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National Centre For Coastal Research Toner Cartridges Tender Chennai Tamil Nadu 2026 – ISI/ISO/AAA/TRTL Standards

Bid Publish Date

12-Aug-2026, 7:53 pm

Bid End Date

20-Aug-2026, 7:00 pm

Progress

Issue12-Aug-2026, 7:53 pm
AwardPending

Key Highlights

  • OEM Authorization required with vendor bid submission
  • 3% performance security per Purchase Order under Rate Contract
  • Delivery extension rules: 25% quantity variation, minimum 30 days additional time
  • In-state service-provider office required in Tamil Nadu

Tender Overview

The National Centre For Coastal Research (NCCR) in CHENNAI, TAMIL NADU invites bids for toner/ink cartridges and related consumables for printers, covering multiple generic cartridge attributes (color, model numbers, yield, and OEM compatibility). The procurement scope is defined as consumables for existing printer fleets, with an emphasis on replacement cartridges meeting generic classifications and model compatibility. The terms include a flexible quantity clause up to 25% and a 3% performance security under rate contract, with delivery timelines linked to order dates and extended-period calculations. This opportunity targets bidders with OEM authorizations and service coverage in Tamil Nadu, leveraging procurement through GeM channels. Unique elements include mandatory certifications and service-provider eligibility in-state, and a 12-18 month guaranteed materials period from commissioning or supply date.

Key differentiators: emphasis on generic cartridge classifications, minimum page yield disclosures, and standard rate-contract governance with option quantities. The tender’s lack of explicit itemized BOQ indicates a broad procurement approach intended to source compatible cartridges across multiple printer brands without fixed model specificity.

Technical Specifications & Requirements

  • Cartridge attributes include: product class, printer/ multifunction brand compatibility, type of cartridge/consumable, ink/toner color, OEM printer model numbers, and minimum yield (pages).
  • Generic but essential details call for compatibility with OEM devices and documented yield per cartridge.
  • Standards or certifications explicitly mentioned include OEM authorizations and service-provider authentication; mandatory certificates must be uploaded per bid conditions.
  • Delivery and availability terms require in-state service presence and potential 12-month warranty or up to 18 months from supply, as per Conditions.
  • Rate contract terms specify 3% performance security on each purchase order and option to adjust quantities by 25%.

Terms, Conditions & Eligibility

  • EMD/Performance Security: 3% of total contract value per PO.
  • Delivery/Completion: Delivery period tied to last/delivery order date; extended-time rules apply with minimum 30 days; option quantities up to 25%.
  • Documentation: OEM authorization, GST, PAN, experience certs, financial statements, and certificates uploaded with bid.
  • Warranty/Support: Materials guaranteed 12 months post-commission or 18 months post-supply, whichever is earlier.
  • Eligibility in Tamil Nadu: Service-provider office must be located in-consignee state; documentary evidence required.
  • Additional Terms: Compliance with rate contract terms and ATC/Corrigendum requirements.

Key Specifications

  • Product class of cartridge

  • Printer/Multifunction brand compatibility

  • Type of cartridge/consumable

  • Ink/Toner color

  • OEM/printer model numbers

  • Minimum yield (pages) of replacement cartridge

  • Delivery location and warranty terms

Terms & Conditions

  • Delivery flexibility up to 25% quantity variation with minimum 30 days extra time

  • 3% performance security on each Purchase Order under Rate Contract

  • Materials guarantee: 12 months from commissioning or 18 months from supply

Important Clauses

Payment Terms

3% security on contract value; payment terms to be as per purchaser's Rate Contract conditions

Delivery Schedule

Delivery period aligned to last order date; extended period rules apply; minimum 30 days for additional time

Penalties/Liquidated Damages

LD terms will reflect Rate Contract provisions; details in ATC

Bidder Eligibility

  • Must have OEM authorization for cartridge supply

  • In-state office in Tamil Nadu with documentary evidence

  • Experience in toner/ink cartridge provision and supplier stability

Authority & Contact

Tender Data

Bid Details

Quantity

59

Category

Toner Cartridges / Ink Cartridges / Consumables for Printers

Bid Type

Two Packet Bid

Bid Validity

180 (Days)

Bid Type

Service

Evaluation

Total value wise evaluation

Inspection Required

No

Tech Clarification Time

2 Days

Preference & Exemptions

EMD Required

No

MII Purchase Preference

No

MSE Purchase Preference

Yes

MSE Preference Band

L1+15%

MSE Exemption/Relaxation

No

Startup Exemption/Relaxation

No

Bid Splitting Applied

No

Requirements

Min. Avg. Annual Turnover

5

Past Performance

10 %

Experience Required

3 Year (s)

Arbitration Clause

No

Mediation Clause

No

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)

