failure to demonstrate or submit samples leads to technical disqualification
- Experience Threshold: Bidder or OEM must have 3 years of regular supply to Central/State Govt/PSU for similar category products
- Turnover: Average turnover details must be provided for the last three financial years via certified statements or CA certificate; eligibility linked to turnover thresholds stated in bid document
- Quantity Flexibility: Up to 25% increase/decrease in bid quantity at contracted rates during/after award; additional time calculated but with a minimum 30-day extension
Terms, Conditions & Eligibility
- EMD/Financials: Minimum turnover documentation required; EMD amount not specified publicly; bidders must provide audited balance sheets or CA certificates illustrating turnover
- Delivery & Time: Delivery timelines anchored to original delivery period; option extension respects minimum 30 days; extended delivery duration subject to 25% quantity changes
- Docs & Demonstrations: Site Visit Report and sample submission are mandatory; product demonstration is mandatory; non-compliance leads to technical disqualification
- Contract Scope: Bid price to include supply, installation, testing, and commissioning; scope clause indicates end-to-end delivery including installation services
Key Specifications
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Product category: SMART CLASS EQUIPMENT WITH DIGITAL CONTENTS SOFTWARE (Q3)
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Location requirement: Parbhani, Maharashtra 431401
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Scope: Supply, Installation, Testing and Commissioning of goods
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Mandatory demonstrations: Product demonstration within stipulated period
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Site visit: Required site visit report and sample submission
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Experience: 3 years in supplying similar category to government entities
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Turnover: Last three financial years—documented turnover via audited statements or CA certificate
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Quantity: Option to increase/decrease up to 25% during contract at contracted rates; extended delivery period calculations
Terms & Conditions
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Quantity adjustment up to 25% during/after contract at same rates
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Mandatory site visit report and sample submission
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Mandatory product demonstration within specified period
Important Clauses
Payment Terms
Not publicly specified; contract will follow standard government terms linked to delivery milestones and acceptance
Delivery Schedule
Delivery period begins from last date of original delivery order; extension formula applies with minimum 30 days when additional quantity is ordered
Penalties/Liquidated Damages
Not explicitly stated in data; standard government contracts typically apply LD for late delivery post-acceptance
Bidder Eligibility
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3 years of regular supplier experience for similar category products to govt bodies
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Demonstrated capability to supply, install, test and commission smart classroom equipment
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Financial capacity evidenced by turnover in last 3 financial years (audited balance sheets or CA certificate)
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
SMART CLASS EQUIPMENT WITH DIGITAL CONTENTS SOFTWARE (Q3)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Parbhani
Delivery Pincodes
431511
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Rahul Waman Kale | 431511,DHANGAR TAKLI PURNA PARBHANI | Parbhani | Maharashtra | 431511 | 1 | 30 | - |
Authority Records
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Documents 2
GeM-Bidding-9948498.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
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Required Documents
GST certificate
PAN card
Audited financial statements or CA certificate indicating turnover for last 3 financial years
Experience certificates showing supply to Central/State Govt/PSU for similar category products (3 years)
Site Visit Report and sample submission documents
Proof of product demonstration arrangements
OEM authorization or reseller certificates (if applicable)
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for Parbhani smart class equipment tender in Maharashtra 2026?
Bidders must submit site visit reports and samples, demonstrate the product, and provide 3 years of govt-sector supply experience. Include turnover documents (audited statements/CA certificate) for last 3 years, GST, PAN, and OEM authorizations if applicable. Ensure to meet 25% quantity variation clause and end-to-end supply scope.
What documents are required for Parbhani district procurement of smart classroom software?
Required documents include GST certificate, PAN, audited financial statements or CA turnover certificate for the last 3 years, experience certificates of govt supply in similar category, site visit report, sample submissions, and OEM authorization if applicable. Include product demonstration plan and compliance certificates.
What are the key eligibility criteria for this Parbhani tender?
Eligibility hinges on at least 3 years of supplying similar govt-category products, demonstrated turnover in the last 3 financial years, and the ability to supply, install, test and commission. OEM or reseller credentials must be provided, along with site visit and product demonstration readiness.
What is the delivery schedule for the Parbhani smart class equipment contract?
Delivery commences from the last date of the original delivery order; if quantity is increased by up to 25%, the extended delivery period increases in proportion, with a minimum extension of 30 days. Timely site visits and demonstrations are mandatory.
How is the 25% quantity variation managed for this tender?
The purchaser may increase or decrease bid quantity up to 25% at contracted rates during placement and within the currency of the contract. Delivery timelines adjust according to the calculated extension formula, ensuring minimum 30 days extension when applicable.
What is required for product demonstration in this bidding process?
Product demonstration is mandatory; bidders must schedule and complete demonstration within the stipulated period. Failure to demonstrate results in technical disqualification. Include a detailed demonstration plan and align with site-specific requirements.
What standards or certifications are expected for the smart class equipment?
Standards are specified in the tender as IS/IEC-based classroom equipment norms where applicable; bidders should provide OEM certifications or compliance statements for the digital contents software and hardware integration as part of technical bid.
Where can bidders find the scope of supply and testing requirements?
The bid scope includes Supply, Installation, Testing and Commissioning of goods with end-to-end delivery. Emphasis on on-site testing and commissioning, with site visit and sample submission prerequisites and a mandatory product demonstration.