Open Tender for Atomic Absorption Spectrophotometer (AAS) in North Goa, GOA

Q1: How to participate in the Atomic Absorption Spectrophotometer (AAS) tender issued by Goa Police Department?
To participate in this high-priority government procurement, vendors must first ensure their GeM registration is complete and that they meet the eligibility criteria specified in the tender, including experience, turnover, and product certification. The process involves submitting an online bid through the GeM portal within the stipulated deadline, ensuring all technical documents, OEM authorization, and performance certificates are uploaded correctly.
Vendors should carefully review the technical specifications to confirm their product’s compliance with parameters like spectral range, detector type, and safety standards. The bid must include the EMD amount of ₹2,25,000 or appropriate exemption documents if applicable.
Professional assistance with registration, bid preparation, or document verification can be obtained from services like TenderAI.
Participation in the reverse auction process follows after technical clearance, and the highest qualified bid within the specified evaluation criteria will be considered for award, emphasizing transparency and fair competition.

Q2: What are the eligibility criteria for suppliers of atomic absorption spectrophotometers in Goa government tenders?
Eligible vendors must demonstrate at least 1-year experience in supplying laboratory spectrometers or similar scientific instruments. They should have an annual turnover of a minimum of ₹37 lakh over the past three years, which can be exempted for MSMEs or DPIIT-registered startups upon providing relevant registration and certification documents.
Only OEMs or authorized dealers with valid OEM authorization certificates can bid. Certification standards such as UL/CE compliance, EN 61010-1:2010, and EN 61326-1:2013 are mandatory for product qualification.
MSME or startup vendors can avail of specific purchase preferences and exemptions, promoting a broader participation landscape. Proper documentation is essential to validate eligibility during bid evaluation.

Q3: What technical specifications must the Atomic Absorption Spectrophotometer (AAS) meet for Goa Police Department procurement?
The equipment must be of double beam type, with Czerny-turner monochromator, and equipped with PMT detectors. It should cover a spectral wavelength range of 185 to 900 nm, with a measurement accuracy of ±0.1 nm and a spectral resolution of 0.1 nm.
The system must feature automatic wavelength and slit adjustments, include single and multi-element HCL lamps, and support absorbance, concentration, and emission modes. Additional accessories like gas flow control, nebulizers, and hydride generators are required.
Product certification must include UL/CE compliance, and the equipment should be capable of supporting 5 years warranty and genuine spare parts support, with lifespan of lamps around 5000 hours.
Vendors should review the additional specifications mentioned in the tender for comprehensive compliance.

Q4: How do MSMEs and startups benefit from the Goa Police Department’s AAS tender?
MSMEs and DPIIT-registered startups can avail of exemptions from experience and turnover requirements upon submitting valid registration certificates and supporting documents. This facilitates their inclusion in large government procurement endeavors, leveling the playing field.
Such vendors are eligible for purchase preferences and can participate in reverse auctions with enhanced opportunities for bid success.
The government’s policy aims to foster small business growth and innovation in critical sectors like forensic science and laboratory research by simplifying entry barriers and providing priority access to high-value tenders like this.
Ensure to upload valid MSME or startup registration certificates during bid submission to benefit from this privilege.

Q5: What documents are mandatory for bid submission for the Goa Police Department’s AAS tender?
Mandatory documents include:

• Valid GeM registration certificate
• OEM authorization certificate (if applicable)
• Experience certificates demonstrating relevant supply history
• Annual turnover certificates or audited balance sheets
• EMD payment proof of ₹2,25,000 (or valid exemption certificate)
• Technical compliance certificates (UL/CE, EN standards)
• Product catalogs and technical datasheets aligning with specified parameters
  Failure to submit these documents may lead to bid rejection or disqualification, so meticulous document preparation is critical.

Q6: What is the expected delivery timeline and logistics for the Atomic Absorption Spectrophotometer in Goa?
The delivery must be completed as per the schedule specified in the tender, which aligns with the project timelines after bid acceptance. Vendors should coordinate logistics to ensure safe transportation of delicate scientific instruments, preferably through experienced specialized courier services.
The location is Police Headquarters, Panaji, Goa. Proper packing, calibration, and installation should be performed to meet operational standards.
Proactive engagement with logistics providers experienced in lab equipment can mitigate delays and damage, ensuring smooth handover and commissioning.

Q7: Are there restrictions or compliance requirements for the Atomic Absorption Spectrophotometer tender in Goa?
Yes. Bidders must confirm that your product meets all specified safety, EMC, and EMI standards as per EN 61010-1:2010 and EN 61326-1:2013.
Only OEM or authorized representatives may bid, and products must have PESO-approved cylinders for cylinders supplied.
International certification like UL/CE is mandatory, with conformity reports available upon request.
Vendors should avoid legal complications or unresolved regulatory issues, and products should be suitable for laboratory use under environmental conditions specified in the bid.
Participation is restricted to domestic vendors registered on the GeM portal, ensuring transparency.

Q8: How can vendors get support for GeM registration and bid documentation for this procurement?
Vendors seeking professional assistance for GeM profile registration, bid documentation, or compliance verification can visit https://tenderai.in/services/gem-profile-registration.
TenderAI offers expert support in preparing competitive bids, verifying documents, and ensuring compliance with technical standards, helping ensure higher chances of success.
Registering early and maintaining updated documentation increases your visibility in government procurement platforms and facilitates smooth participation in upcoming tenders like this.

Q9: What are the evaluation criteria for this Atomic Absorption Spectrophotometer tender?
The bid evaluation is based on total value wise assessment. This means that beyond meeting technical parameters and certification standards, the competitive pricing will significantly influence the selection.
Bidders must submit cost-effective proposals that align with the specifications, warranty, spares support, and delivery commitments.
In case of reverse auction, the lowest eligible bid will typically be preferred, with the highest technically qualified bid being disqualified from further participation.
Transparency and compliance with all bid submission requirements are essential for a successful procurement.

Q10: What are the next steps after submitting the bid for the Goa Police Department’s Atomic Absorption Spectrophotometer?
Upon successful bid submission, bids undergo technical evaluation based on compliance and certification. Afterward, the price evaluation or reverse auction (if applicable) is conducted.
The highest qualified bid within the bid evaluation parameters will be shortlisted for award.
The department will issue a purchase order or contract following successful bid acceptance.
Vendors should prepare for post-order inspection, equipment calibration, and warranty documentation to ensure seamless handover and installation.
Stay updated via the GeM portal for bid status and communicate proactively with department officials if required.