Delivery Details

Max Delivery Days

15

Delivery Locations

1

Delivery Cities

Chengalpattu

Delivery Pincodes

600100

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Ramanathan V600100,NIOT Campus, Velachery-Tambaram Main Road, Pallikaranai, ChennaiChengalpattuTamil Nadu6001001215-

Authority Records

MINISTRY OF EARTH SCIENCESEARTH SCIENCES DEPARTMENTNATIONAL CENTRE FOR COASTAL RESEARCH (NCCR)

BID & GeM Expert Consultancy

End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

Bid Preparation GeM Registration Document Filing

Free consultation · 24h response

Documents 15

GeM-Bidding-9748569.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

CATALOG-Specification-5

CATALOG Specification

CATALOG-Specification-6

CATALOG Specification

CATALOG-Specification-7

CATALOG Specification

CATALOG-Specification-8

CATALOG Specification

CATALOG-Specification-9

CATALOG Specification

CATALOG-Specification-10

CATALOG Specification

CATALOG-Specification-11

CATALOG Specification

CATALOG-Specification-12

CATALOG Specification

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Categories 2

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates in toner/ink cartridge supply

4

Financial statements (latest audited)

5

EMD/Security deposit as applicable

6

OEM authorization/agency agreement

7

Technical bid documents and conformity certificates

8

Any other Certificates required by ATC/Corrigendum

Technical Specifications 12 Items

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Product Class of Cartridge OEM
GENERIC Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable HP
GENERIC Type of Cartridge/Consumable Toner Cartridge
GENERIC Color of the Ink/Toner Black
GENERIC Model Number of OEM's Printer/OEM's Multi Function Machine HP Lasdrjet Pro MFP M329dw, HP LaserJet Enterprise M407dn, HP LaserJet Enterprise MFP M431f, HP Laserjet Pro M305d, HP Laserjet Pro M305dn, HP LaserJet Pro M405d, HP LaserJet Pro M405dn, HP LaserJet Pro M405dw, HP LaserJet Pro M405n, HP Laserjet PRO MFP M329dn, HP LaserJet Pro MFP M429dw Printer, HP LaserJet Pro MFP M429fdn Printer, HP LaserJet Pro MFP M429fdw Printer
GENERIC Model Number of OEM's Printer Cartridge/Consumable HP 77A Black LaserJet Toner Cartridge-CF277A
GENERIC Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) 2001 to 5000, 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for the toner cartridge tender in Chennai Tamil Nadu 2026

Bidders must submit GST, PAN, OEM authorization, experience certificates, financial statements, and EMD as per T&C. Ensure in-state service coverage, upload required certificates, and comply with 3% performance security on each PO under the GeM rate contract. Prepare conformity certificates for generic cartridge specs and minimum page yield data.

What documents are required for the printer consumables bid in Tamil Nadu

Submit GST, PAN, factory/office address proof in Tamil Nadu, OEM authorization, experience certificates for cartridge supply, latest financial statements, and EMD. Also attach technical bid, conformity certificates, and ATC/Corrigendum-compliant documents as requested.

What are the technical specifications for generic toner cartridges in this tender

Specifications cover product class, printer brand compatibility, cartridge type, ink/toner color, OEM model numbers, and minimum yield (pages). No fixed BOQ; emphasize compatibility, yield data, and supplier conformity with mandatory authorizations and in-state service capability.

When is delivery expected after placing an order for cartridges in Chennai

Delivery must align with the order date; extended delivery time is allowed via the option clause up to 25% quantity, with a minimum 30 days extra time. Ensure readiness of stock and local service coverage in Tamil Nadu.

What are the payment terms for the Tamil Nadu cartridge procurement

Payments follow the Rate Contract terms; a 3% performance security is required per Purchase Order. Details on payment cycles (advance/progress) will be specified in the Rate Contract and Purchase Order documents.

What qualifies as OEM authorization for this GeM cartridge bid in Chennai

Bidders must provide OEM authorization/certificates showing authorized distributor details, including name, designation, address, email, and phone, to participate in the Tamil Nadu cartridge procurement and access GeM Rate Contract.

What warranty coverage is expected for cartridge materials after supply

Material guarantees extend 12 months from commissioning or 18 months from the date of supply, whichever occurs earlier, ensuring replacement or credit for non-conforming items per contract terms.

How to verify eligibility for the Tamil Nadu cartridge tender in 2026

Confirm in-state office presence, OEM authorization, and relevant cartridge supply experience. Verify certificates uploaded per ATC/Corrigendum, ensure compliance with 3% performance security, and align delivery capabilities with the last-order-date schedule.