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Kerala Excise Department Pole Umbrella Tender Thiruvananthapuram 2025 - ISI BIS Fabric & Wind-Resistant V2 Q4

Bid Publish Date

30-Dec-2025, 5:32 pm

Bid End Date

12-Jan-2026, 6:00 pm

Location

THIRUVANANTHAPURAM , KERALA

Latest Corrigendum Available

Progress

Issue30-Dec-2025, 5:32 pm
Corrigendum09-Jan-2026
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

4

Bid Type

Two Packet Bid

Key Highlights

  • • Pole Umbrella (V2) design with Q4 classification for Kerala Excise Department, Thiruvananthapuram
  • • BIS-mark canopy fabric certification requirement; ISI/BIS compliant materials
  • • Exacting dimensional tolerances: outer pole diameters, canopy radius, umbrella height, sheet thickness
  • • Lift and tilt mechanisms specified; maximum tilt angle and wind-resilience requirements
  • • Base/Stand configurations allowed for both mobile and fixed variants
  • • Quantity flexibility clause up to 25% during contract and currency; extended delivery rules
  • • Metal finish standards for all canopy umbrella components
  • • Tender emphasizes wind endurance and engineered design for sustained winds

Categories 1

UMBRELLA

Tender Overview

The procurement is for a Pole Umbrella (V2) under the Kerala Excise Department, located in Thiruvananthapuram, Kerala 695001. The scope centers on a canopy umbrella with a lift and tilt mechanism, engineered for sustained winds. Key design details include pole material, spoke material, frame construction, canopy fabric, and base/stand specifications. The tender emphasizes exacting dimensional tolerances (outer pole diameters, canopy radius, umbrella height) and finishing for metal parts. This award targets suppliers capable of delivering a wind-resilient, BIS-mark canopy fabric product with precise engineering details, including lift/tilt operation and robust base configurations.

  • Targeted product category: Pole Umbrella with V2 design (Q4).
  • Location: Thiruvananthapuram, Kerala.
  • Estimated value and EMD are not disclosed in the excerpt, but the buyer stresses exacting dimensions and BIS-compliant canopy fabric.
  • Unique aspects: mandatory wind resilience, BIS canopy fabric, and exact pole/canopy measurements to meet regulatory standards.

Technical Specifications & Requirements

  • Canopy fabric: BIS-marked with minimum grammage; canopy fabric must be ISI/BIS compliant as referenced under testing and certification.
  • Structural: Pole, spoke, and frame materials specified; outer/upper and lower pole diameters and sheet thickness must meet ± tolerances; canopy radius and umbrella height with precise measurements.
  • Mechanisms: Lift and tilt mechanisms with defined lift/tilt methods; maximum tilt angle and mechanism reliability under sustained winds.
  • Finishing: Metal parts finished to required standard; base/stand design for both mobile and fixed types.
  • Compliance notes: All components to satisfy wind-resilience criteria; BIS certification for canopy fabric; adherence to exact dimensional tolerances.

Terms & Eligibility

  • Quantity flexibility: buyer reserves right to increase/decrease quantity up to 25% of bid quantity during contract and currency; extended delivery periods depend on the same.
  • Delivery timing: delivery period linked to the last date of the original delivery order with option-based extensions.
  • Documentation: bidders must comply with standard bid requirements; GSTIN, PAN, and manufacturer certifications typically required; EMD/Security deposit terms apply when specified.
  • Payment terms: not explicitly stated; ensure readiness to align with government procurement norms; evaluation will consider compliance with BIS/ISI standards and dimensional accuracy.

Key Specifications

  • Pole umbrella with lift and tilt mechanism

  • Canopy fabric BIS-marked; minimum fabric grammage requirement

  • Outer diameter of upper/lower pole with ±2 mm tolerance

  • Umbrella height with ±2 mm tolerance

  • Ribs/Spokes/Canopy framework material specifications

  • Base/Stand construction details for mobile and fixed variants

  • Wind-resilience requirement for sustained winds

Terms & Conditions

  • EMD not disclosed in excerpt; bidders should expect standard EMD terms

  • Quantity adjustment right up to 25% during contract and currency

  • Delivery schedules extend from last date of original delivery order

  • BIS mark and ISI/ISI-like certifications required for canopy fabric

Important Clauses

Payment Terms

No explicit payment terms provided; bidders should anticipate government procurement norms including submission of compliance certificates prior to payment.

Delivery Schedule

Delivery period starts from the last date of the original delivery order; option-based extension may apply with a minimum 30 days.

Penalties/Liquidated Damages

Not explicitly stated; standard government tender penalties may apply for late delivery or non-compliance with BIS standards.

