GEM

Kerala Labour and Skills Department Online UPS 10 KVA Tender 2025 IS 16242 Part 1 BIS 16242 Kerala

Posted

27 Oct 2025, 01:51 pm

Deadline

06 Nov 2025, 02:00 pm

Location

PALAKKAD , KERALA

Progress

Issue27 Oct 2025, 01:51 pm
AwardPending
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Quantity

9

Bid Type

Two Packet Bid

Tender Overview

Kerala Labour And Skills Department invites bids for an Online UPS (10 KVA) with Battery conforming to IS 16242 (Part 1). The procurement references BIS IS 16242 registration and requires a vendor with a registered Kerala office and GST certificate. Bids must address installation experience in Kerala government sectors, include a buyback option for existing UPS/batteries, and specify unit price for UPS and battery with GST. The contract contemplates a delivery timeline aligned to option clauses and a minimum 25% quantity variation window, with a potential increase up to 25% during the currency. This project emphasizes credible service support in the consignee district and OEM MAI documentation. Location: Kerala; Category: Online UPS systems; Estimated value not disclosed; EMD not stated.

Technical Specifications & Requirements

  • Rating: 10 KVA UPS (online) with Battery backup
  • Input Voltage: AC, 50 Hz; Output Voltage: AC, 50 Hz
  • Inbuilt Isolation Transformer: Required, if available
  • Overall Efficiency: specify the efficiency percentage
  • Minimum Overload Capacity: defined performance threshold
  • Battery Type: specify type (e.g., sealed lead-acid or Li-ion) and capacity
  • Backup Time: as per loading and configuration; ensure 1 hour battery backup at 2500-Watt load
  • Mounting: indicate mounting type (rack/tloor/ wall) and space requirements
  • Standards: IS 16242 compliance; BIS registration mandatory; OEM MA/authorization as applicable
  • Delivery/Installation: service center in consignee district; 24x7 availability
  • Additional: OEM registered office in Kerala; GHT/GST registration; annual turnover evidence; work orders from Kerala government

Terms, Conditions & Eligibility

  • EMD: not disclosed; bidders must check purchase terms and qualify under option clause for quantity variation up to 25%
  • Experience/Turnover: minimum ₹150 crore annual turnover over the past three financial years; at least five years GEM experience; prior supply/installation in Kerala government sectors
  • Compliance: BIS (IS 16242) registration; OEM MA uploads; service centre in consignee district; 24x7 service availability; buyback policy for existing UPS/Batteries
  • Delivery & Payment: delivery terms tied to original/extended delivery periods; unit price quoted with GST separately; detailed payment terms to be provided
  • Documentation: GST, GSTIN, PAN, GST compliance documents; work orders; service centre proof; incident history documentation
  • Warranty & Penalties: warranty terms to be defined; penalties/LDs per contract terms; 1-hour backup expectation for specified load

Key Specifications

  • Online UPS 10 KVA with Battery

  • Input: AC 50 Hz; Output: AC 50 Hz

  • Inbuilt isolation transformer (if available)

  • Overall efficiency (specify %)

  • Minimum overload capacity

  • Battery type and backup time (1 hour at 2500 W load required)

  • Mounting type (rack/wall/floor)

  • IS 16242 compliance; BIS registration

  • Kerala registered office; 24x7 service centre in consignee district

Terms & Conditions

  • Quantity may vary up to 25% at contract award and during currency

  • OEM must have Kerala office and GST registration with Kerala-based service support

  • Bidder must have ₹150 crore average annual turnover over last 3 financial years

  • Minimum five years of GEM experience; prior Kerala government project experience

  • BIS IS 16242 registration and OEM MA documentation must be uploaded

  • Unit price for UPS and battery must be quoted separately with GST

Important Clauses

Payment Terms

Unit price for UPS & battery to be quoted with GST separately; payment terms to be defined in contract.

Delivery Schedule

Delivery window adjustable per option clause; minimum 30 days if delivery extended; delivery starts after last date of original order.

