Indian Army Procurement of Office Stationery & Supplies for Military Use Rajasthan 2026 IS0-9001 ISO Certificate
Bid Publish Date
03-Sep-2026, 10:44 am
Bid End Date
14-Sep-2026, 11:00 am
EMD
₹30,000
Location
Progress
Key Highlights
- • EMD amount is ₹30,000; payment and submission as per ATC
- • ISO certificate mandatory; TEC board approval governs post-sampling delivery
- • Bidder rating threshold set at 4.5/5; non-conforming bidders rejected
- • Sample submission required; rejected samples returned after TEC proceedings
- • Empanelment/registration with the agency is mandatory at bid opening
- • Option clause allows ±25% quantity variation at contracted rates
- • PAN, GSTIN, cancelled cheque and EFT mandate required for bid readiness
- • Army unit experience required; vendor must present documents during technical bid
Tender Overview
The Indian Army (Department of Military Affairs) invites bids for a wide assortment of office stationery and consumables, spanning Ninety-three listed items including A4/Legal paper, pens, binders, envelopes, cutters, glue sticks, laminations, tape, erasers, folders, and related accessori es. The estimated value is not disclosed, while the EMD is ₹30,000. The procurement requires delivery to military units with a potential option to increase quantities by up to 25%. Bidders must provide ISO certification, submit samples for TEC board evaluation, and adhere to a strict sampling and approval process. A high bidder rating threshold of 4.5/5 is mandated, and bidders must maintain documentation on file for TEC compliance and quality checks. This tender emphasizes compliance with the buyer’s internal ATC, sample handling, and technical bid documentation, and expects BOQ alignment on letterhead. The opportunity is targeted at suppliers with Army experience and empanelment readiness, highlighting rigorous governance and post-approval testing before delivery. This tender in India’s defence procurement stream underscores reliability, traceability, and ISO-compliant quality assurance for office supply chains.
Technical Specifications & Requirements
- EMD: ₹30,000; payable via online or bank instrument as per tender terms
- Sample submission: Vendor must present items; rejected samples returned after TEC proceedings
- IS/ISO: Mandatory ISO certificate; TEC board governs quality acceptance
- Experience: Seller must demonstrate army unit exposure; provide documents during technical bid
- Vendor rating: Minimum 4.5; otherwise bid rejection
- Empanelment: Bidder to be registered with the procuring agency’s empanelment process by bid opening
- Alternative clause: Option to increase quantity up to 25% at contracted rates
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; sample and BOQ compliance sheet on letterhead
- Delivery: Timelines aligned to delivery orders; additional time via option clause
Terms, Conditions & Eligibility
- EMD: ₹30,000; payable as per ATC
- Sample & TEC: Samples required; TEC board finalizes delivery eligibility
- Quality & ISO: Must provide ISO certificate; adherence to TEC quality checks
- Experience & rating: Army unit experience; bidder rating ≥ 4.5
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation documents
- Option clause: Quantity can vary ± up to 25%; delivery timelines adjust accordingly
- Empanelment: Must be registered with the specified agency on bid opening date
- Liability: Bidder to undertake document genuineness; no liquidation or bankruptcy status
- Sample retention: Approved samples retained until delivery and testing
Key Specifications
-
EMD: ₹30,000
-
No explicit itemized technical specs; emphasis on samples and ISO compliance
-
BOQ alignment to items listed in procurement category
-
Delivery terms governed by option clause up to 25%
-
TEC board confirmation required for store acceptance
-
Empanelment/registration required for award eligibility
-
Samples retained until testing board completes evaluation
Terms & Conditions
-
Mandatory ISO certificate and TEC-based quality approval
-
EMD of ₹30,000; specific payment terms per ATC
-
up to 25% quantity variation at contract and extended delivery terms
Important Clauses
Payment Terms
EMD of ₹30,000; payments per ATC and upon successful TEC approval
Delivery Schedule
Delivery aligned to original orders; extended delivery time calculated if option clause exercised