Bidder Eligibility

  • Experience in supplying pole umbrellas or similar canopy systems

  • Demonstrated ability to meet BIS/ISI fabric standards

  • Financial capacity to absorb EMD and sustained delivery commitments

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERAL REQUIREMENT Style Of ‘Pole Umbrella’ Center Pole umbrella
GENERAL REQUIREMENT Pole made up in Two pieces
GENERAL REQUIREMENT Product Shape Square
GENERAL REQUIREMENT Product Stand/Base Mobile (these stands can be moved from one spot to another with minimal difficulty)
GENERAL REQUIREMENT Shape of base stand Rectangular
GENERAL REQUIREMENT The Product shall have a Lift mechanism with a Lift method Push-up
GENERAL REQUIREMENT The Product shall have a Tilt mechanism with the Tilt method Push button/Manual (tilt the canopy in 2 positions)
GENERAL REQUIREMENT Maximum angle of tilting of pole (deg) 10
GENERAL REQUIREMENT The product shall be Engineered to withstand sustained Winds As per Buyer’s requirement (to be indicated at the time of Bid creation)
MATERIAL Pole material MS Pipe
MATERIAL Material of spoke Aluminium
MATERIAL Number of Main Ribs/Struts/Spokes (support the canopy fabric panel) 6
MATERIAL Frame material MS Pipe
MATERIAL Base/Stand made up of (for both Mobile type and Fixed type) Iron
DIMENSION Radius of canopy 600 mm
DIMENSION Outer diameter of upper pole (± 2 mm) 18 mm
DIMENSION Thickness of sheet of upper pole (mm) 1.7 mm
DIMENSION Outer diameter of lower pole (± 2 mm) 30 mm
DIMENSION Thickness of sheet of lower pole (mm) 1.8 mm
DIMENSION Umbrella height (± 2 mm) 1830 mm
DIMENSION Brim height 1870 mm
DIMENSION Length of the upper pole (mm) 700 mm
DIMENSION Length of the lower pole 1200 mm
DIMENSION Ribs/Struts/Spokes Diameter 6 mm
CANOPY FABRIC Canopy fabric Woven Nylon Fabric for Umbrellas, Water Resistant conforming to IS: 11873 – 1986 (With latest amendment)
CANOPY FABRIC Minimum Grammage (Gm/square meter) of the fabric 106 GSM
FINISHING Metal parts of Umbrella shall be finished with Painting
TESTING AND CERTIFICATION BIS mark of canopy fabric No

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar pole umbrella projects

4

Financial statements (last 2-3 years) and solvency

5

EMD/Security deposit proof

6

Technical bid documents demonstrating BIS/ISI compliance

7

OEM authorizations or manufacturer certifications for canopy fabric and components

8

Any BIS/ISI certification documents for canopy fabric

Corrigendum Updates

1 Update
#1

Update

09-Jan-2026

Extended Deadline

12-Jan-2026, 6:00 pm

Opening Date

12-Jan-2026, 6:30 pm

Frequently Asked Questions

Key insights about KERALA tender market

What documents are required for the pole umbrella tender in Thiruvananthapuram Kerala 2025?

Bidders must submit GST registration, PAN, experience certificates for similar work, financial statements, EMD proof, technical bid documents, and OEM authorizations demonstrating canopy fabric BIS/ISI compliance. Ensure BIS/ISI certification is attached for canopy fabric and metal finish documentation.

How to bid for the Kerala Excise Department pole umbrella procurement in 2025?

Prepare a BIS-certified canopy fabric bid with precise pole diameters and canopy radius. Include lift and tilt mechanism specifications, wind-resilience testing data, and ensure 25% quantity flexibility clauses are addressed. Submit all required documents and qualify under standard government procurement processes.

What are the BIS/ISI requirements for canopy fabric in this tender?

Canopy fabric must be BIS-marked with ISI certification where applicable. Provide fabric gramme specification, testing certificates, and supplier/ OEM alignment. The bid should show compliance with BIS standards for safety and durability of outdoor canopy fabric under wind loads.

What is the delivery timeline expectation for quantity adjustments in this tender?

Delivery periods begin from the last date of the original delivery order. If quantity increases by up to 25%, the extension is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days.

What are the key dimensional requirements for the pole umbrella in this tender?

Key dimensions include outer diameter of upper/lower pole ±2 mm, umbrella height ±2 mm, canopy radius, and sheet thickness for upper and lower pole. Precise tolerances ensure proper fit and wind stability for the V2 Q4 design.

How is wind-resilience addressed in the technical specifications for this procurement?

The product must be engineered to withstand sustained winds; specifications require lift and tilt mechanisms with tested performance under wind loads, plus BIS-compliant canopy fabric to ensure durable performance in Kerala’s climate.

What are the required finish and base specifications for mobile vs fixed umbrellas?

Finishing for metal parts must meet specified standards; base/stand design must accommodate both mobile and fixed configurations, with explicit material and dimensional details provided in the bid. Ensure compatibility with canopy frame and pole diameters.

What is the scope of quantity flexibility in this tender and how to reflect it in bids?

The purchaser may increase or decrease quantity up to 25% at contract placement or during currency. Include a pricing schedule with unit rates and a clear contingency for extended delivery periods to cover variable orders.