Penalties/Liquidated Damages

LDs applicable for non-compliance; specifics to be detailed in procurement contract.

Bidder Eligibility

  • Kerala-registered OEM or bidder with registered office in Kerala

  • Experience in supplying/instaling UPS solutions to Kerala government sectors

  • Minimum seven-year enterprise experience in GEM market and five years of GEM experience

  • BIS IS 16242 registration and OEM MA documentation

  • Annual turnover of ₹150 crore+ in the last three financial years

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Performance Parameters Rating (in KVA) 3
Performance Parameters Input Voltage (AC, 50 Hz) Single Phase, 160V - 260V
Performance Parameters Output Voltage (AC, 50 Hz) Single Phase, 230V±1%,
Construction Availability of Inbuilt Isolation Transformer No
Construction Overall Efficiency (in %) 90% - 94%
Construction Minimum Overload Capacity of Online UPS 120% of Rating in KVA for 10 minutes
Battery/Backup Bank Type of Battery SMF-VRLA (Sealed Maintenance Free-Valve Regulated Lead Acid) / Stationary Lead Acid Batteries
Battery/Backup Bank Backup Time 60.0
Features Type of Mounting of Online UPS Floor Standing

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Required Documents

1

GST certificate and GSTIN details

2

PAN card

3

Experience certificates for Kerala government supply/installation

4

Financial statements showing ₹150 crore+ annual turnover (last 3 financial years)

5

OEM authorization and MAF upload

6

Proof of Kerala registered office and GST registration

7

Evidence of a functional service centre in the consignee district

8

Work orders from Kerala government sectors (previous installations)

9

Incident history documentation

10

Bidding product list and BIS(IS 16242) registration certificates

11

Buyback policy details for existing UPS/Batteries

Frequently Asked Questions

How to bid for the UPS tender in Kerala with IS 16242 compliance?

Bidders must submit BIS IS 16242 registration, prove Kerala office, GST registration, and work orders from Kerala government. Include OEM authorization, service centre proof, and ₹150 crore+ three-year turnover. Provide unit price for UPS and battery with GST separately and confirm 1-hour backup at 2500 W load.

What documents are required for the Kerala UPS procurement bid 2025?

Required documents include GST certificate, PAN, three-year turnover statements showing ₹150 crore+, Kerala office proof, OEM authorization, service centre details, prior Kerala government project work orders, incident history, and BIS IS 16242 registration certificates.

What are the technical specifications for the 10 KVA UPS in Kerala bid?

Specs specify a 10 KVA online UPS, input/output AC 50 Hz, inbuilt isolation transformer (if available), overall efficiency, minimum overload capacity, and a backup time achieving 1 hour at 2500 W. Battery type should be specified with mounting options and installation scope.

What is the delivery timeframe and option clause for quantity variation?

The contract allows up to 25% quantity variation at award and during the currency. Delivery periods extend as per the option clause, with minimum 30 days default if extended. Delivery starts from last date of original order; extension aligns with increased quantity divided by original quantity.

What are the payment terms for the UPS procurement in Kerala?

Bid prices must quote unit price for UPS and battery with GST separately. Specific payment terms to be defined in the contract; ensure GST compliance and timely payment after delivery and acceptance.

What qualifies a bidder as eligible for Kerala GEM UPS tender 2025?

Eligible bidders must have a Kerala office, BIS IS 16242 registration, ≥₹150 crore average turnover in the last three financial years, at least five years GEM experience, and prior Kerala government project experience with documented work orders.

How to verify service support requirements for this Kerala UPS bid?

Prospective bidders must demonstrate a functional service centre in the consignee district with round-the-clock availability. Submit address proof and response metrics; ensure 24x7 service and spare part availability aligned to local needs.

What is required for the buyback policy in the Kerala UPS tender?

Provide explicit buyback policy details for existing UPS and batteries, including valuation method, submission of inventory data, and terms for collection from consignee offices as per tender terms.

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