GEM

Indian Institute Of Engineering Science And Technology UPS Tender Howrah West Bengal 10 KVA IS 16242 Part 1 2025

Posted

31 Oct 2025, 05:20 pm

Deadline

10 Nov 2025, 06:00 pm

Location

HOWRAH , WEST BENGAL

Progress

Issue31 Oct 2025, 05:20 pm
AwardPending
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Quantity

3

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirement: OEM authorization certificate with distributor details
  • • Technical standard: IS 16242 Part 1 compliance for 10 KVA UPS
  • • Delivery terms: 25% quantity variation during contract, minimum 30 days delivery extension
  • • Warranty/AMC: OEM warranty certificates required; 7-day service rectification SLA
  • • After-sales support: established service network in INDIA; service centers near consignee
  • • Penalties: 0.5% of unit price for failure to rectify within 7 days

Tender Overview

Organization: Indian Institute Of Engineering Science And Technology; Product: Online UPS (10 KVA) with Battery conforming to IS 16242 (Part 1); Location: Howrah, West Bengal 711101; Procurement scope: online UPS with battery; Delivery address: IIET Shibpur, Botanical Garden Area, Howrah 711103; Option clause: quantity may vary by up to 25% during contract; delivery period calculation based on original period with minimum 30 days; Operator requirements: OEM authorization and post‑sales support; Warranty/Service: OEM warranty certificates required on delivery; after‑sales service through established centers in INDIA.

  • The tender targets a single UPS procurement for academic infrastructure; emphasis on IS 16242 compliance and authorized vendor presence; the absence of a BOQ suggests itemized pricing will be bid per UPS unit within the contracted quantity window.

Technical Specifications & Requirements

  • Product category: UPS with battery; Rated capacity: 10 KVA; Standard: IS 16242 Part 1 compliance; Certification: OEM/Original Service Provider authorization required; Installation scope: installation, commissioning and training within the consignee site; Service: maintenance network in INDIA with service centres near the consignee destination.
  • Delivery/Installation: on-site at IIET Howrah; provider to ensure timely rectification within 7 days of defect notification; warranty period to be as per supplier specifications; Penalties: 0.5% of unit price for delayed service rectification.

Terms, Conditions & Eligibility

  • Option Clause: up to 25% quantity variation during contract; delivery period extends proportionally with a minimum of 30 days; original delivery period applies unless extended under option.
  • Manufacturer Authorization: required for Authorized Distributors; include OEM authorization with name, designation, address, email, phone.
  • Warranty/Service: OEM warranty certificates to be submitted at delivery; service network and centers (India) details to be uploaded with bid; timely servicing within 7 days post defect notice; penalties apply for delays.

Key Specifications

  • Product: Online UPS with Battery

  • Capacity: 10 KVA

  • Standard: IS 16242 Part 1

  • Authorization: OEM approval/authorization from the manufacturer

  • Installation scope: on-site installation, commissioning and training

  • Service: post-delivery maintenance with local Indian service centers

  • Warranty: OEM warranty to be provided with delivery

  • Penalties: 0.5% of unit price for failure to rectify within 7 days

Terms & Conditions

  • Option clause allowing ±25% quantity change and extended delivery periods

  • Vendor must provide OEM authorization and after-sales service capability in INDIA

  • Delivery to IIET Howrah with on-site installation and commissioning included

Important Clauses

Payment Terms

Not specified in details; bidders should expect standard government procurement terms with delivery-based payment on acceptance

Delivery Schedule

Delivery period initiates after original order date; extended delivery time computed as (increased quantity / original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Failure to rectify defects within 7 days attracts a penalty of 0.5% of unit price per incident

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Demonstrated experience in supplying/installation of UPS systems

  • Financial solidity evidenced by financial statements

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar UPS supply/installation

4

Financial statements (last 2-3 years) or solvency proof

5

EMD/Security deposit evidence (unless exempted)

6

OEM/Manufacturer authorization certificate for Authorized Distributors

7

Technical bid compliance document confirming IS 16242 Part 1 conformity

8

Installation, commissioning and maintenance service capability details

9

Service center locations and contact details in INDIA

Frequently Asked Questions

How to bid for the UPS tender in Howrah with IS 16242 compliance

To bid, submit OEM authorization, GST and PAN, experience certificates, financials, and EMD documentation. Ensure the 10 KVA UPS with battery meets IS 16242 Part 1. Include installation, commissioning, and after-sales service details, plus service center locations across INDIA. Delivery to IIET Howrah must be feasible within contract terms.

What documents are required for the Howrah UPS supply bid 2025

Submit GST certificate, PAN, experience certificates for similar UPS projects, financial statements, EMD/security deposit proof, OEM authorization, technical bid showing IS 16242 conformity, installation/commissioning plan, and service center details in INDIA with contact info.

What are the technical requirements for the 10 KVA UPS tender in Howrah

Bidder must provide a 10 KVA online UPS with battery, IS 16242 Part 1 compliant, OEM authorization, installation and commissioning services at IIET Howrah, and OEM warranty certificates. Post-sale service must be available via a PAN-INDIA network of service centers.

When is the delivery window for the Howrah UPS purchase

Delivery period begins after the original delivery order date; option clause allows up to 25% quantity variation with the extended period calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days.

What are the penalty terms for delays in UPS service in this tender

If defect rectification is not completed within 7 days of notification, a penalty of 0.5% of the unit price applies per incident, incentivizing timely maintenance and repair during the warranty period.

What is required for OEM authorization in this Howrah tender

Provide an Authorization certificate from the OEM, including the distributor/partner name, designation, address, email, and phone number, confirming eligibility to supply, install and service the 10 KVA UPS with battery in INDIA.

How will the IS 16242 Part 1 standard affect bidding in Howrah

Bidders must certify that the 10 KVA UPS with battery complies with IS 16242 Part 1 for energy equipment and performance requirements, and attach the conformity certificate or test reports as part of the technical bid.

What warranty and after-sales support is expected for the Howrah UPS

Submit OEM warranty certificates with the delivery, plus evidence of established service centers in INDIA. The seller should guarantee prompt rectification during the warranty, adhering to the 7-day service SLA, and provide service contact details near the consignee location.

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