Penalties/Liquidated Damages
TEC approval governs post-approval delivery; penalties tied to quality and late delivery per ATC
Bidder Eligibility
-
Must have army unit experience and provide supporting documents at technical bid
-
Minimum vendor rating of 4.5/5
-
Registered/empanelled with the procuring agency on bid opening date
Tender Data
Bid Details
Quantity
12069
Category
Thermocole 1 inch
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
3
OEM Avg. Turnover
24
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
Yes (Arbitration clause document) as per DoE OM No.F.1/2/2024-PPD dated 03.06.2024 Arbitration should not be routinely included in contracts
Mediation Clause
Yes (Mediation clause document) as per DoE OM No.F.1/2/2024-PPD dated 03.06.2024 mediation clause should not be routinely included in contracts and pre- litigation mediation can be taken up without any such clause also
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
A4 Paper , Legal Paper , Pen Reynolds Blue , Pen Reynolds Red , U Clip Steel 32mm , Pencil Apsara , Color Flag Oddy , Glue Stick , Binder Clip 19 mm , Binder Clip 25 mm , Binder Clip 32 mm , Binder Clip 41 mm , Binder Clip 51 mm , Eraser Apsara , Pencil Sharpener , Stapler Pin 12 oblique 6 , Stapler Pin 24 oblique 6 , Paper cutter small , Paper cutter Large , Ink Pad Small , Pen Red , Pen Green , Pen Blue , Pen Pilot V5 Blue , Pen Pilot V5 Red , Pen Pilot V5 Black , Mail Folder , Index Folder , Envelop Small , Envelop Large , Envelop A4 , Dak Binder , Lamination Pouch A4 Size , Tag Big , Leave Card , Envelope White 9 into 4 , Envelope Brown 9 into 4 , File Cover Printed color , File Cover Printed White , Talc Sheet , Cello Tape Transparent 2 inch , Cello Tape Transparent 1 inch , Fevicol 250 gm , Paper Cutter Blade Large , Paper Cutter Blade Small , Register 384 Pages , Register 192 Pages , Register 288 Pages , Register 480 Pages , Spiral Binding Sheet Legal Size , Glue Gun Stick , Tape Dispenser , OHP Sheet , OHP Marker Pen , Ivory Sheet white , Gift Packing Paper , Color Ribbon , Thermocole 1 inch , Thermocole 1 oblique 2 inch , Drawing Sheet Roll , Arcylic Sign Holder , DO Pad , Thum Pin
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
8
Delivery Details
Max Delivery Days
20
Delivery Locations
1
Delivery Cities
UDHAMPUR
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | UDHAMPUR | UDHAMPUR | - | - | 670 | 20 | - |
Authority Records
BID & GeM Expert Consultancy
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Documents 7
GeM-Bidding-9758154.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
63 Items Sign in to view GEM price trends Sign in for GEM prices
A4 Paper
As per bid document
Legal Paper
As per bid document
Pen Reynolds Blue
As per bid document
Pen Reynolds Red
As per bid document
U Clip Steel 32mm
As per bid document
Pencil Apsara
As per bid document
Color Flag Oddy
As per bid document
Glue Stick
As per bid document
Binder Clip 19 mm
As per bid document
Binder Clip 25 mm
As per bid document
Binder Clip 32 mm
As per bid document
Binder Clip 41 mm
As per bid document
Binder Clip 51 mm
As per bid document
Eraser Apsara
As per bid document
Pencil Sharpener
As per bid document
Stapler Pin 12 oblique 6
As per bid document
Stapler Pin 24 oblique 6
As per bid document
Paper cutter small
As per bid document
Paper cutter Large
As per bid document
Ink Pad Small
As per bid document
Pen Red
As per bid document
Pen Green
As per bid document
Pen Blue
As per bid document
Pen Pilot V5 Blue
As per bid document
Pen Pilot V5 Red
As per bid document
Pen Pilot V5 Black
As per bid document
Mail Folder
As per bid document
Index Folder
As per bid document
Envelop Small
As per bid document
Envelop Large
As per bid document
Envelop A4
As per bid document
Dak Binder
As per bid document
Lamination Pouch A4 Size
As per bid document
Tag Big
As per bid document
Leave Card
As per bid document
Envelope White 9 into 4
As per bid document
Envelope Brown 9 into 4
As per bid document
File Cover Printed color
As per bid document
File Cover Printed White
As per bid document
Talc Sheet
As per bid document
Cello Tape Transparent 2 inch
As per bid document
Cello Tape Transparent 1 inch
As per bid document
Fevicol 250 gm
As per bid document
Paper Cutter Blade Large
As per bid document
Paper Cutter Blade Small
