GEM

Directorate Of Purchase And Stores Online UPS Tender 10 KVA with Battery IS 16242 2025

Posted

31 Oct 2025, 02:30 pm

Deadline

17 Nov 2025, 02:00 pm

Location

EAST KHASI HILLS , MEGHALAYA

Progress

Issue31 Oct 2025, 02:30 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Tender Overview

The opportunity is issued by the Directorate Of Purchase And Stores under the Department Of Atomic Energy for an Online UPS (10 KVA) with Battery conforming to IS 16242 (Part 1). The scope includes Supply, Installation, Testing and Commissioning of the UPS system at consignee location, with post-installation warranty and after-sales support. Emphasis is on OEM warranties, service readiness across India, and adherence to the specified standard for reliability and safety. The tender references MSE purchase preference eligibility and strict delivery coordination, including non-GPS vehicle dispatch constraints and delivery timing windows. Bidders should ensure compliance with the dedicated ATC and GST considerations. This notice targets suppliers capable of rapid on-site deployment and dedicated maintenance coverage.

Technical Specifications & Requirements

  • Product: Online UPS with Battery; capacity: 10 KVA; standard: IS 16242 (Part 1); status: Q2.
  • Scope: Supply, Installation, Testing & Commissioning; include all cost components in bid price.
  • Warranty: OEM warranty certificates due at delivery; after-sales support with established India service network; service centers near consignee locations to be uploaded.
  • Delivery constraints: exclude GPS-equipped vehicles; delivery window 10:30 AM to 03:00 PM on working days; OTP-based delivery not accepted.
  • Logistics: compliance with internal ATC; suppliers must provide installation/training/troubleshooting; performance monitoring and maintenance plan to be stated.
  • Eligibility: MS/SME preference policy compliance; if L-1 non-MSE, eligible MSEs may match within 15% margin for 25% contract value.

Terms & Eligibility

  • EMD/ bid security: not specified in data; must align with standard DPS practice and relevant policy.
  • GST: bidder to quote GST; reimbursement as actuals or applicable rates until cap.
  • Purchase preference: MSE as per Policy; manufacturer requirement for goods bids; traders excluded.
  • Delivery: schedule as per contract; stores handover to Asstt. Stores Officer; defined delivery windows.
  • Warranty/AMC: OEM warranty; after-sales maintenance group must exist in INDIA; contact details for service centers to be provided.
  • Documentation: GST, PAN, experience certificates, financial statements, OEM authorizations, and technical compliance certificates to be submitted with bid.
  • Penalties: penalties or LD not detailed in provided terms; adherence to delivery schedule and GPS restrictions emphasized.

Key Specifications

  • Product/service: Online UPS with Battery

  • Capacity: 10 KVA

  • Standard: IS 16242 (Part 1)

  • Deliverables: Supply, Installation, Testing & Commissioning

  • Warranty: OEM warranty; service centers in INDIA

  • Delivery constraints: non-GPS vehicles, delivery 10:30 AM–3:00 PM

  • ATC compliance: include installation, training, and troubleshooting

Terms & Conditions

  • EMD amount or percentage: not specified; bidders must verify

  • Delivery terms: 10:30 AM to 03:00 PM window; GPS-free vehicles

  • MSE Purchase preference: manufacturer eligibility and 25% contract value matching

Important Clauses

Payment Terms

GST as per actuals or applicable rates; bid price includes all components; reimbursement as per policy

Delivery Schedule

Stores to be delivered to Asstt. Stores Officer; delivery within contract window; OTP-notification excluded

Penalties/Liquidated Damages

Not explicitly stated in provided text; penalties may be implied for late delivery per contract terms

Bidder Eligibility

  • Manufacturers eligibility for MSE preference; traders excluded

  • Experience in supplying/instaling UPS systems to government/DAE or similar entities

  • Strong nationwide service network with local installation/training capability

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar UPS installations

4

Financial statements (last 2-3 years)

5

Bid security/EMD as applicable by purchaser

6

Technical bid submission documents

7

OEM authorization or authorization letter from OEM

8

Warranty certificates and service center details

Frequently Asked Questions

What documents are required for the UPS tender in India 2025?

Bidders must submit GST registration, PAN, experience certificates for UPS installations, financial statements, OEM authorization, and technical bid documents. Include OEM warranty details and service center locations. Ensure submission aligns with DPS terms and IS 16242 compliance for a 10 KVA UPS.

How to qualify for MSE purchase preference for the UPS tender?

MSE bidders must be manufacturers of the offered UPS and provide documentary evidence. L-1 non-MSE may allow MSE sellers within 15% of L-1 to match and win 25% of the contract value, as per the policy for goods bids.

What is the required standard for the 10 KVA UPS?

The UPS must conform to IS 16242 (Part 1), ensuring safe operation and compatibility with government electrical systems. Ensure the vendor provides IS 16242 certificates and OEM warranty for full coverage.

When can delivery and installation be scheduled for the UPS?

Delivery must adhere to the contract window with no GPS-tracked vehicles allowed. Schedule delivery between 10:30 AM and 03:00 PM on working days, with installation and commissioning completed as per the purchaser’s site plan.

What are the warranty and after-sales requirements for the UPS?

OEM warranty certificates must be submitted upon delivery. The vendor must maintain a trained service network in INDIA, provide training and troubleshooting, and share local service center details near consignee locations for warranty support.

What are the GST and payment considerations for the bid?

Quotation should reflect applicable GST; reimbursement will be as per actuals or statutory rates, whichever is lower. Payment terms align with DPS guidelines; confirm any advance payment and milestone-based settlement in the contract.

What is included in scope of supply for the UPS tender?

Scope covers Supply, Installation, Testing and Commissioning of the 10 KVA UPS with Battery; bid price must include all cost components, with delivery, training, and commissioning explicitly covered.

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