Indian Army Cleaning Duster, Exam Pad and File/Folder Tender DODA Jammu & Kashmir 2026 – Q3/Q4 Goods Supply
Bid Publish Date
12-Oct-2026, 4:01 pm
Bid End Date
19-Oct-2026, 9:00 am
Location
Progress
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids from qualified suppliers for the supply of cleaning duster (Q3), exam pad (Q2) and file/folder (Q4) to be delivered in DODA, Jammu & Kashmir. The procurement scope covers the supply of goods only, with no BOQ items listed. Estimated value is not disclosed, and the contract allows the purchaser to adjust quantities by up to 25% at contract award and during currency, using contracted rates. Key differentiator includes the option-based delivery extension and the requirement to escalate delivery time proportionally, subject to a minimum of 30 days. Bidders should ensure financial standing and post-bid certifications are compliant. The location-specific focus highlights a government defense procurement channel, with logistical constraints typical to the mountainous region.
Technical Specifications & Requirements
- No explicit product specifications provided; bidders must rely on the stated categories: Cleaning Duster (Q3), Exam Pad (Q2), and File/Folder (Q3 or Q4).
- Scope of supply is limited to the delivery of goods; no installation or services are implied.
- Required bid documents include a PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank.
- The tender emphasizes the potential quantity adjustment up to 25% and an extended delivery period calculated as (additional quantity / original quantity) × original delivery period, with a minimum of 30 days.
- Compliance with these terms is mandatory for bid acceptance; certificates and documents must be uploaded with the bid.
Terms, Conditions & Eligibility
- Quantity may be increased or decreased by up to 25% at contract placement and during the currency of the contract.
- Delivery timeline is tied to the extended period calculation, with a minimum extension of 30 days if needed.
- Bidder must not be in liquidation or bankruptcy; must upload an undertaking confirming financial stability.
- Required submissions: PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate duly certified.
- Scope of supply confirms “Goods only” with no additional services; failure to upload certificates may lead to rejection.
- The absence of BOQ items suggests itemized quantification is not provided in the tender data.
Key Specifications
-
- Product/service names: Cleaning Duster (Q3), Exam Pad (Q2), File/Folder (Q3/Q4)
-
- Quantities: up to 25% adjustment allowed
-
- EMD/Estimated value: Not disclosed
-
- Experience: Not specified
-
- Quality/standards: Not specified
Terms & Conditions
-
Quantity variation up to 25% at contract and during currency
-
Delivery extensions with minimum 30-day period
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Supply of goods only; no installation services
Important Clauses
Delivery & Option Clause
Up to 25% quantity variation; extended delivery period calculated as (additional quantity/original quantity) × original delivery period, minimum 30 days
Financial Standing
Bidder must not be under liquidation or bankruptcy; an undertaking confirming financial health must be uploaded
Submission Documents
MANDATORY: PAN, GSTIN, Cancelled Cheque, EFT Mandate; lack of certificates can lead to rejection
Bidder Eligibility
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Not under liquidation or bankruptcy
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Must provide PAN and GSTIN, Cancelled Cheque, EFT Mandate
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Goods-only supply with compliant documentation
Tender Data
Bid Details
Quantity
773
Category
File/Folder (V3)
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
1
Past Performance
30 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Cleaning Duster (V3) (Q3) , Exam Pad (V2) (Q3) , File/Folder (V3) (Q4)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Doda
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Doda | Doda | - | - | 50 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-10022260.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
PAN Card
GSTIN
Cancelled Cheque
EFT Mandate certified by Bank
Undertaking on financial standing (no liquidation/bankruptcy)
Any other certificates requested in the bid document, ATC or Corrigendum
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for Indian Army cleaning supplies in Doda?
To bid, prepare PAN and GSTIN copies, cancelled cheque, and bank-certified EFT Mandate, then upload with your bid. Ensure you meet financial-standing requirements and acknowledge the 25% quantity variation clause. Delivery timing follows the extended-period formula with a 30-day minimum extension.
What documents are required for Doda procurement bid?
Bid documents must include PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank; provide an undertaking on financial stability and ensure all other bid documents listed in ATC/Corrigendum are included.
What are the product categories for this Indian Army tender?
Category scope includes Cleaning Duster (Q3), Exam Pad (Q2), and File/Folder (Q3/Q4); no BOQ items are specified, so item quantities must align with the contract orders and the 25% variation clause.
What is the delivery extension rule for this tender?
Delivery extension is calculated as (additional quantity ÷ original quantity) × original delivery period, with a minimum extension of 30 days; the purchaser may extend to the original delivery period during option exercise.
What standards or certifications are required for eligibility?
The tender data does not specify standards; bidders must meet generic eligibility criteria, provide required bid documents, and ensure financial stability; check ATC and Corrigendum for any added standards.
When is the contract delivery period initiated for quantities variation?
Delivery begins from the last date of the original delivery order; if the option clause is exercised during extended delivery, the additional time starts from the last date of the extended period.
What are the submission requirements for EFT Mandate?
Submit an EFT Mandate certified by the bank, along with the Cancelled Cheque; this ensures payment routing and compliance with the buyer's financial terms for goods-only supply.
Is there any BOQ available for this procurement?
No BOQ items are listed in the tender data; bidders should plan based on the three categories (Cleaning Duster, Exam Pad, File/Folder) and the 25% quantity variation clause, ensuring all required docs are included.