As per bid document
Register 384 Pages
As per bid document
Register 192 Pages
As per bid document
Register 288 Pages
As per bid document
Register 480 Pages
As per bid document
Spiral Binding Sheet Legal Size
As per bid document
Glue Gun Stick
As per bid document
Tape Dispenser
As per bid document
OHP Sheet
As per bid document
OHP Marker Pen
As per bid document
Ivory Sheet white
As per bid document
Gift Packing Paper
As per bid document
Color Ribbon
As per bid document
Thermocole 1 inch
As per bid document
Thermocole 1 oblique 2 inch
As per bid document
Drawing Sheet Roll
As per bid document
Arcylic Sign Holder
As per bid document
DO Pad
As per bid document
Thum Pin
As per bid document
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | A4 Paper | As per bid document | 670 | ream | ravi_ncsr | 20 | |
| 2 | Legal Paper | As per bid document | 130 | ream | ravi_ncsr | 20 | |
| 3 | Pen Reynolds Blue | As per bid document | 400 | nos | ravi_ncsr | 20 | |
| 4 | Pen Reynolds Red | As per bid document | 80 | nos | ravi_ncsr | 20 | |
| 5 | U Clip Steel 32mm | As per bid document | 35 | pkt | ravi_ncsr | 20 | |
| 6 | Pencil Apsara | As per bid document | 216 | nos | ravi_ncsr | 20 | |
| 7 | Color Flag Oddy | As per bid document | 115 | nos | ravi_ncsr | 20 | |
| 8 | Glue Stick | As per bid document | 110 | nos | ravi_ncsr | 20 | |
| 9 | Binder Clip 19 mm | As per bid document | 70 | pkt | ravi_ncsr | 20 | |
| 10 | Binder Clip 25 mm | As per bid document | 70 | pkt | ravi_ncsr | 20 | |
| 11 | Binder Clip 32 mm | As per bid document | 25 | pkt | ravi_ncsr | 20 | |
| 12 | Binder Clip 41 mm | As per bid document | 25 | pkt | ravi_ncsr | 20 | |
| 13 | Binder Clip 51 mm | As per bid document | 25 | pkt | ravi_ncsr | 20 | |
| 14 | Eraser Apsara | As per bid document | 159 | nos | ravi_ncsr | 20 | |
| 15 | Pencil Sharpener | As per bid document | 165 | nos | ravi_ncsr | 20 | |
| 16 | Stapler Pin 12 oblique 6 | As per bid document | 60 | pkts | ravi_ncsr | 20 | |
| 17 | Stapler Pin 24 oblique 6 | As per bid document | 40 | pkts | ravi_ncsr | 20 | |
| 18 | Paper cutter small | As per bid document | 31 | nos | ravi_ncsr | 20 | |
| 19 | Paper cutter Large | As per bid document | 34 | nos | ravi_ncsr | 20 | |
| 20 | Ink Pad Small | As per bid document | 7 | nos | ravi_ncsr | 20 | |
| 21 | Pen Red | As per bid document | 20 | nos | ravi_ncsr | 20 | |
| 22 | Pen Green | As per bid document | 22 | nos | ravi_ncsr | 20 | |
| 23 | Pen Blue | As per bid document | 60 | nos | ravi_ncsr | 20 | |
| 24 | Pen Pilot V5 Blue | As per bid document | 55 | nos | ravi_ncsr | 20 | |
| 25 | Pen Pilot V5 Red | As per bid document | 20 | nos | ravi_ncsr | 20 | |
| 26 | Pen Pilot V5 Black | As per bid document | 10 | nos | ravi_ncsr | 20 | |
| 27 | Mail Folder | As per bid document | 12 | nos | ravi_ncsr | 20 | |
| 28 | Index Folder | As per bid document | 200 | nos | ravi_ncsr | 20 | |
| 29 | Envelop Small | As per bid document | 600 | nos | ravi_ncsr | 20 | |
| 30 | Envelop Large | As per bid document | 600 | nos | ravi_ncsr | 20 | |
| 31 | Envelop A4 | As per bid document | 1,500 | nos | ravi_ncsr | 20 | |
| 32 | Dak Binder | As per bid document | 50 | nos | ravi_ncsr | 20 | |
| 33 | Lamination Pouch A4 Size | As per bid document | 6 | pkt | ravi_ncsr | 20 | |
| 34 | Tag Big | As per bid document | 60 | bundle | ravi_ncsr | 20 | |
| 35 | Leave Card | As per bid document | 800 | nos | ravi_ncsr | 20 | |
| 36 | Envelope White 9 into 4 | As per bid document | 800 | nos | ravi_ncsr | 20 | |
| 37 | Envelope Brown 9 into 4 | As per bid document | 800 | nos | ravi_ncsr | 20 | |
| 38 | File Cover Printed color | As per bid document | 1,800 | nos | ravi_ncsr | 20 | |
| 39 | File Cover Printed White | As per bid document | 500 | nos | ravi_ncsr | 20 | |
| 40 | Talc Sheet | As per bid document | 1 | roll | ravi_ncsr | 20 | |
| 41 | Cello Tape Transparent 2 inch | As per bid document | 80 | nos | ravi_ncsr | 20 | |
| 42 | Cello Tape Transparent 1 inch | As per bid document | 80 | nos | ravi_ncsr | 20 | |
| 43 | Fevicol 250 gm | As per bid document | 34 | nos | ravi_ncsr | 20 | |
| 44 | Paper Cutter Blade Large | As per bid document | 30 | nos | ravi_ncsr | 20 | |
| 45 | Paper Cutter Blade Small | As per bid document | 30 | nos | ravi_ncsr | 20 | |
| 46 | Register 384 Pages | As per bid document | 78 | nos | ravi_ncsr | 20 | |
