BHEL Graphite Powder Tender Haridwar Uttarakhand 1-Year Warranty ISO/IS Standards 2026
Bid Publish Date
01-Sep-2026, 4:05 pm
Bid End Date
18-Sep-2026, 2:00 pm
Location
Progress
Key Highlights
- • Critical: 25% quantity variation right during contract execution with clear delivery-time recalculation formula
- • Critical: Post-receipt inspection at consignee site; MTC mandatory; buyer's lab results govern acceptance
- • Critical: OEM warranty certificates required at delivery; 1-year warranty from final acceptance or commissioning
- • Critical: GSTIN invoicing in consignee name; GST applicability and reimbursement per actuals or lower rate
- • Critical: Vendor Code creation requires PAN, GSTIN, cancelled cheque, EFT mandate
Tender Overview
Bharat Heavy Electricals Limited (BHEL) in Haridwar, Uttarakhand invites bids for the supply of Graphite Powder, unit policy specifies supply-only scope with no BOQ quantity listed. The procurement includes a flexible quantity option of up to 25% increase during contract execution. The delivery schedule anchors on original delivery timelines with potential extensions based on quantity adjustments. Robust GST handling and vendor code creation are required. A single-supply contract with post-dispatch verification is expected, with pre-dispatch inspection by the seller only if ATC allows it. This tender emphasizes material test certificates and the buyer’s lab as the sole acceptance criterion, ensuring quality conformity. A one-year warranty from final acceptance or after commissioning is mandated, with OEM warranty certificates due at delivery. The engagement includes installation, commissioning, training, and maintenance support obligations through BHEL’s after-sales network in India. The bid must align with IS/ISO quality expectations and ensure traceable supplier capabilities.
Technical Specifications & Requirements
- Organization: Bharat Heavy Electricals Limited (BHEL), Location: Haridwar, Uttarakhand, Category: Graphite Powder, Product: Graphite powder supply (goods only).
- Delivery/Inspection: Post-receipt inspection at consignee site; pre-dispatch inspection by Seller if ATC permits; nominated inspection by buyer’s agency option.
- Documentation & Certification: Material Test Certificate to accompany supply; OEM warranty certificates to be presented on delivery; GSTIN/PAN, Cancelled Cheque, EFT Mandate certified by bank for bidder setup; GST invoicing in consignee name with consignee GSTIN.
- Warranty & Service: 1-year warranty from final acceptance or after completion of installation/commissioning; guaranteed rectification during the warranty period; established installation, commissioning, training, troubleshooting, and maintenance service network in India.
- Option Clause: Purchaser may increase or decrease quantity up to 25%; delivery period adjusted using the specified formula with a minimum 30 days.
- Conditions: Scope of supply is limited to goods; all costs included in bid price; GST reimbursement as per actuals or lower applicable rate, subject to quoted GST%.
Terms, Conditions & Eligibility
- Delivery & Quantity: 25% variation allowed; delivery time to be recalculated if option exercised; minimum extension 30 days unless original period exceeds that.
- GST & Invoicing: Bidder bears GST applicability; invoice must be in consignee name with consignee GSTIN.
- Vendor Code: Submit PAN, GSTIN, cancelled cheque, and EFT mandate for vendor code creation.
- Testing & Acceptance: Material Test Certificate mandatory; acceptance based on buyer’s lab results; pre-dispatch inspection by seller if ATC permits.
- Warranty & OEM: 1-year warranty; OEM warranty certificates required at delivery; service network in India to support post-warranty needs.
- Warranty & Penalties: Millennium-like penalties or LD terms are not specified; ensure compliance with verification and rectification commitments.
Key Specifications
-
Graphite Powder supply (goods only)
-
Delivery terms: post-receipt inspection at consignee site; pre-dispatch inspection by seller only if ATC permits
-
Quality: Material Test Certificate; buyer’s lab results determine acceptance
-
Warranty: 1-year from final acceptance/commissioning; OEM warranty certificates required
-
Documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate; GST invoicing in consignee name
Terms & Conditions
-
Quantity variation up to 25% with delivery-time adjustment formula
-
GST handling and consignee invoicing with GSTIN
-
Mandatory Material Test Certificate and OEM warranty documentation
Important Clauses
Payment Terms
GST as actual or lower applicable rate; invoice in consignee name with consignee GSTIN; no explicit advance payment terms provided
Delivery Schedule
Delivery window adjusted proportionally to quantity changes; minimum extension 30 days unless original period exceeds 30 days
Penalties/Liquidated Damages
Not explicitly defined; ensure compliance with acceptance test results and warranty remedies
Bidder Eligibility
-
Eligible bidders must supply Graphite Powder with quality documents and GST compliance
-
Must have operation in India for after-sales service and installation/commissioning
-
Must provide OEM warranty certificates and be able to submit Material Test Certificates
Tender Data
Bid Details
Quantity
80000
Bid Type
Two Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Warranty Period
1 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Graphite Powder
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
20000
Delivery Locations
1
Delivery Cities
Haridwar
Delivery Pincodes
249403
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | 249403,Central Foundry Forge Plant, BHEL, Ranipur, Haridwar | Haridwar | Uttarakhand | 249403 | - | 20000 | - |
Authority Records
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Documents 5
GeM-Bidding-9829456.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
18-Sep-2026, 8:30 am
Opening Date
19-Sep-2026, 8:30 am
Categories
1
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Required Documents
PAN card copy
GSTIN certificate copy
Cancelled cheque copy
EFT mandate copy certified by bank
Material Test Certificate to accompany supply
OEM warranty certificates to be submitted at delivery
GST invoice in consignee name with consignee GSTIN
Frequently Asked Questions
Key insights about UTTARAKHAND tender market
How to bid for BHEL graphite powder tender in Haridwar 2026?
Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate; provide Material Test Certificate with delivery; OEM warranty certificates at delivery; invoicing in consignee name with consignee GSTIN; post-receipt inspection by buyer is required.
What documents are required for vendor code creation in this graphite tender?
Submit PAN, GSTIN, cancelled cheque, and EFT Mandate certified by the bank; these enable vendor code creation for BHEL procurement; ensure GST registration is active and linked to eligible entity.
What inspection is involved for graphite powder supply to BHEL Haridwar?
Pre-dispatch inspection by Seller is allowed if ATC permits; Post-receipt inspection at consignee site by BHEL is mandatory; the buyer's lab results govern acceptance.
What warranty is required for graphite powder supplied to BHEL?
A 1-year warranty from final acceptance or after commissioning; OEM warranty certificates must be submitted at delivery; vendor must ensure rectification during the warranty period.
What are the GST invoicing requirements for this tender in Haridwar?
Invoices must be raised in the name of the consignee with the consignee GSTIN; GST reimbursement will be as per actuals or lower applicable rate, subject to quoted GST%.
What is the quantity variation clause for this procurement?
Purchaser may increase/decrease quantity up to 25% at contract placement or during currency; delivery period adjusts using the specified formula with a minimum 30-day extension.
What certificates must accompany graphite powder delivery?
Material Test Certificate, OEM warranty certificates, and any required IS/ISO quality certifications; ensure packaging and labeling meet buyer’s acceptance criteria.
What are the essential eligibility criteria for this tender?
Eligible bidders must demonstrate GST registration, PAN, ability to provide OEM warranties, Material Test Certificates, and post-sale service capability within India; supplier should meet installation and commissioning readiness.