Karaikal Polytechnic College Facility Management Service Tender Puducherry 2026 – Outcome Based, EMD ₹62,168, Estimated ₹2,486,736

Tender Overview

Karaikal Polytechnic College in Karaikal, Puducherry invites bids for Facility Management Service – Outcome Based with an estimated value of ₹2,486,736 and an EMD of ₹62,168. The contract allows up to 25% quantity/duration variation and may extend scope/contracts by the same percentage with consent. Bidders must confirm they are not under liquidation or bankruptcy. The service must be delivered with a local service office in the same state and a dedicated toll-free support line. The procurement emphasizes payroll compliance and direct salary payments to staff, with statutory documentation to be provided. This requirement targets suppliers capable of managing campus facilities with a clear escalation matrix and committed manpower. Unique aspects include mandatory on-site presence, service-based performance commitments, and strong financial/operational controls to ensure continuous service delivery.

Technical Specifications & Requirements

• No technical specifications are published; the tender focuses on service capability and governance.
• Key compliance requirements include: local service office in Puducherry, dedicated support hotline, and an escalation matrix.
• Mandatory payroll commitment: at least 40% of required manpower on the provider’s payroll for at least one year.
• Payment of salaries by the service provider to staff prior to claiming reimbursement from the buyer, with PF/ESIC documentation.
• Past project experience proofs acceptable include contract copies, invoices, and bidder self-certification of service adequacy.
• No BOQ items; emphasis on service quality, governance, and compliance management.

Terms & Eligibility

• EMD: ₹62,168 (amount required with bid).
• Flexibility: 25% variation in contract quantity or duration allowed.
• Assignment/Sub-contract: Requires buyer’s prior written consent; joint and several liability remains with the primary bidder.
• Payroll compliance: Salaries paid by the provider with statutory documents.
• Office presence: Service provider must maintain an in-state office in Puducherry.
• Experience proof: Past experience via contract copies/invoices or self-certification accepted.
• Eligibility: Bidder must not be under liquidation or bankrupt; undertake to this effect with bid submission.