| 47 | Register 192 Pages | As per bid document | 80 | nos | ravi_ncsr | 20 | |
| 48 | Register 288 Pages | As per bid document | 115 | nos | ravi_ncsr | 20 | |
| 49 | Register 480 Pages | As per bid document | 70 | nos | ravi_ncsr | 20 | |
| 50 | Spiral Binding Sheet Legal Size | As per bid document | 4 | pkt | ravi_ncsr | 20 | |
| 51 | Glue Gun Stick | As per bid document | 4 | pkt | ravi_ncsr | 20 | |
| 52 | Tape Dispenser | As per bid document | 2 | nos | ravi_ncsr | 20 | |
| 53 | OHP Sheet | As per bid document | 3 | pkt | ravi_ncsr | 20 | |
| 54 | OHP Marker Pen | As per bid document | 3 | set | ravi_ncsr | 20 | |
| 55 | Ivory Sheet white | As per bid document | 30 | nos | ravi_ncsr | 20 | |
| 56 | Gift Packing Paper | As per bid document | 750 | nos | ravi_ncsr | 20 | |
| 57 | Color Ribbon | As per bid document | 30 | nos | ravi_ncsr | 20 | |
| 58 | Thermocole 1 inch | As per bid document | 30 | nos | ravi_ncsr | 20 | |
| 59 | Thermocole 1 oblique 2 inch | As per bid document | 30 | nos | ravi_ncsr | 20 | |
| 60 | Drawing Sheet Roll | As per bid document | 1 | roll | ravi_ncsr | 20 | |
| 61 | Arcylic Sign Holder | As per bid document | 2 | nos | ravi_ncsr | 20 | |
| 62 | DO Pad | As per bid document | 100 | nos | ravi_ncsr | 20 | |
| 63 | Thum Pin | As per bid document | 100 | pkt | ravi_ncsr | 20 |
Categories
24
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Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Cheque
Copy of EFT Mandate duly certified by Bank
ISO certificate
Samples of items for TEC board evaluation
BOQ compliance sheet on bidder letterhead
Vendor code creation documents
Evidence of army unit experience
Bidder rating documentation (≥ 4.5)
Frequently Asked Questions
How to bid for Indian Army office supplies tender in India 2026
To bid, ensure you meet eligibility: army unit experience, vendor rating ≥ 4.5, and empanelment with the agency. Submit PAN, GSTIN, cancelled cheque, and EFT mandate. Provide ISO certificate and samples for TEC board review, plus BOQ compliance on letterhead.
What documents are required for Army stationery tender submission in India
Required documents include PAN, GSTIN, cancelled cheque, EFT Mandate with bank certification, ISO certificate, samples for TEC, BOQ compliance sheet on letterhead, and evidence of army unit experience. Also provide vendor code creation documentation if applicable.
What are the essential technical specifications for Army supplies tender
The tender emphasizes ISO compliance and TEC board approval rather than itemized specs. Submit physical samples for evaluation, ensure alignment with BOQ on letterhead, and maintain high-quality standards verified by TEC. No explicit product-by-product specs are listed in the data.
When is the EMD amount required for the defence stationery tender
The EMD is ₹30,000 and must be submitted with the bid as per the ATC. Ensure payment method aligns with tender instructions, and provide documentation showing payment confirmation alongside your bid package.
What are the delivery terms for Army procurement of office supplies
Delivery schedules follow the original delivery order with potential extension under the 25% option clause. Additional time is calculated as (Additional quantity / Original quantity) × Original delivery period, with a minimum of 30 days unless stated otherwise in the ATC.
What is the minimum bidder rating required for this tender
Bidders must achieve a minimum rating of 4.5/5 to be considered responsive. Ratings below this threshold lead to rejection during evaluation, so provide verifiable performance metrics and references from prior Army/defence-related supply experience.
What is required for sample submission and TEC approval process
Bidders must present item samples at bid opening for TEC board review. Approved samples are retained until delivery and testing, while rejected samples are returned after TEC proceedings. Provide a sign-off certificate for transparency and non-objection to proceed with TEC testing.
How does empanelment affect eligibility for this government tender
Only bidders registered/empanelled with the agency on bid opening date qualify for award. Ensure your company is active in the empanelment list and provide corresponding registration documents during the technical bid to avoid disqualification.