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Bharat Electronics Limited thin client & 23.8 inch monitor tender Bengaluru 2026 - OEM Installation & Data Sheet Compliance

Bid Publish Date

21-Feb-2026, 9:30 am

Bid End Date

03-Mar-2026, 10:00 am

Location

BANGALORE , KARNATAKA

Progress

Issue21-Feb-2026, 9:30 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

78

Bid Type

Two Packet Bid

Key Highlights

  • • OEM certification and OEM/authorized reseller installation required
  • • Data Sheet upload mandatory; ensure parameter alignment with offered products
  • • 25% quantity fluctuation right at order placement and during currency
  • • Delivery at BEL Bengaluru PDIC/IG STORE, Jalahalli, 560013
  • • Notional EMD amount not disclosed in tender data
  • • 5-year residual market life requirement to avoid OEM end-of-life status
  • • GST compliance and actuals-based reimbursement policy
  • • Vendor code creation requires PAN, GSTIN, cancelled cheque, EFT mandate

Categories 2

ELECTRONIC COMPUTATIONAL DEVICE THIN CLIENT

Tender Overview

Organization: Bharat Electronics Limited (BEL) under the Department of Defence Production. Product category: Standard thin client and 23.8" monitor with accompanying wired keyboard and mouse. Location: Bengaluru, Karnataka. Delivery site: PDIC/IG STORE, BEL, Near Nagaland Circle, Jalahalli Post, Bengaluru 560013. Quantity scope: Option clause allows +/- up to 25% quantity fluctuation at contract award and during currency; delivery period adjustments governed by the extended window. Key differentiator: Mandatory data sheet upload, OEM/authorized reseller installation, and 5-year residual life commitment for selected models. This tender emphasizes OEM certification, non-obsolete inventory, and data-sheet verification to prevent parameter mismatches.

Technical Specifications & Requirements

  • Product names: Thin client units, 23.8 inch monitor, wired keyboard, wired mouse.
  • Mandatory data handling: Upload Data Sheet with bid; cross-check against product specifications.
  • Installation & commissioning: To be performed by OEM-certified personnel or OEM-authorized resellers.
  • Authorization: OEM authorization/certification required if bidding via authorized distributor; provide complete OEM details.
  • Compliance notes: Products must not be declared end-of-life within 5 years residual market life by OEM.
  • GST guidance: Bidders to verify GST; reimbursement will be as per actuals or applicable rates, whichever is lower.
  • Delivery terms: Actual delivery and commissioning at BEL Bengaluru address; delivery period aligned with original/extended delivery window.
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; data sheet and vendor code documents required.
  • Certification expectations: Data Sheet alignment with offered parameters; non-conforming bids liable for rejection.

Terms, Conditions & Eligibility

  • EMD details: Not disclosed in tender data; ensure readiness to remit per final bid guidance.
  • Delivery timeline: Delivery to commence from the last date of the original delivery order; extended time rules apply per option clause.
  • Quantity flexibility: Up to 25% increase/decrease at contract and during currency at contracted rates.
  • GST handling: Bidder bears GST applicability; reimbursement as actuals or lower applicable rate.
  • Documents for vendor code: PAN, GSTIN, cancelled cheque, EFT mandate (certified by bank).
  • Data Sheet requirement: Upload product data sheet; mismatch may lead to bid rejection.
  • Installation rights: OEM-certified resource or OEM-authorised reseller to perform installation/commissioning/training if applicable.
  • Manufacturer authorization: If bidding via distributors, provide OEM authorization with contact details.
  • Warranty/after-sales: Not explicitly stated; installation support tied to OEM/authorized resources.

Key Specifications

  • Product: standard thin client + 23.8" monitor with wired keyboard & mouse

  • Delivery location: BEL PDIC/IG STORE, Bengaluru 560013

  • Installation/commissioning: OEM-certified resource or OEM-authorized reseller

  • Data Sheet: mandatory upload; mismatch may cause rejection

  • 5-year residual life: products must not be declared end-of-life before this period

  • GST: bidder bears GST; reimbursement as actuals or applicable lower rate

  • Quantity variation: +/- 25% at order and during contract currency

  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate

Terms & Conditions

  • Delivery and installation to BEL Bengaluru under option-based quantity variation

  • OEM authorization required for non-direct OEM bids; data sheet verification essential

  • GST and vendor code documentation must be submitted with bid

Important Clauses

Payment Terms

GST handling by bidder; reimbursement at actuals or lowest applicable rate; payment terms to be clarified in final contract

Delivery Schedule

Delivery from last date of original delivery order; option-based extended time calculated as (increase in quantity/Original quantity) × Original delivery period, min 30 days

Penalties/Liquidated Damages

Not explicitly stated; general BEL procurement practice to apply for delayed delivery; specifics to be confirmed in contract

Bidder Eligibility

  • Must provide OEM authorization or be OEM-direct with credential proof

  • Must upload data sheet and demonstrate non-end-of-life status for at least 5 years

  • Must submit PAN, GSTIN, cancelled cheque, EFT mandate with bid

Documents 6

GeM-Bidding-9016943.pdf

Main Document

Technical Specification/Buyer Specification Document

TECHNICAL

Technical Specification/Buyer Specification Document

TECHNICAL

Other Documents

OTHER

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT mandate copy certified by bank

5

Product Data Sheet for each offered item

6

OEM Authorization / Manufacturer Authorization form

7

Data Sheet alignment certification

8

Any OEM-certified installation/maintenance documentation

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid for BEL Bengaluru thin client tender 2026 with monitor

Bidders should prepare OEM authorization, PAN, GSTIN, cancelled cheque, and EFT mandate; upload detailed Data Sheet; ensure devices are not end-of-life for 5 years; installation must be by OEM-certified personnel; delivery to BEL Bengaluru address with the specified data sheet alignment.

What documents are required for BEL OEM procurement bid in Bengaluru

Submit PAN, GSTIN, cancelled cheque, EFT mandate, and Vendor Code creation documents; include OEM Authorization form if bidding via distributors; Data Sheet matching offered hardware; installation credentials from OEM-certified personnel; ensure GST compliance as per actuals.

What are the technical specifications for the thin client and monitor tender

Exact model details are not specified in the initial data; bidders must submit a Data Sheet with model numbers, performance specs, and ensure 23.8" monitor along with standard wired keyboard and mouse; ensure no end-of-life status for at least 5 years.

When is delivery expected for BEL Bengaluru procurement

Delivery begins from the last date of the original delivery order; if an extension is exercised, the additional time is calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days.

What are the GST terms for BEL Bengaluru hardware bid

Bidders calculate GST locally; BEL reimburses GST at actuals or the lower applicable rate; the GST amount must be reflected accurately in the bid; GST compliance is bidder responsibility.

How to ensure data sheet compliance for BEL bid 2026

Upload Data Sheets that exactly match the offered hardware parameters; mismatches can lead to bid rejection; data sheets should be cross-verified with OEM specifications and include model numbers and certifications.

What is the scope of installation for BEL procurement

Installation, testing, and configuration must be performed by OEM-certified resources or OEM-authorized resellers; ensure appropriate service support and documentation for on-site setup at BEL Bengaluru.

What happens if the quoted quantity changes under option clause

The purchaser may increase/decrease quantity by up to 25% of bid quantity at contract award and during currency; extended delivery time is adjusted accordingly with a minimum 30 days.